School District Payroll Specialist — Accurate, Timely

Michigan Association of School Boards; Michigan; On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Full-family health benefits

Dental coverage

Life insurance

Vision coverage

Job summary

Mattawan Consolidated Schools is seeking a Payroll Specialist to join the Central Office Administration Building. The role ensures smooth, accurate execution of regular and special payrolls, with duties spanning contract changes, timekeeping integration, tax reporting, and W-2/W-3 processing.

Qualifications include attention to detail, ability to handle high-volume payroll, knowledge of payroll laws, and proficiency in Excel.

Qualifications

• Exceptional attention to detail, accuracy, organization, and problem-solving skills.
• Demonstrated ability to accurately process high-volume payroll while meeting strict deadlines.
• Knowledge of federal and state payroll laws, regulations, tax reporting requirements, garnishments, levies, and payroll deductions.
• Knowledge of, or ability to learn, the Michigan Public School Employees’ Retirement System (MPSERS) and Office of Retirement Services (ORS) reporting requirements.
• Strong understanding of payroll reconciliation, general ledger accounting, journal entries, and account coding.
• Proficiency with computerized payroll, financial, and automated timekeeping systems; strong Microsoft Excel skills required.
• Ability to interpret and apply collective bargaining agreements, employment contracts, Board policies, and established payroll procedures.
• Ability to research payroll issues, identify discrepancies, and independently develop appropriate solutions.
• Demonstrated ability to maintain strict confidentiality when handling employee compensation, benefits, tax, and personnel information.
• Demonstrated reliability, professional judgment, integrity, and commitment to providing accurate and responsive service.
• Strong interpersonal and communication skills with the ability to professionally assist employees with payroll questions and concerns.
• Ability to manage multiple priorities, work independently, and consistently meet payroll, reporting, and regulatory deadlines.

Responsibilities

• Responsible for payroll systems coordination.
• Process regular and special payroll runs.
• Entry of contract and hourly rate changes for employees as prepared by Human Resources.
• Processing payroll from an automated timekeeping system.
• Preparation of 3rd party contracted employee payroll information.
• Maintaining control and assures proper completion of W2, W3, W4 and 941 forms.
• Establishes annual payroll processing calendar.
• Answers questions related to garnishments and levies.
• Understanding and implementing the requirements of the Michigan Public Schools Employee Retirement System, including employee elections, reporting and payments.
• Preparation and review transmission of EFT payments of taxes and direct deposits.
• Preparation/supervision of journal entries being posted in conjunction with each payroll, voided checks, and payroll adjustments.
• Reviews financial reports on payroll withholdings and balances to internal records, including taxes, retirement contributions, deductions, annuities, benefits, ets., for five different collective bargaining units, hourly employees, administrators and technical exempt groups.
• Reconcile and correct invoice for subs provided by 3rd party service.
• Prepare paperwork and checks, and complete report verifying payments made to IRS, retirement system, and annuity carriers.
• Assists in the equitable solution of complaints, concerns, and problems in the areas of payroll
• Completes payroll statistical data as required, including uploading reports to applicable websites
• Prepare and process state and federal W2s, prepare all paperwork and reports involved in paying taxes
• Ensure wages and benefits are charged to correct accounting reference numbers, as this wage information is an integral part of the accounting/budgeting process
• Stay current and research issues affecting payroll
• Prepare pay period reports for Office of Retirement Services
• Complete final payroll details for retiring employees
• Provide wage information for verification of employment, unemployment and DSS
• Perform other duties as assigned

Skills

Attention to detail

High-volume payroll

Payroll regulations knowledge

Confidentiality

Multi-tasking

Interpersonal communication

Education

Associate degree in accounting/finance/business

School employment accounting background

Tools

Excel

Job description

Mattawan Consolidated Schools is seeking a Payroll Specialist to join the Central Office Administration Building. The role ensures smooth, accurate execution of regular and special payrolls, with duties spanning contract changes, timekeeping integration, tax reporting, and W-2/W-3 processing.

Qualifications include attention to detail, ability to handle high-volume payroll, knowledge of payroll laws, and proficiency in Excel.