Scheduling Specialist/Office Assistant - Gillette, WY

Deercreekseniorliving; Afton (WY); On-site; USD 42,000 - 62,000; Full time

Job summary

The Scheduling/Staffing Coordinator is responsible for managing all aspects of the staffing process and completion of workflow in Home Care Home Base to support operations of the Home Health or Hospice Agency.

This position also requires establishing and maintaining positive relationships with all related entities (internal staff, clinical field employees, contract staff, patients/families, referral sources, etc), responding to staff requests/concerns and maintaining information to assist in the

Qualifications

• Demonstrates strong written and oral communication skills in person, over the phone and over email.
• Establishes productive organizational skills and habits.
• Provides excellent customer service skills.
• Strong team skills.
• Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.
• Technical aptitude to know, learn and master the agency’s software.
• Ability to multi-task in a fast paced office environment.

Responsibilities

• Serves as the primary and secondary responder to all inbound phone calls.
• Maintains staff and contract staff demographics, skill sets, availability and productivity levels.
• Supports intake by supplying staffing solutions to new patient referrals.
• Completes workflow for scheduling changes, caseload reassignments, recertifications, new referrals, missed visits, and time changes.
• Supports clinical leadership by maintaining daily workflow of tasks.
• Communicates policy, deadlines and coordination expectations with staff.
• Identifies staffing needs and maintains knowledge of contract staff relationships.
• Provides administrative support for clinical and marketing staff.
• Ensures compliance with state, federal & Medicare regulations.

Skills

Communication

Organizational skills

Customer service

Teamwork

Autonomy

Tech aptitude

Multi-tasking

Job description

JOB SUMMARY

The Scheduling/Staffing Coordinator is responsible for managing all aspects of the staffing process and completion of workflow in Home Care Home Base to support operations of the Home Health or Hospice Agency. This position also requires establishing and maintaining positive relationships with all related entities (internal staff, clinical field employees, contract staff, patients/families, referral sources, etc), responding to staff requests/concerns and maintaining information to assist in the coordination of patient services and staff availability.

DUTIES & RESPONSIBILITIES

Serves as the primary and secondary responder to all inbound phone calls. Responsible for maintaining information involving current staffs and contract staffs demographic information, skill sets, availability and productivity levels. Assists the Intake department by supplying staffing solutions to new patient referrals. Accurately completes all workflow associated with staff requests for scheduling changes, caseload reassignments, recertification of services, new referral scheduling , missed visit, visit time exceptions, visit time change requests and all associated workflow as assigned and delegated by the Director of Nursing. Supports clinical leadership by maintaining the proper daily workflow of tasks. Communicates effectively, professionally, and thoroughly with staff regarding coordination of care expectations, educates and enforces deadlines, and establishes and maintains positive working relationships with current staff and contract staff. Demonstrates commitment, professional growth and competency. Provides insight to identify needs for additional staff. Maintains comprehensive working knowledge of contractual staff relationships. Serves as an administrative support resource for all clinical and marketing staff. Ensures compliance with all state, federal & Medicare regulatory requirements.

JOB REQUIREMENTS (Education, Experience, Knowledge, Skills & Abilities)

• Demonstrates strong written and oral communication skills in person, over the phone (verbal and text) and over email.
• Establishes productive organizational skills and habits.
• Provides excellent customer service skills.
• Strong team skills.
• Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.
• Technical aptitude to know, learn and master the agency’s software.
• Ability to multi-task in a fast paced office environment.
• Promote and demonstrate company core values and mission.

The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.

Symbii Home Health provides professional, home-based medical care for patients needing rehabilitation and expert care following surgery, a hospital stay or other illness. For individuals and their caregivers who are facing chronic health conditions, the experienced team at Symbii can help patients achieve their health care goals and promote healing while remaining in the comfort of their home. Symbii Home Health works with each patient’s primary care provider to develop a care plan which will meet their individual needs.

We are an equal opportunity employer committed to ensuring that all conditions and privileges of employment, including recruitment, hiring, evaluation, transfer, promotion, discipline, determination of compensation and/or benefits, and termination of employment, for all job classifications, are based on qualifications and work record. No employment decision is made, nor do we discriminate, on the basis of race, color, religion, creed, sex/pregnancy, sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship, veteran status, or disability.