Scholarship Coordinator

ASU Foundation; Tempe (AZ); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A higher education organization based in Tempe, Arizona, is seeking a Scholarship Coordinator to manage and administer private donor scholarships. The role requires excellent interpersonal skills and the ability to work independently with various stakeholders. Responsibilities include maintaining scholarship databases, coordinating application processes, preparing reports, and fostering relationships with students and donors. The ideal candidate holds a Bachelor’s degree and possesses at least one year of administrative experience. This position offers a hybrid work schedule and a comprehensive benefits package.

Benefits

Comprehensive benefits package

401(k) plan with matching

22 days of vacation

Tuition reductions

Professional development opportunities

Qualifications

• 1+ years of administrative or program coordinating experience.
• Ability to maintain confidentiality and responsibility.
• Experience in student financial assistance preferred.

Responsibilities

• Manage scholarship application processes and databases.
• Prepare reports and correspondence for stakeholders.
• Coordinate events and donor acknowledgments.

Skills

Interpersonal skills

Research and analysis

Information technology proficiency

Problem-solving

Education

Bachelor's degree

Job description

Scholarship Coordinator

The Scholarship Coordinator organizes activities in support of the Office of Scholarship Development and Administration within the Engagement and Outreach team. This position is responsible for assisting in the management and administration of private donor scholarships and all events and activities coordinated by the team. The coordinator will also prepare reports and correspondence for the team, ASUF leadership, scholarship recipients, and donors utilizing the Microsoft Office Suite and various database software products utilized by ASUF and ASU. The ideal candidate will have a thorough understanding of and experience with financial aid policies and procedures. This position works under the direction of the Director for Scholarship Development and Administration.

What You'll Do

• Manages and maintains a comprehensive, integrated database of scholarships administered through the ASU Foundation.
• Administers ASU Foundation-managed portfolio of scholarship applications.
• Creates applications as new scholarship opportunities become available.
• Promotes scholarship opportunities to appropriate students by marketing strategies.
• Coordinates application process for various selection committees review.
• Pre‐screens applications to verify scholarship criteria are met.
• Prepares and packages applications to be sent to committees for review.
• Posts and tracks scholarship awards in ASU Foundation scholarship systems and departmental databases.
• Ensures the award process is completed in a timely manner.
• Has a general understanding of the student financial aid process, policies, and procedures.
• Monitors scholarship recipients' academic process to ensure compliance with scholarship criteria.
• Prepares correspondence to students regarding scholarship status.
• Coordinates, prepares, and sends donor acknowledgement correspondence.
• Communicates directly with university donors regarding their scholarships.
• Establishes and maintains cooperative working relationships with students, staff, development teams, administrators, and community constituents.
• Assists with the planning and implementation of events and activities related to the stewardship of scholarship donors.
• Serves as a program liaison for student scholars through meetings, advising sessions, and events.
• Assists in planning, executing, supporting, and participating in all Scholarship Advancement department events.
• Other duties as assigned.

What You'll Need

• Ability to maintain a high degree of confidentiality and responsibility.
• Exceptional interpersonal skills and the ability to interact effectively.
• Ability to conduct research, gather data, analyze information, and prepare effective reports.
• Adept at navigating complex environments with evolving priorities.
• Problem solver who can take initiative and set priorities.
• Proficiency with information technologies.
• Responsible for maintaining a high level of decision‑making and autonomy.
• Ability to work independently with student scholarship recipients, scholarship committee members, and donors.
• Represent the ASU Foundation Scholarship Advancement Office.
• Provide guidance in following scholarship awarding and donor agreement parameters.
• Analyze complex scholarship awarding parameters.
• Ensures proper stewardship and recognition of donors.

Relevant Experience

• Bachelor's degree and one (1) year of administrative / program coordinating experience.

Preferred Education and Experience

• Experience in student financial assistance.
• Experience working with persons of various backgrounds and ages.

Benefits

• Hybrid work schedule.
• Comprehensive benefits package, including medical, dental, and vision insurance.
• 401(k) plan with matching employer contribution.
• 22 days of vacation time.
• 11 holidays, including your birthday.
• Parental leave.
• Significant tuition reductions.
• Professional development is highly valued.
• $30 bi‑weekly cell phone reimbursement.

About ASU Foundation

The ASU Foundation fosters partnerships between ASU and like‑minded individuals, corporations, and foundations who believe in ASU's mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.

At the ASU Foundation We Value

• Character
• Service
• Innovation

The ASU Foundation is an Equal Opportunity Employer.