Scheduling Coordinator

Legends; New York (NY); On-site; USD 10,000 - 60,000; Part time

Job summary

Join a dynamic team as a Scheduling Coordinator, where you will play a vital role in managing the scheduling of over 150 seasonal staff for exciting events. This part-time position offers a unique opportunity to work in the vibrant world of live entertainment and hospitality. You'll collaborate closely with various departments, ensuring smooth operations and exceptional guest experiences. If you thrive in a fast-paced environment and possess strong organizational and communication skills, this role is perfect for you. Become part of a forward-thinking organization that values inclusivity and professional growth while making a significant impact in the sports and entertainment industry.

Benefits

Professional Development Opportunities

Dynamic Work Environment

Exciting Projects with Leading Brands

Qualifications

• Prior administrative experience preferred with strong organizational skills.
• Proficiency in Microsoft Office Suite is essential for this role.

Responsibilities

• Schedule seasonal hourly staff based on business needs across six vessels.
• Communicate staffing needs and manage employee timekeeping records.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Ability to Work Independently

Ability to Work in a Team

Education

Prior Administrative Experience

Tools

Microsoft Office Suite

ABI

Job description

THE ROLE

The Scheduling Coordinator is responsible for scheduling hourly staff, new hire processing, record, and timekeeping functions. This is a part-time hourly and seasonal position and reports to the General Manager.

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters. Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed.

Are you ready to be part of the team that is transforming live entertainment? Join us to makeLegends happen!

THE VENUE

Legends Hospitality is proud to Partner with Circle Line Cruises, New York’s oldest provider of chartered sightseeing cruises, in delivering a premium hospitality experience to guests. In addition to daily cruises on six sailing vessels throughout the city, Circle Line hosts various special events cruises including a New Year’s Eve and Fourth of July celebration in addition to charters for private parties and events.

PRIMARY RESPONSIBILITIES

• Responsible for executing scheduling for seasonal hourly staff of 150+ based on business and event needs across six vessels.
• Review upcoming events schedule weekly and connect with Food & Beverage Managers and GM on staffing needs for each event.
• Work closely with the HR Coordinator on new hire processing and scheduling for training shifts and courses.
• Effectively communicate with team members regarding availability updates and time off requests.
• Responsible for communicating all information for a function to the employees to include report time, uniform requirements, and responsibilities.
• Ensure employees have fulfilled required trainings and comply with federal and state laws, as well as company and venue policies.
• Assist with job fairs & new hire paperwork as needed.
• Responsible for the upkeep and maintenance of all employee timekeeping records.
• Complete other clerical duties as assigned by managers.

QUALIFICATIONS

• Prior administrative experience preferred.
• Previous experience with ABI preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with minimal supervision.
• Ability to interface with all levels of the organization.
• Excellent organizational skills.
• Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships.
• Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly.
• Ability to work both independently and in a team environment.
• Must be able to occasionally work extended hours due to business requirements including late nights, weekends, and holidays.

COMPENSATION

$24.00 Per Hour

Legends also offers opportunities for professional development and growth, a dynamic and inclusive work environment and the chance to work on exciting projects with leading brands in sports and entertainment.

WORKING CONDITIONS

LOCATION: On Site - New York, NY

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.