School Office Executive Coordinator

Thrive Academy; Baton Rouge (LA); On-site; USD 35,000 - 45,000; Full time

Job summary

Thrive Academy in Baton Rouge, LA seeks a School Office Executive Coordinator to manage front desk operations, communications, and logistics for a busy boarding-school environment. You’ll support student attendance, parent inquiries, and daily administrative tasks in a fast-paced setting.

The role requires strong organizational skills, reliable delivery of tasks, and professional communication with staff, students, and families.

Qualifications

• High school diploma or equivalent (Bachelor’s degree preferred).
• 2-5 years experience in a fast-paced clerical setting.
• Excellent customer services skills.
• Ability to manage multiple projects in a fast-paced environment.
• Strong office skills including Microsoft Office and copiers.
• Excellent organizational skills with attention to detail.
• Punctual and reliable; receptive to feedback.
• Pleasant, welcoming and professional demeanor.

Responsibilities

• Supports all aspects of the Thrive Academy Front Desk including answering phones, in-person inquiries, and updating databases.
• Hires, trains and coordinates schedules for substitute teachers.
• Serves as liaison between supervisors and staff members.
• Prepares materials for meetings (agendas, handouts, binders).
• Assesses issues and briefs appropriate personnel with options for resolution.
• Manages office supplies inventory and coordinates with Director of Operations.
• Supports attendance calls to students and families.
• Collaborates with behavior staff to address tardies and absences and communicate with families.
• Maintains student files for compliance and communicates updates to stakeholders.
• Assists in planning teacher/academic staff events.

Skills

Customer service

Multitasking

Organizational skills

Attention to detail

Punctual and reliable

Professional demeanor

Strong communication

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Copiers

Job description

School Office Executive Coordinator

Thrive Academy Thrive Academy - Baton Rouge, Louisiana Open in Google Maps

This job is also posted in Thrive Academy

Job Details

Job ID: 5929823

Application Deadline: Posted until filled

Posted: Feb 26, 2024 6:00 AM (UTC)

Starting Date: Immediately

Job Description

SCHOOL OVERVIEW

THRIVE is a school unlike any other – one of the first boarding schools in the country serving at-risk students. The mission of THRIVE is to empower students from underserved Louisiana communities and prepare them academically and personally for success in college and beyond. THRIVE aims to reach this goal through a world-class school in a boarding setting. Serving grades seven through twelve, THRIVE will provide the students and families of Louisiana with a never before-seen service – a free public boarding school. By combining the best educational methods with a 24-hour supportive environment, THRIVE seeks to provide students with a place to learn where nothing can get in the way.

RESPONSIBILITIES

• Supports all aspects of the Thrive Academy Front Desk including, but not limited to: answering phones, in-person walk-in's, general student and parent inquiries, makes announcements via intercom, updates appropriate databases and communication tools as directed.
• Hires, helps to train and coordinates schedules for substitute teachers.
• Serves as liaison between supervisors and staff members.
• Prepares materials needed for meetings, such as agendas, handouts, binders etc.
• Assesses importance of issues or conflicts with all levels of personnel and possibly students, and briefs appropriate personnel with information and if reasonable, potential options for resolution.
• Takes inventory of office and school supplies and works in conjunction with the Director of Operations on plans to ensure appropriate supplies and correct amounts are ordered.
• Supports attendance calls to students and families.
• Works with behavior interventionist to ensure students are accountable for tardies and absences by providing suggestions for resolution of issues and communicating with stakeholders and parents for support in accountability of plans created.
• Communicates with students and parents on pertinent school updates and information.
• Helps maintain student files for compliance.
• Helps to plan andexecute teacher/academic staff team building events.
• Other duties as needed.

Qualifications

• High school degree or equivalent (Bachelor’s degree preferred)
• 2-5 years experience working in a fast-paced, clerical setting
• Excellent customer services skills
• Ability to manage multiple projects in a fast-paced environment
• Strong office skills included Microsoft Office Suite and use of copiers
• Excellent organizational skills
• Strong attention to detail
• Punctual and reliable
• Receptive to feedback
• Pleasant, welcoming and professional demeanor

Accountability: This position is accountable to the Head of Schools.

Position Type: Full-Time

Salary: $35,000 to $45,000 Per Year