Scheduling Coordinator - Cardiac Cath Lab

CentraState Healthcare System; Freehold (NJ); On-site; USD 37,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Prescription

Life/AD&D Insurance

Long-Term Disability

403(b) Retirement Plan

401(a) Retirement Plan

PTO

Tuition Reimbursement

Well-Being Rewards

EAP

Fertility Coverage

Healthy Pregnancy Program

Flexible Spending Accounts

Commuter Benefits

Identity Theft Insurance

Legal Insurance

Growth Opportunities

Continuing Education

Positive Culture

Concierge Services

Magnet designation

Job summary

CentraState Medical Center, part of CentraState Healthcare System, seeks a Scheduling Coordinator to register and schedule patients, perform pre-screenings for financial responsibilities, verify insurance, and coordinate with care teams in a fast-paced cardiovascular interventional setting.

The role requires high school diploma, hospital registration/billing experience preferred, and strong customer service skills.

Qualifications

• High school diploma or equivalent.
• Hospital registration and/or billing experience preferred.
• Knowledge of medical terminology.
• Strong customer service skills.

Responsibilities

• Schedule outpatient infusion appointments accurately in Epic Beacon; document confirmations.
• Register and check in patients for appointments; ensure required information is captured.
• Obtain needed authorizations and referrals from referring physicians.
• Communicate intra-departmental needs for infusion appointments and document confirmations.
• Send automated appointment reminders one day prior to appointments.
• Process EPIC work queues for referrals, authorizations and scheduling.
• Review next day’s schedule for accuracy and completeness.

Skills

Customer service

Medical terminology

CPT knowledge

Tools

Epic Beacon System

Job description

Overview

CentraState Medical Center's new Cardiovascular Interventional suite offers the complete integration of leading-edge imaging and technology to diagnose and treat patients with cardiovascular disease and other conditions using minimally invasive alternatives to surgical procedures. Our ‘Suite” team consists of expert Radiologists, Vascular Surgeons, Electrophysiologists, Interventional Cardiologists, Radiology technologists and Registered Nurses collaborating to provide innovative personalized care to our community.

The Cardiovascular Interventional Suite is currently seeking a Scheduling Coordinator. Responsibilities include registering and scheduling patients in alignment with established procedures, conducting pre-screenings to determine financial responsibilities, securing legal consents and insurance details, and assigning patient rooms based on defined criteria. Additional duties involve verifying insurance coverage, coordinating with Outcomes Managers, and obtaining pre-certification authorizations as necessary.

Responsibilities

• Accurately schedules appointments for outpatient infusion in Beacon. Obtains all information required and documents confirmation information in Epic Beacon System.
• Clearly documents in computer system all special needs and requirements of case. Completes registration and patient check in for all patient appointments.
• Obtains needed authorizations and patient referrals from referring physicians prior to scheduling patient appointment.
• Communicates intra-departmental needs for outpatient infusion appointments and documents confirmation information for appointment.
• Sends automated appointment reminder the day before the appointment.
• Handles departmental paperwork flow in a manner consistent with departmental policies and procedures. Works assigned EPIC work queues for referrals and authorizations and scheduling of appointments in EPIC.
• Reviews scheduled procedures for next day’s schedule for accuracy and completeness.

Qualifications

• High school diploma or equivalent required.
• Hospital experience in registration preferred.
• Hospital experience in billing preferred.
• Knowledge of medical terminology.
• Strong customer service skills.
• Strong comprehension of Medical terminology and CPT code procedural classification.

About Us

CentraState Healthcare System, in partnership with Atlantic Health System, is a fully accredited, not-for-profit, community-based health system dedicated to providing comprehensive health services in central New Jersey. Beyond offering a wide range of advanced diagnostic and treatment options, CentraState is committed to being a valuable health partner, focusing on disease prevention, promoting healthy behaviors, and helping individuals of all ages live well.

Located in Freehold, CentraState includes a 284-bed acute-care hospital, a dynamic health and wellness campus, two award-winning senior living communities, a charitable foundation, and convenient satellite health pavilions. These pavilions offer primary care, specialty physician practices, and access to outpatient services such as lab work and physical therapy.

CentraState is proud to be among the less than two percent of hospitals nationwide to earn Magnet® designation for nursing excellence five times. Additionally, it has been recognized as a Great Place to Work-Certified™ Company by Great Place to Work® for four consecutive years.

Joining CentraState means becoming part of a pioneering healthcare facility committed to high-quality, patient-focused care. We invite you to make a difference in our community and advance your career with us. We support our employees with work/life balance initiatives, tuition assistance, career advancement opportunities, and more.

Discover why our employees love their jobs and being part of the CentraState family!

CentraState Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members.

What We Offer

• Medical, Dental, Vision, Prescription Coverage (30 hours per week or above for full-time and part-time team members)
• Life & AD&D Insurance
• Long-Term Disability (with options to supplement)
• 403(b) Retirement Plan with employer match
• 401(a) Retirement Plan with employer contribution
• PTO
• Tuition Reimbursement
• Well-Being Rewards
• Employee Assistance Program (EAP)
• Fertility Coverage, Healthy Pregnancy Program
• Flexible Spending & Commuter Accounts
• Pet, Home & Auto, Identity Theft and Legal Insurance
• Growth Opportunity and Workforce Development Initiatives
• Continuing Education / Onsite Training
• A warm, welcoming company culture based upon mutual respect and a collaborative goal of providing excellent patient care
• Concierge Services with Work & Family Benefits
• Magnet recognized healthcare facility

Compensation Range: $18.00 - $28.80 per hour

The compensation above reflects the established range from CentraState Healthcare System (CSHS) for this position at the time the job was posted. CSHS considers many factors to determine compensation, including education, experience, skills, licenses, certification, and training. As such, team member compensation may fall outside this range.

Additionally, the compensation range reflects base salary and does not include extra shift rates or incentives tied to quality, productivity, etc., as applicable.

The benefits outlined also reflect CSHS’ policy at the time of posting. Benefits as are made available to other similarly situated team members of CSHS, although participation is at all times in accordance with and subject to the eligibility and other provisions of such plans and programs. CSHS may modify its benefits plans or programs at any time.

CSHS is proud to comply with all pay equity and pay transparency laws.