Scheduling Specialist - Neuroscience Marlton

Virtua Health; United States; On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision insurance

403(b) retirement plan

Paid time off

Tuition assistance

Employee assistance program

Job summary

Virtua Health, Marlton, NJ, is seeking a medical clerical professional to support scheduling, data entry, and patient coordination in a busy department.

You will input surgical and appointment data, maintain records, and serve as a courteous frontline contact for patients and staff, contributing to safe, efficient care. The role requires strong attention to detail, reliable teamwork, and a patient‑centered approach in a fast-paced environment.

Qualifications

• Prior medical clerical experience.
• Understanding of medical terminology.
• Proficient data entry and computer skills.
• Clear communication and professional phone demeanor.
• High school diploma or equivalent; MA certificate preferred.

Responsibilities

• Input and organize patient information and procedures.
• Coordinate admissions and scheduling of procedures.
• Communicate with patients and staff to relay prep requirements.
• Maintain medical records and reports.
• Support unit operations and data collection processes.

Skills

Medical terminology

Data entry

Clear communication

Professional phone demeanor

Organizational skills

Education

High school diploma or equivalent

Medical assistant certificate (preferred)

Job description

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between – we are your partner in health devoted to building a healthier community.

If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment.

In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations , we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program , telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Location

Marlton - 1001 Route 73 North

Remote Type

On-Site

Employment Type

Employee

Employment Classification

Regular

Time Type

Full time

Work Shift

1st Shift (United States of America)

Summary

Schedules inpatient or outpatient procedures.

Informs patients and physician office of prep instructions or other test requirements.

Correctly identifies the patient, matches medical records, and facilitates hospital care.

Position Responsibilities

• Responsible for the organized flow of patients throughout the department by accurately inputting surgical procedures and preference cards, orders.
• Acts as the key contact within the department for coordinating the admission process and scheduling surgical procedures.
• Alerts facilitator of current or potential problems and assists in resolution.
• Handles a high volume of incoming and outgoing communication from the unit while providing excellent customer service.
• Maintains medical records, stat reports, enters data into multiple data bases, and runs reports as required.
• Maintains office supplies and equipment.
• Assists in orienting new staff on scheduling and data collection processes.
• Assists with unit coverage as needed.

Position Qualifications Required / Experience Required

• Previous medical clerical experience.
• Understanding of medical terminology.
• Computer user proficiency (data entry).
• Clear communication skills.
• Professional phone demeanor.

Required Education

• High School Diploma or equivalent required.
• Medical assistant certificate preferred.

Hourly Rate: $18.89 - $27.81The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.