Scheduling Coordinator

PT Solutions Physical Therapy; Milwaukee (WI); On-site; USD 25,000 - 33,000; Full time

Job summary

PT Solutions Physical Therapy is seeking a detail-oriented front desk/administrative associate in Milwaukee to greet patients, manage registrations, and schedule appointments with care and accuracy.

Ideal candidates will have strong communication skills, proficiency with Word/Excel, ability to handle high call volumes, and team collaboration to keep patient flow smooth and welcoming. This on-site role offers full-time hours, Monday to Friday, 8:30 AM–5:00 PM, with competitive hourly pay.

Qualifications

• High school diploma or GED required.
• 1 year experience in call center/medical setting involved with in-bound calls, scheduling and patient flow.

Responsibilities

• Exudes positive, helpful attitude to patients, personnel and clinicians.
• Handles phone queues throughout the day to ensure optimal coverage.
• Maintains the strictest confidentiality in all aspects of work, including patient and personnel.
• Responsible for answering incoming calls from healthcare providers and patients promptly, while ensuring a high level of professionalism and phone etiquette.
• Uses appropriate judgment and decision-making in the appointment process.
• Other duties to assist other employees in the execution of their duties in order to ensure no disruption in service or patient flow

Skills

Word & Excel

Communication

Prioritization

Fast-paced environment

Instructions comprehension

Independent work

Patient communication

Flexibility

Basic math

Medical terminology

Telephone etiquette

Attention to detail

Relationship building

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Windows-based applications

Job description

Job Overview & Responsibilities

This role is responsible for ensuring that all appointment calls are answered promptly and handled with courtesy and professionalism. Additionally, it involves managing patient registrations with attention to detail, ensuring that all information is accurately recorded and processed in a timely manner. The individual in this role must maintain effective communication with patients, schedule appointments efficiently, and address any patient inquiries or concerns. The role also requires collaborating with other PT Solutions staff to ensure smooth operations and contribute to a positive patient experience.

Essential Functions

• Exudes positive, helpful attitude to patients, personnel and clinicians.
• Handles phone queues throughout the day to ensure optimal coverage.
• Maintains the strictest confidentiality in all aspects of work, including patient and personnel.
• Responsible for answering incoming calls from healthcare providers and patients promptly, while ensuring a high level of professionalism and phone etiquette.
• Uses appropriate judgment and decision-making in the appointment process.
• Other duties to assist other employees in the execution of their duties in order to ensure no disruption in service or patient flow

Qualifications & Pay Range

Required Skills & Abilities

• Proficiency in Microsoft Word, Excel, Window-based applications.
• Excellent communication and relationship-building skills.
• Must have demonstrated skill in prioritizing daily responsibilities and crises to handle a heavy workload.
• Must be able to work successfully in a fast-paced environment.
• Ability to understand and follow verbal and written instructions; read and comprehend written materials.
• Ability to work independently, prioritize tasks and to work under pressure and deadlines.
• Ability to communicate with patients, medical facilities’ personnel and testing centers’ personnel.
• Ability to be flexible, capable of learning new methods and procedures and willing to help at other satellite offices if needed for staffing.
• Ability to perform basic math calculations.
• Knowledge of medical terminology.
• Skill in telephone procedure.
• Skill in paying attention to detail.
• Skill in establishing and maintaining effective working relationships with staff, patients and public.

Required Credentials

• High school graduate or GED.
• 1 year experience in call center/medical setting involved with in -bound calls, scheduling and patient flow.

Compensation: $18-24/hr

Schedule: Full Time, 40 hours/wk, 8:30 - 5pm

Company Overview

A Top Workplace

At PT Solutions,we’remore than colleagues;we’rea tight-knit community united in our mission to expand access to quality care. Our commitment to you isevidentin our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accreditedOrthopedicResidency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training.

PT Solutions has been named a 2026 USA Today Top Workplace for the fifth consecutive year, based entirely on employee feedback. We’ve also earned five Culture Excellence Awards for Innovation, Professional Development, Work-Life Flexibility, Appreciation, and Purpose & Values. This recognition reflects a culture built around supporting our people. It’s not just what we do, but how we make people feel. Through human connection, intentional care, and being all in for one another, we create experiences that make a difference. Because together, we do great better.

Let’sgo further together and transform care.Jointhe #PTSLife today!To see what #PTSLife is like, visitInstagram,Facebook,andLinkedIn.