Scheduling Coordinator I

Charles River Laboratories, Inc.; Horsham (PA); On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

Bonus incentives

401K

Paid time off

Healthcare coverage

Job summary

Charles River Laboratories is hiring a Scheduling Coordinator I to develop department study schedules and coordinate tasks across studies. You will also plan department and global trainings and manage resources to ensure on-time delivery.

The role requires strong interpersonal and organizational skills, meticulous attention to detail, and familiarity with GLP and regulatory guidelines. A high school diploma or GED is required, with an AA/AS preferred.

Qualifications

• Education: High School or GED; AA/AS preferred.
• Experience: minimum of 2 years company experience.
• Knowledge: GLP and federal regulations for preclinical research.
• Ability to interact with all levels of staff and sponsors.

Responsibilities

• Schedule protocol-required tasks for assigned studies.
• Coordinate with other departments to resolve logistical issues.
• Update changes to tasks, rooms, and facilities promptly.
• Organize after-hours tasks (overtime postings).
• Assist in monitoring and scheduling global trainings.
• Support headcount and staff scheduling tracking.
• Participate in special projects as needed.

Skills

Interpersonal skills

Organizational skills

Comprehension skills

Creative thinking

Writing skills

Attention to detail

GLP knowledge

Education

High School Diploma or GED

Associate's degree preferred

Tools

Database systems

Job description

At Charles River, we are passionate about improving the quality of people’s lives. When you join our global family, you will help create healthier lives for millions of patients and their families.

Charles River employees are innovative thinkers, who are dedicated to continuous learning and improvement. We will empower you with the resources you need to grow and develop in your career.

As a Charles River employee, you will be part of an industry-leading, customer-focused company at the forefront of drug development. Your skills will play a key role in bringing life‑saving therapies to market faster through simpler, quicker, and more digitalized processes. Whether you are in lab operations, finance, IT, sales, or another area, when you work at Charles River, you will be the difference every day for patients across the globe.

Job Overview

As a Scheduling Coordinator I, you will be developing department study schedules of all protocol and SOP required tasks for assigned studies. Coordinating task as needed across the department and with other departments to ensure accurate scheduling and logistics. Additionally, schedule employee department and global trainings, and manage the department level study schedule and resources.

Key skills include: excellent interpersonal and organizational skills, good comprehension skills, creative thinking skills, good writing skills, attention to detail, experience with good laboratory procedures, protocols, standard operating procedures and regulatory laws/guidelines.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support Study Supervisors, Research Associates and Team Leaders in the scheduling of all protocol-required tasks for assigned studies.
• Liaison with other departments in order to coordinate logistical challenges associated with the timing and collection of study-required tasks.
• Update changes (task, room, facility) in a timely manner, as needed, based on macro schedule updates and/or feedback from study team management.
• Organization of all after-hours tasks (i.e., overtime posting)
• Assist in the monitoring (attendance tracking)/scheduling of global training sessions.
• Support department management in tracking of headcount, staff schedules and weekend/holiday assignments.
• Assist in special projects as needed.
• Perform other duties as assigned.

The pay range for this position is $27.50 - 30.50/hour. Please note that salaries vary within the range based on factors including, but not limited to, experience, skills, education, certifications, and location.

Qualifications

• Education: High School or G.E.D. Associate's degree (A.A. / A.S/) or equivalent from two year college preferred.
• Experience: minimum of 2 years company experience.
• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
• Certification/Licensure: None
• Other: Comprehensive knowledge of GLP and other federal regulations and guidelines pertaining to preclinical research. Comprehensive knowledge of creating, maintaining and promoting optimal utilization of various database systems. Detail oriented. Ability to interact with all levels of staff and sponsors. Strong interpersonal skills and attention to detail.

Education

No degree required

About Corporate Functions

The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.

About Charles River

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 20,000 employees within 110 facilities in over 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly worked on 80% of the drugs approved by the U.S. Food and Drug Administration (FDA) in the past five years.

We’re committed to providing benefits that elevate your quality of life.

Based on your position these may include:

• bonus/incentives based on performance
• 401K
• paid time off
• stock purchase program
• Health and wellness coverage
• employee and family wellbeing support programs
• work life balance flexibility.

Equal Employment Opportunity

Charles River is an equal opportunity employer and is committed to providing equal employment opportunities for all qualified applicants and employees without regard to race, color, sex, religion, national origin, ancestry, age, mental or physical disability, family status, pregnancy, military or veteran status, or any other characteristic protected by federal, state, or local laws.

It is unlawful in some states (including Massachusetts) to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to [e-mail]. This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.

For more information, please visit www.criver.com.

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