Scheduling Clerk-Superior 9

Hamilton County, Indiana; Noblesville (IN); On-site; USD 32,000 - 45,000; Full time

Job summary

Hamilton County in Noblesville, Indiana is seeking a Scheduling Clerk for Superior Court 9. The role provides clerical support for criminal and civil cases, schedules hearings, interpreters, and maintains court calendars. Working hours are 8:00 a.m.

to 4:30 p.m., Monday through Friday, with a full-time, non-exempt status. The position requires a high school diploma or GED and at least two years of clerical experience in a legal/court setting.

Qualifications

• High school diploma or GED and a minimum of two years of clerical experience, preferably in a legal/court environment.
• Strong knowledge of standard office policies and procedures.
• Ability to operate standard office equipment and maintain accurate records.
• Effective communication with peers, attorneys, and the public.
• Ability to manage multiple tasks with minimal supervision and meet deadlines.
• Willingness to work extended hours as needed.

Responsibilities

• Schedules civil and criminal hearings and coordinates hearings with attorneys.
• Creates yearly calendar of court hearings and schedules interpreter needs.
• Prepares case summaries, orders, and other clerical documents.
• Offers receptionist, bailiff, court reporter, file clerk, or administrator support as needed.
• Assists night court dispositions and manages scheduling queues.
• Supports magistrate with initial hearing date grids.
• Performs related duties as assigned.

Skills

Clerical experience

Office equipment knowledge

Effective written and verbal comm.

Attention to detail

Education

High school diploma or GED

Tools

Computer

Printer

Job description

Location:

1 Hamilton County Square - Noblesville, Indiana, 46060

Hamilton County is one of Indiana's fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county - a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from "Best Cities to Relocate To" and "Best City to Raise a Family" to "Healthiest County in Indiana" and "Happiest Suburbs in the Nation". Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA

POSITION: Scheduling Clerk

DEPARTMENT:Superior Court 9

WORK SCHEDULE:8:00 a.m. - 4:30 p.m., M-F

STATUS: Full-time

FLSA STATUS: Non-exempt

2027 HOURLY RATE: $27.7896 per hour

** Resume and Cover Letter required

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Hamilton County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless the accommodation would present an undue hardship.

Incumbent serves as Scheduling Clerk for Superior Court 9 responsible for providing clerical assistance to department personnel and for criminal and civil cases.

DUTIES:

• Schedules civil and criminal hearings on calendars, schedule interpreters for hearings, and contacts attorneys to schedule court hearings as needed.
• Periodically creates a calendar on computer with court hearings proposed times/dates for the year.
• Performs various clerical functions, including but not limited to preparing chronological case summary entries and orders, correcting of entries, preparing requested lists, researching bankruptcy cases on internet, and providing information to the public.
• Periodically performs duties of Receptionist, Bailiff, Court Reporter, File Clerk, and Administrator in their absence as needed.
• Periodically serves as night court dispositions clerk, noting disposition of each case.
• Works the scheduling queue and other queues as needed.
• Periodically prepares grid for Magistrate to set court dates at initial hearings as requested.
• Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or GED and a minimum of two years of clerical experience, preferably in a legal/court environment.

Working knowledge of standard office and court policies, procedures and related terminology, and ability to apply such knowledge to a variety of interrelated tasks.

Ability to properly operate a variety of standard office equipment, including computer, printer, telephone, and copier.

Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare detailed reports as required.

Ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions.

Ability to understand and follow written and oral instructions/directions and appropriately respond to constructive criticism.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work alone and with others in a team environment with minimum supervision, and maintain appropriate, respectful interrelationships with co-workers.

Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.

Ability to occasionally work extended hours.

II. RESPONSIBILITY:

Incumbent performs standard, recurring duties according to well-established department policies and procedures. Incumbent receives indirect or occasional supervision, with priorities determined primarily by supervisor. Errors in incumbent’s work are usually prevented through prior instructions from supervisor and are detected through supervisory review and/or notification from other departments, agencies, or the public. Undetected errors may result in loss of time for correction and/or inconvenience to other departments, agencies, or the public.

III. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, attorneys, and the public for the purpose of exchanging information and rendering services.

Incumbent reports directly to Office Manager.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a standard office environment involving walking/standing/sitting at will, standing/sitting for long periods, close vision, hearing communication, speaking clearly, bending, reaching, keyboarding, and handling/grasping/fingering objects and lifting/handling/carrying objects weighing up to 25 pounds. Incumbent occasionally works extended hours.

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Scheduling Clerk for Superior Court 9 describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.