Scheduling Coordinator

Maxim Healthcare; Exton (PA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with match

Employee discounts

Recognition program

Career advancement

Training & mentorship

Job summary

Maxim Healthcare in Exton, PA is seeking a proactive Client Coordinator to serve as a vital link between clients, patients, and caregivers. This office-based role emphasizes relationship-building and precise scheduling to ensure smooth care delivery.

You will coordinate calendars, maintain records, and ensure compliance with contracts while collaborating with internal teams. A high school diploma and at least one year of teamwork experience are required, with opportunities for training and

Qualifications

• High school diploma or equivalent required; some college coursework preferred
• Minimum 1 year of experience in a collaborative team environment
• Proficiency in Microsoft Office, internet, and email
• Highly organized with strong planning and problem-solving skills
• Excellent verbal and written communication skills
• Energetic, motivated, and able to thrive in a fast-paced setting
• Must meet all federal, state, and local requirements
• This is an office-based position

Responsibilities

• Build strong relationships with clients and caregivers to understand scheduling needs
• Coordinate and confirm schedules, ensuring alignment with availability and preferences
• Maintain accurate records of caregiver availability, correspondence, and assignments
• Ensure all placements meet compliance and contract requirements
• Collaborate with internal teams to address staffing needs and client satisfaction
• Support business development through effective communication and coordination

Skills

Verbal communication

Written communication

Organizational skills

Problem solving

Team collaboration

Education

High school diploma or equivalent

Some college coursework

Tools

Microsoft Office

Internet

Email

Job description

Client Coordinator

Location: Exton, PA

Hourly Rate: $21.00 – $23.00 per hour + $2,000 Annual Bonus Potential

Make a Meaningful Impact Every Day

Maxim Healthcare is seeking a proactive and organized Client Coordinator to serve as a vital link between clients, patients, and caregivers. This role is perfect for someone who thrives in a fast-paced environment and enjoys building relationships while ensuring smooth scheduling operations.

Why You’ll Love This Role:

• Competitive Pay & Weekly Paychecks: Reliable compensation you can count on.


• Comprehensive Benefits: Health, dental, vision, and life insurance.


• Retirement Planning: 401(k) savings plan with company matching.


• Employee Discounts: Access to hundreds of nationwide vendor discounts.


• Recognition & Rewards: Be celebrated through our awards and recognition programs.


• Career Advancement: Opportunities to grow within a supportive organization.


• Training & Mentorship: Benefit from structured onboarding and ongoing development.

Key Responsibilities:

• Build strong relationships with clients and caregivers to understand scheduling needs


• Coordinate and confirm schedules, ensuring alignment with availability and preferences


• Maintain accurate records of caregiver availability, correspondence, and assignments


• Ensure all placements meet compliance and contract requirements


• Collaborate with internal teams to address staffing needs and client satisfaction


• Support business development through effective communication and coordination

Qualifications:

• High school diploma or equivalent required; some college coursework preferred


• Minimum 1 year of experience in a collaborative team environment


• Proficiency in Microsoft Office, internet, and email


• Highly organized with strong planning and problem‑solving skills


• Excellent verbal and written communication skills


• Energetic, motivated, and able to thrive in a fast‑paced setting


• Must meet all federal, state, and local requirements


• This is an office‑based position

Be the Connector That Keeps Care Flowing

Maxim Benefits:

• Health and Wellness Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program


• Retirement and Financial Security: Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits


• Lifestyle Benefits: Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program


• *Benefit eligibility is dependent on employment status.

About Maxim Healthcare

Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.

Maxim Healthcare, Inc. (“Maxim”) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.