Scheduling Manager

inMy Jet; Raleigh, Northern (NC, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

flyExclusive in Raleigh, NC seeks a Scheduling Manager to coordinate flight planning across the fleet, optimize downtime, and align maintenance with demand.

You will lead cross-functional coordination with MX planning, crewing, DO, and sales to ensure on-time operations, accurate trip sheets, and rapid decision making during IROPs. The role requires a proactive communicator, strong organization, and the ability to multi-task in a dynamic aviation environment, including a 4 on 4 off night shift.

Qualifications

• High School diploma or equivalent required.
• Strong customer service and interpersonal skills.
• Authorized to work in the United States; background check will be conducted.

Responsibilities

• Coordinate flight scheduling based on demand, available aircraft, and crew.
• Collaborate with MX planning to optimize inspections and downtimes.
• Maintain accurate trip sheets and ensure timely communication to stakeholders.
• Support sales with urgent trips and VIP requirements.

Skills

Self-starter

Interpersonal skills

Communication skills

Problem solving

Multitasking

Time management

Microsoft Office proficiency

Education

High School diploma or Equivalent

Associate's degree

Tools

Microsoft Excel

MS Office

Job description

# Scheduling ManagerflyExclusiveRaleigh, NC - Raleigh, NC 27609todayJob descriptionDescriptionSummary and ObjectiveThe Scheduling Manager is responsible for facilitating a delivery plan across the fleet while taking ownership of all components impacting productivity. The Scheduling Manager will regularly determine the best approach to resolving issues in collaboration with cross functional team members. The ideal Scheduling Manager will be a highly energetic motivator with excellent communication skills, who is highly organized and adept at multi-tasking. They will take pride in their problem-solving ability and capacity to positively influence business.Essential functionsReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Maintenance•Elevated level of focus on aircraft availability / up time•Coordination with MX planning team for optimal scheduling of inspections•Metering of planned down time, smoothing the curve•Coordinate planned downtime with the demand cycle•Triage and facilitate optimal response to AOGs best course of action (COA) recommendation•Consolidation of planned with unplanned events•Preventative maintenance best ROI•Best use of resources (MSU, etc)•TLC and appearance tracking and facilitation•Ensure FC and crews are able to access accurate future MX projectionsCrewing•High level of focus on crew availability and staffing of green aircraft. With improved RTS forecasting, ensure crews are positioned for RTSing aircraft.•Work with crew scheduling to secure desired staffing levels•Coordination of crew events with mx events to minimize impact on fleet readiness•Work with DO to update and utilize Argus/Wyvern/WUP qualification impacting tasking flexibilityFlight control (operations)•Maintain a high level of communication between stakeholders, team members, leadership, etc.•Support the operations team to ensure that the right information is getting to the right people•Facilitate the cross functional decision process making needed to effect optimal operations.•Anticipate and resolve issues.•Always be thinking about downstream impacts of whats happening now•Ensure trip sheets are issued in a timely manner with a high level of accuracy.•Ensure optimization of trips executed on fleet aircraftCustomer services/Sales•Understand the clients needs•Support the client services team by ensuring these client needs are communicated downstream•Highlight VIP and other special requirements•Facilitate cross functional communications during IROPs•Support sales/services with addition of ASAP trips.•Communicate availability to the sales teamCommercial considerations•Deliver strong utilization and loaded efficiency•Moving aircraft from high-cost airports•Identify and eliminate wasteFlight Scheduling•Design flight schedule based on demand, available aircraft, crew availability and operational requirements•Recover flights during IROP’s•Coordinate with crew logistics and schedulers for crew duty timesSkills and Abilities:•Being a self-starter who is highly motivated with strong initiative•Interpersonal skills with an emphasis on effective communication skills in both oral and written forms•Accountability and having hard conversations•Strong ability to problem-solve under pressure daily•Ability to communicate clearly and effectively through phone, email, and personal correspondence•Proficient knowledge of Microsoft Office Suites•Proficient critical thinking and presentation skills•Basic Understanding of Computer Applications and Data Entries.•Ability to multitask, prioritize, and manage time effectively•Must be available and flexible to work variable shifts including weekends and holidaysOther cognitive processing•Effective time management•Memorization•Reasoning and connecting ideas•Adept quick learning•Problem finding and solving•Multi-tasking•Detail orientation•Attention to detail•Focus on excellence•AdaptabilityCompetencies•Microsoft Office Suites•More than proficient in ExcelSupervisory responsibilities•NAWork environment•Typical office and computer lab environment with frequent interruptions.•Schedule: 4 on 4 off night shift 12:00pm-11:00pmPhysical demands•Ability to see and hear clearly•Ability to read, comprehend, and speak English clearly•Ability to sit, stand, and walk for extended periods•Ability to regularly lift/move up to 30 poundsDress Code and Uniform•Well-groomed appearance•Adherence to department dress codeTravel required•Some, less than 10%EEO statementflyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.Other dutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.QualificationsRequired education and experience•High School diploma or Equivalent•Strong customer service skills•Excellent interpersonal skills•Must be authorized to work lawfully in the United States, must provide two forms of Federal Identification.•Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position.Preferred education and experience•Associate's degree•1 to 3 years Aerospace/ Aeronautics Experience