School Nutrition Operations & Administrative Assistant

School Nutrition; North Carolina; On-site; USD 32,000 - 46,000; Full time

Job summary

Currituck County Schools School Nutrition is seeking an Administrative Assistant to support the Director of School Nutrition. The role handles high volumes of records, reports, and correspondence, exercising independent judgment within policy; immediate start.

Responsibilities include processing Free/Reduced Meal applications, DPI data entry, monthly DPI claims, overseeing food and supply orders, audits, bookkeeping, and staff coverage.

Qualifications

• Extensive knowledge of grammar, vocabulary and punctuation.
• Extensive knowledge of office practices and procedures.
• Extensive knowledge of bookkeeping software
• Extensive knowledge of point of sale software
• Considerable knowledge of rules, regulations, procedures and functions of the school nutrition program.
• Ability to promote good relationships internally and with the public.
• Ability to communicate effectively both oral and written.
• Ability to exercise sound judgment in resolving problems.
• Ability to plan and organize work activities.
• Ability to perform with only broad statements of expectations.

Responsibilities

• Process the Free/Reduced Meal Application approval procedure with DPI and data entry in to the department’s POS as they are received, notification of approved status to parent/guardian, and completing the verification process.
• Enter the monthly financial claims through the DPI website.
• Maintain and update the uploads and information of the direct certification correspondence to the department’s POS system.
• Oversee the overall food and supply orders weekly for all schools.
• Oversee the central warehouse staff member who stocks, inventories, transfers, and receives USDA foods upon delivery to the warehouse.
• Perform audits at each school as necessary for inventory and financials.
• Perform general bookkeeping needs of the department.
• Oversee the record maintenance throughout the school nutrition department.
• Substitutes for SN staff onsite when necessary.
• Review incoming correspondence to be informed of director’s needs and activities, to delegate to others or bring to director's attention.
• Composes responses on their own cognition to incoming correspondence to relay complex information.
• Prepares written directives of application of policy or procedural processes.
• Represents the director and board of education through release and explanation of public and non-controversial information to the school staff and parent/guardians of our district students.
• Devises and installs work methods to implement rules, regulations and guidelines.
• Recommends policies and/or procedures for intra-departmental activities.
• Reviews and ensures accuracy of outgoing correspondence, records and/or reports of complex procedural or program activities.
• Participates in the recruiting and initial screening of prospective personnel.

Skills

Grammar and punctuation

Office procedures

Bookkeeping software

Point-of-sale software

Interpersonal skills

Job description

Currituck County Schools School Nutrition is seeking an Administrative Assistant to support the Director of School Nutrition. The role handles high volumes of records, reports, and correspondence, exercising independent judgment within policy; immediate start.

Responsibilities include processing Free/Reduced Meal applications, DPI data entry, monthly DPI claims, overseeing food and supply orders, audits, bookkeeping, and staff coverage.