School Clerk I - Clerical Support - School

gwinnettplatform County Public Schools; Georgia; On-site; USD 28,000 - 36,000; Full time

Job summary

Gwinnett County Public Schools seeks a School Clerk I for Norcross High to provide general clerical support and, as needed, serve as receptionist or registrar. You will handle basic finance tasks, organize files, route communications, and assist with enrollment and records in a professional, customer-focused manner.

Requirements include a high school diploma or equivalent; office/clerical experience is preferred.

Qualifications

• High school diploma or equivalent required.
• Experience in an office or clerical environment preferred.

Responsibilities

• Provide general clerical support and, when needed, function as the receptionist and/or registrar for the local school by performing general financial and accounting duties as assigned.
• Prepare reports, forms, memos, and letters and process information requests.
• Organize and maintain files including interdepartmental correspondence, school correspondence, student enrollment, and confidential materials.
• Route incoming and outgoing correspondence and materials accurately and quickly.
• Operate routine office machinery and assist with switchboard functions as needed.

Skills

Communication

Oral & written communication

Customer service

Clerical skills

Typing

Filing

Bookkeeping basics

Process improvement

Technology skills

Education

High school diploma or equivalent

Job description

School Clerk I - Clerical Support - School JobID: 34466

Date Posted: 12/3/2013

Location: Norcross High

Date Available: 01/06/2014

Position Type

Oth Classified Support Person/ School Clerk I

License and Certification Qualifications

None required.

Education Qualifications

High school diploma or equivalent required.

Experience Qualifications

Experience in an office or clerical environment preferred.

Skills Qualifications

Ability to communicate effectively and courteously with the public, students, and staff; demonstrated skills in oral and written communication; ability to follow oral and written instructions quickly and accurately; strong clerical skills including typing and filing; knowledge of basic bookkeeping skills; ability to analyze existing processes and identify areas for improvement; ability to act as a representative of Gwinnett County Public Schools; ability to work across functional boundaries and interact with employees at all levels of the organization; and ability to demonstrate technology skills.

Primary Responsibilities

1. Provide general clerical support and, when needed, function as the receptionist and/or registrar for the local school by performing general financial and accounting duties as assigned.
   • a. Prepare and transcribe various reports, forms, memos, and letters.
   • b. Prepare work orders, purchase orders, and/or item orders of varying types from oral and written requests from supervisor.
   • c. Organize and maintain files including, but not limited to, interdepartmental correspondence, school correspondence, student enrollment, and confidential materials.
   • d. Route incoming and outgoing correspondence and materials accurately and quickly.
   • e. Utilize telecommunication equipment courteously and efficiently.
   • f. Process information requests accurately and quickly as assigned.
   • g. Operate and maintain, or refer for maintenance, routine office machinery.
   • h. Process student enrollment or withdrawal and student personnel files in accordance with school system procedures as assigned.
   • i. Maintain student personnel records in accordance with school system procedures as assigned.
   • j. Assist with switchboard functions as needed.
2. Maintain and communicate a general working knowledge of local school and school system public information, policies, procedures, and events with internal and external customers.
3. Communicate with all parties in a businesslike, courteous, and efficient manner.
   • a. Represent the division professionally in all aspects of communication.
   • b. Help cultivate a responsive and customer-centered climate.
   • c. Seek ways to be responsive to the needs of staff.
   • d. Handle internal and external customers graciously and effectively.
   • e. Direct inquires to the appropriate division personnel as needed.
   • f. Route incoming and outgoing correspondence accurately.
4. Assist with new projects in the local school.
5. Perform other duties as assigned.