School Operations Associate - Ánimo Mae Jemison Charter Middle School

Green Dot Public Schools California; Unincorporated Watts (CA); On-site; USD 33,000 - 36,000; Full time

Job summary

Green Dot Public Schools California is seeking an administrative support professional to bolster the school’s front office during the academic year. This role reports to the School Office Manager and supports facilities, nutrition, attendance, purchasing, and student safety processes with a customer-service mindset.

The position requires flexibility, strong communication, and proficiency with Google Suite and MS Office.

Qualifications

• Ideal candidate has a bachelor’s degree or commensurate professional experience.
• Minimum 1 year in administrative support in an office; school setting desired.
• Spanish proficiency valued; strong written and verbal communication skills.
• Proficient with Google Suite; MS Word, PowerPoint and Outlook; quick learner of new programs.
• Able to manage multiple priorities, perform under pressure, and meet deadlines.
• Demonstrates customer service mindset and professional demeanor; discreet with information.
• Commitment to Green Dot’s mission and to serving diverse communities.

Responsibilities

• Facilities: conduct campus walkthroughs, submit work orders, coordinate vendor access.
• School Nutrition: liaison with vendors, data entry, manage lunch form collection.
• Purchasing: maintain inventories, coordinate annual physicals, procure materials.
• Student Attendance, Health, Safety: coordinate SART, health training, safety drills.
• Front Office: provide excellent service to parents, staff, and visitors; issue troubleshooting.
• Operations & Improvement: evaluate processes, leverage technology for efficiency.
• Other duties: recruitment, enrollment support, event coordination as needed.

Skills

Interpersonal skills

Communication skills

Spanish language

Multitasking

Customer service

Adaptability

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Google Suite

MS Office (Word, PowerPoint, Outlook)

Inventory software

Job description

OPPORTUNITY

Under the direct supervision of the School Office Manager, this position will provide administrative support to the school’s front office during the school year (~10-months).

ESSENTIAL RESPONSIBILITIES

• Facilities > Conduct regular campus walkthroughs and monthly safety inspections > Submit work orders to correct facility issues > Coordinate vendor work and campus access > Assist in troubleshooting facility related issues (e.g., work orders, custodial, etc.)
• School Nutrition Program > Serve as a liaison between school and food vendors and troubleshoot food service issues, > Monitor day-to-day activities and ensure accurate and timely data entry using the school’s meal program software > Plan and execute the lunch application/household income form collection process to meet collection percentage goals and timelines
• Team Engagement Program > Participate in Green Dot and individual professional development programs > Prepare for and engage in team and individual meetings with manager
• Purchasing > Maintain accurate book and school supply inventories by coordinating and overseeing annual physical inventories and data management in Green Dot’s inventory software > Work with School Operations Manager to purchase materials, books, and equipment > Oversee organization of the school’s book room. Duties may include ensuring that all books are properly labeled and implementing an efficient and accurate digital check in/check out process
• Student Attendance, Health, Safety and Security > Coordinate daily and weekly SART process in collaboration with school administration > Coordinate health and safety training and drills > Support enforcement of campus safety processes
• Operational & Strategic Leadership/Other > Support ongoing improvement by actively evaluating processes and suggesting improvements > Leverage technology to drive improvements and efficiencies
• Other duties may include, but are not limited to: Student Recruitment, Lottery and Enrollment > Support School Operations Manager, as needed
• Event Planning and Coordination > Support School Operations Manager, as needed
• State and Federal Compliance > Support school staff on compliance related matters related to funding, school nutrition program, safety, student records, and staff records. This may entail supporting staff on document retention practices and scheduling inspections, drills and audits
• Front Office Operations > Provide excellent customer service to parents, staff, students and visitors to the front office and strive to effectively solve any problems or concerns that may arise > Support teachers with classroom technology troubleshooting > Oversee copier operations and contact copier technician for copy breakdown issues > Assist in managing student traffic flow in the main office (e.g., discipline, medical, emergency situations, etc.)
• Additional duties as assigned

QUALIFICATIONS

• As an ideal candidate, you: have a bachelor’s degree or commensurate professional experience
• have a minimum of 1 year in an administrative support capacity in an office environment is (preferred); prior experience within a school setting is desired
• have Spanish proficiency (valued)
• have excellent interpersonal and communication skills (written and oral)
• are proficient in Google Suite – Sheets, Docs, Forms, Slides
• are proficient in MS Word, PowerPoint and Outlook; comfortable learning new computer programs
• can manage multiple priorities, perform well under pressure, and complete tasks/ projects effectively and on time
• can maintain a positive, “can-do” attitude at all times, especially when faced with adversity
• have a high level of personal responsibility and drive toward ambitious goals
• have a commitment to customer service
• can exercise discretion in the dissemination of information
• are dependable, humble, have a sense of humor and a rock-solid commitment to Green Dot’s mission and the communities we serve
• will need to pass a TB test and background check at time of offer

Work Hours

This position requires consistent attendance during scheduled hours, as flexibility is limited by classroom or operational requirements.

Physical Requirements

The position may require certain physical abilities, such as interacting with prospective families, traveling across Los Angeles County, walking or standing for long periods or moving through various parts of the school.

Social Requirements

The position requires extensive interaction with students, colleagues, and members of the public.

On-Site Presence

This role requires regular, in-person attendance to meet the needs of students, staff, and the school environment. Remote work/telecommuting is generally not an option.

COMPENSATION

The starting hourly rate range for this position is $24.15 - $26.09 based on education.

• Full-time employees are eligible to participate in Green Dot’s benefit plans, effective on the first of the month following their date of hire
• No-cost premium (for employee only) and low-cost premium (for entire family) HMO option via Anthem Vivity - a network that includes some of the best hospitals in the nation (Cedars Sinai, Huntington Memorial, Torrance Memorial, UCLA and more).
• Medical PPO and EPO options (visit https://mygreendotbenefits.benefitseasy.net/ for more information)
• Dental and vision care coverage (100% employer-paid options)
• Employee Assistance Program (100% employer-paid)
• Life and AD&D Insurance (100% employer-paid)
• Optional Term Life & AD&D Insurance
• Short- and Long-Term Disability Insurance (100% employer-paid)
• Flexible Spending Accounts (health and dependent care)
• Wellness programs and resources
• Financial planning/coaching access
• California Public Employees Retirement System (CalPERS) participation, with both employee and employer contributions
• Optional non-matching 401(k) plan
• Hourly rate increase for earning an Associate and/or Bachelor degree (post-hire)
• Annual hourly rate increase*
• Annual ‘perfect attendance’ bonus*
• Tuition reimbursement for pre-approved, job-related coursework/workshops
• Approved family care and/or medical leave (unpaid) *subject to change Green Dot also offers generous paid time off for an overall work-life balance, while giving employees the opportunity to impact a growing, mission-driven organization that is committed to the success of all students

About Green Dot

Green Dot Public Schools is a non-profit network of public charter schools dedicated to transforming the public education system so that ALL students graduate prepared for college, leadership, and life. We recently entered our 25th year of empowering scholars to achieve these goals. Our schools are founded on an unwavering belief in the potential of all students, and four key elements to our school model help us unlock the inherent potential in every student we serve: quality teaching and instruction, a college-going culture, a focus on fostering leadership and life skills, and a focus on eliminating barriers to learning. We have 18 schools and over 10,000 students across Los Angeles. Our schools are located in some of the most underserved communities that have been denied access to high-quality educational opportunities, and we seek to prove that it is possible to close the access and opportunity gap that exists between low-income students and their more affluent peers. What differentiates Green Dot is our intense focus on truly serving ALL students, our collaboration with reform-minded unions, our work focused on large-scale turnarounds of schools formerly run by the districts, and our ability to take on the toughest challenges with the same public funding received by traditional district schools but accomplishing very different results. Green Dot’s results are undeniable. In 2024, all of our independent high schools were named among the best in the country by U.S. News & World Report, and we have four California Distinguished Schools. Several of our schools have received the CORE Districts’ Academic Growth Awards, which recognize schools making the greatest impact on student achievement. Additionally, Green Dot’s first turnaround, Alain LeRoy Locke College Preparatory Academy, was named Charter School of the Year by the California Charter Schools Association in 2019.

Green Dot Public Schools has embedded a diversity, equity, and inclusion lens in our organizational culture, as well as in our educational and talent practices. We are committed to hiring those who reflect the diversity of our communities, and we recruit, employ, support, compensate and promote employees, without regard to their actual or perceived race, religious creed (including religious dress or grooming practices), color, national origin or ancestry (including native language spoken), physical or mental disability (including HIV or AIDS), medical condition (including cancer or genetic characteristics), genetic information, marital status (including registered domestic partnership status), sex (including pregnancy, childbirth, lactation and related medical conditions), gender (including gender identity and expression), parental status, age (forty (40) and over), sexual orientation, Civil Air Patrol status, military and veteran status, citizenship, immigration status or any other consideration protected by federal, state or local law.

Green Dot Public Schools has embedded a diversity, equity, and inclusion lens in our organizational culture, as well as in our educational and talent practices. We are committed to hiring those who reflect the diversity of our communities, and we recruit, employ, support, compensate and promote employees, without regard to their actual or perceived race, religious creed (including religious dress or grooming practices), color, national origin or ancestry (including native language spoken), physical or mental disability (including HIV or AIDS), medical condition (including cancer or genetic characteristics), genetic information, marital status (including registered domestic partnership status), sex (including pregnancy, childbirth, lactation and related medical conditions), gender (including gender identity and expression), parental status, age (forty (40) and over), sexual orientation, Civil Air Patrol status, military and veteran status, citizenship, immigration status or any other consideration protected by federal, state or local law.

Please note that Green Dot Public Schools cannot sponsor any applicant for a temporary or permanent U.S employment-based visa, nor hire any applicant currently holding a temporary U.S. employment-based visa.

Green Dot Public Schools is unable to sponsor any applicant for a temporary or permanent U.S employment-based visa, nor hire any applicant currently holding a temporary U.S. employment-based visa.

Animo Mae Jemison Charter Middle School, Watts, CA

Thank you for your interest in Green Dot Public Schools.