Scheduling Coordinator - OR Scheduling

Hospital for Special Surgery; New York (NY); On-site; USD 54,000 - 55,000; Full time

Job summary

Hospital for Special Surgery in New York seeks a Coordinator, OR Scheduling for full-time days to manage OR time and coordinate scheduling of elective surgeries in Perioperative Services. Responsibilities include entering data in OR information system, distributing schedules, and ensuring confidentiality.

Candidates should have a high school diploma or GED (Bachelor's preferred) and at least 1 year of related experience; strong communication, customer service, and computer/telephone skills are

Qualifications

• High School Diploma or GED required.
• Bachelor’s Degree preferred.
• 1 year minimum experience required.
• Knowledge of Basic Anatomy.
• Excellent verbal and written communication skills.
• Strong customer service orientation.
• Excellent computer and telephone skills.

Responsibilities

• Schedule elective surgeries in advance for Perioperative Service.
• Maintain current file of surgeon privileges for reference in booking procedures.
• Distribute OR schedules to areas as required.
• Ensure confidentiality of data.
• Provide consultation to nursing personnel in production of schedule.
• Attend applicable educational programs in the Hospital and department.
• Prepare daily OR schedule, check for accuracy and completeness.

Skills

Verbal communication

Written communication

Customer service

Computer skills

Telephone skills

Education

High School Diploma / GED

Bachelor's degree (preferred)

Job description

How you move is why we’re here.

Now more than ever.

Get back to what you need and love to do. The possibilities are endless…

Now more than ever, our guiding principles are helping us in our search for exceptional talent – candidates who align with our unique workplace culture and who want to maximizethe abundant opportunities for growth and success.

HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation.

Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

What you will be doing

Coordinator, OR Scheduling

Full-Time

Overview:

Manages the OR time & coordinates all activities regarding scheduling surgical cases. Schedules all elective surgeries in advance for Perioperative Service. Acts in accordance with the protocols established and goals of the Nursing Division. Enters and maintains information in scheduling module of operating room information system. Distributes OR schedules to areas as required. Ensures confidentiality of data.

Roles and Responsibilities:

• Refers conflicts and procedural questions to Patient Care Director, Systems Administrator or Assistant Vice President.
• Ensures all surgeries are scheduled accurately by reviewing all scheduled cases before finalizing the schedule.
• Maintains current file of surgeon privileges for reference in booking procedures.
• Fosters open communication between Perioperative Services and Physician Office staff.
• Provides consultation to nursing personnel in production of schedule.
• Attends applicable and required educational programs in the Hospital and the department.
• Participates in QA/PI projects applicable/relevant to area.
• Maintains current file of surgeon privileges for reference in booking procedures.
• Manages open or unused OR Time in accordance with OR Block Time Management Policy.
• Provides confirmation of scheduled surgery to MD offices.
• Reconciles all signed Admit orders to entries in the OR Scheduling System to make sure no modifications were made.
• Reviews requests for all revised orders and re-schedule, as necessary.
• Reviews requests for rescheduled orders (in MMF pending actions section) including requested dates and times and reason(s) for reschedule and then reschedules case, as applicable.
• Reviews cancellation requests including reason(s) for cancellation and cancel case, as applicable.
• Maintains awareness of instruments and equipment (resource) limitations of department.
• Communicates special requests for “allografts”, special equipment, instruments, etc. to Materials Management, Central Sterile Department, etc.
• Refers conflicts and procedural resource questions to Patient Care Director or Assistant Vice President, Perioperative Services.
• Maintains confidentiality of memoranda, computerized management reports and patient and personnel information.
• Maintains dependable presence during operational hours, and collaborates with other schedulers for necessary coverage.
• Prepares daily OR schedule, checks for accuracy and completeness.
• Maintains log of surgeon time away.
• Maintains scheduling daily forecast records.
• Identifies/communicates changes that need to be made to the procedure file, surgeon file to the Clinical Information Systems Manager.
• For modifications confirmed with MD office, revises applicable surgery data in OR Schedule.
• Releases unused surgeon block time and communicates release to surgeon’s office staff.

Qualifications :

• High School Diploma or equivalent (G.E.D.), may include specialized or vocational courses (Required)
• Bachelor’s Degree (Preferred)
• 1 Year minimum experience (Required)
  • Knowledge of Basic Anatomy
• Excellent verbal and written communication skills.
• Strong customer service orientation
• Excellent computer skills. Excellent telephone skills.

Emp Status

Regular Full time

Work Shift

Day (United States of America)

Compensation Range

The base pay scale for this position is $39.21 - $40.30. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

Non-Discrimination Policy

Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.