Scheduling Coordinator

Villa Healthcare; Orion (IL); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Daily Pay & Competitive Compensation

Tuition Reimbursement Program

401(k) with company match

Medical Insurance

Dental, Vision, and Disability

Employee Assistance Program (EAP)

Villa Perks Employee Discount Program

Innovative Training Programs

Opportunity for Growth and Advancement

Paid Time Off

Job summary

Villa at Silverbell Estates is seeking a Scheduling Coordinator to join their team. This role focuses on scheduling licensed/certified staff and creating daily and monthly schedules to meet staffing needs.

You will collaborate with HR, the Administrator, and the DON, manage shift assignments, monitor hours against budgets, and handle training coordination and supply tasks as needed. Your contributions support resident care and team efficiency.

Qualifications

• High School Diploma or equivalent required.
• 1+ year of Point Click Care (PCC) experience preferred.
• Bookkeeping or accounting experience preferred.
• Prior experience working with the elderly or in long-term care preferred.

Responsibilities

• Understand scheduling system and shift management to align staff.
• Consult with HR, Administrator, and DON to review staffing needs.
• Coordinate day-to-day scheduling and assignments of nursing staff.
• Attend in-service training, QPI committees, and other meetings as scheduled.
• May maintain inventory and issue uniforms for new staff.
• May maintain records of in-servicing and schedule required training.
• Monitor labor hours to ensure hours do not exceed budget.
• Track absences and reasons for infection-control purposes.
• May manage inventory of supplies, submit orders and process invoices.
• All other duties as assigned.

Skills

Scheduling systems

English communication

Budgeting

Computer skills

Education

High School Diploma or equivalent

PCC experience (1+ year)

Bookkeeping or accounting experience

Experience in long-term care

Tools

Point Click Care (PCC)

Job description

Villa at Silverbell Estates is seeking a Scheduling Coordinator to join their team! The Scheduling Coordinator is responsible for scheduling the staff to ensure appropriately licensed/certified employees meet needs. Prepares and maintains daily and monthly schedules as staffing needs arise. Don't miss out on this incredible opportunity to join the Villa Healthcare team and make a real difference in the lives of others.

Scheduling Coordinator Duties and Responsibilities

• Understanding of scheduling system and shift management, aligning staff to support hours via scheduling.
• Meets with HR designee, Administrator, and DON to review previous, current and future staffing pattern status; in addition, reviews staffing requirements and staffing/hiring needs.
• Develops, implements, and coordinates the day-to-day scheduling and assignments of nursing staff consistent with PPD management and minimum staffing requirements.
• Attends and participates in in-service training, performance improvement (“QPI”) committees and other meetings as scheduled and directed.
• May maintain inventory and issue uniforms to newly hired employees, as assigned.
• May maintain records of all in-servicing for all staff, partnering with HR designees and training department to schedule required training.
• Monitors labor hours to ensure scheduled hours don’t exceed budgeted work hours.
• Tracks absences and reason for absences for purposes of infection control, maintaining confidentiality.
• May maintain inventory of supplies, submit orders, and process invoices, depending on facility’s needs.
• All other duties, as assigned.

Scheduling Coordinator Skills and Abilities

• Ongoing and in-depth understanding of the financial modules used to support processes and patient care
• Strong verbal and written communication skills in English to perform the tasks required.
• Sufficient computer and budgeting skills required to perform duties.

Scheduling Coordinator Education and Experience

• High School Diploma or equivalent.
• +1 year of Point Click Care (PCC) Experience, preferred.
• Bookkeeping or accounting experience, preferred.
• Prior experience working with the elderly and / or in long term care, preferred.

Physical Requirements

• Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of mechanical devices is required.
• Limited potential for exposure to environmental hazards. Understanding and adherence to company safety standards and protocols required.

Villa Healthcare Benefits

• Daily Pay & Competitive Compensation
• Tuition Reimbursement Program
• 401(k) with company match
• Medical Insurance
• Dental, Vision, and Disability insurance
• Employee Assistance Program (EAP)
• Access to Villa Perks, an Employee Discount Program
• Innovative Training Programs
• Opportunity for Growth and Advancement
• Paid Time Off
• And much more!
• The above company benefits apply to full-time employees working 30 or more hours per week. Eligibility for specific benefits may vary depending on employment status and location.

Why Villa?

At Villa, we believe great care begins with how we treat our people. When our team members feel supported, respected, and empowered, better outcomes follow for residents and their families.

Whether you're at the bedside or behind the scenes, your work matters here because every role contributes to someone’s comfort, dignity, and healing. When you join Villa, you are not just building a career. You are becoming part of a team united by purpose.

We support our team members through mentorship, professional development, and a culture built on collaboration, trust, and growth, so you can continue to learn, contribute, and make a meaningful impact.

Villa Healthcare has a long and successful history of providing both short- and long-term skilled nursing care. We are committed to personalized, integrated care that considers the total well-being of every guest and their family members and goes beyond simply meeting expectations. This commitment is reflected in our empathetic and respectful culture, where we honor individual preferences and needs so each guest can feel at home while working toward optimal health outcomes.

At Villa, we believe in making people better, and our B.E.T.T.E.R. Service Excellence Code of Conduct guides how we show up every day. As a member of the Villa team, employees are expected to uphold these standards by Being welcoming to all, Establishing meaningful relationships, demonstrating Trust and respect, supporting Teamwork, Engaging and communicating openly, and Recognizing one another’s contributions.

Villa Healthcare Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender, age, disability or any protected applicable right under the National Labor Relations Act.