Scheduling Assistant

pbfenergy; Parsippany-Troy Hills (NJ); On-site; USD 50,000 - 82,000; Full time

Benefits offered by this job

Bonus eligibility

Health care

Retirement benefits

Paid time off

Job summary

PBF Energy Inc. is seeking a detail-oriented Scheduling Assistant to join our Commercial Scheduling team in Parsippany, NJ. This onsite role supports scheduling and supply chain activities, data accuracy, and timely invoice processing.

The successful candidate will have a related degree or equivalent experience, strong MS Office skills, and excellent communication and organizational abilities. On-site five days a week with a comprehensive benefits package is offered.

Qualifications

• A degree in Business, Supply Chain, Logistics, or a related field preferred; equivalent experience may be considered.
• Experience working in a professional environment with both internal and external stakeholders.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint.
• Strong verbal and written communication skills with a professional and courteous demeanor.
• Excellent organizational, time management, and ability to prioritize multiple tasks and meet deadlines.
• Ability to work effectively both independently and within a team environment.
• Demonstrated ownership and accountability for assigned responsibilities.
• Strong analytical, problem-solving, and attention-to-detail skills.
• Experience with scheduling, supply chain, logistics, trading, or ERP systems is a plus.
• This position is on site 5 days a week.

Responsibilities

• Maintain, validate, and update scheduling and supply chain data within the company's trading and scheduling systems to ensure data accuracy and integrity.
• Generate reports and perform data analysis to support scheduling and operations activities.
• Process vendor invoices accurately and in a timely manner.
• Serve as liaison between vendors and the Accounts Payable department to resolve invoice and payment inquiries.
• Utilize Microsoft Excel, Word, and other business applications to manage, track, and report information.
• Support various commercial scheduling and operational activities as assigned by the Director, Operations.
• Assist with special projects and other administrative duties as needed.

Skills

Communication skills

Time management

Organizational skills

Team collaboration

Problem solving

Education

Degree in Business / Supply Chain / Logistics

Tools

Microsoft Excel

Outlook

Word

PowerPoint

ERP systems

Job description

Scheduling Assistant

PBF Energy Inc. (NYSE: PBF) is one of the largest independent refiners in North America, operating through its subsidiaries, oil refineries and related facilities. We are seeking a detail-oriented, talented professional Scheduling Assistant to join our team as a pivotal member that would play a key role here at PBF Energy. This role would be located onsite five (5) days per week at our Company headquarters in Parsippany, NJ

This role provides administrative and operational support to our Commercial Scheduling team, helping ensure the efficient, accurate, and cost-effective execution of commercial trading and supply chain activities. The ideal candidate possesses strong organizational and communication skills and thrives in a fast paced, team-oriented environment.

PRINCIPLE RESPONSIBILITIES

• Maintain, validate, and update scheduling and supply chain data within the company's trading and scheduling systems to ensure data accuracy and integrity.
• Generate reports and perform data analysis to support scheduling and operations activities.
• Process vendor invoices accurately and in a timely manner.
• Serve as liaison between vendors and the Accounts Payable department to resolve invoice and payment inquiries.
• Utilize Microsoft Excel, Word, and other business applications to manage, track, and report information.
• Support various commercial scheduling and operational activities as assigned by the Director, Operations.
• Assist with special projects and other administrative duties as needed.

JOB QUALIFICATIONS

• A degree in Business, Supply Chain, Logistics, or a related field preferred; equivalent experience may be considered.
• Experience working in a professional environment with both internal and external stakeholders.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint.
• Strong verbal and written communication skills with a professional and courteous demeanor.
• Excellent organizational, time management, and ability to prioritize multiple tasks and meet deadlines.
• Ability to work effectively both independently and within a team environment.
• Demonstrated ownership and accountability for assigned responsibilities.
• Strong analytical, problem-solving, and attention-to-detail skills.
• Experience with scheduling, supply chain, logistics, trading, or ERP systems is a plus.
• This position is on site 5 days a week.

The salary range for this po sition is $ 50,411.61 - $ 81,974.93 . The compensation range listed in this posting is in compliance with applicable state law. Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills and internal peer equity will be considered in determining the selected candidate's compensation. Salaries at the time of hire are typically in the lower to middle portion of the above range in order to provide the opportunity to reflect future performance-based increases. In addition to salary, PBF offers a comprehensive benefits package which includes bonus eligibility, health care, retirement benefits, and paid time off.

PBF Energy is an equal opportunity employer. We are committed to creating a diverse, inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity or expression, sexual orientation, reproductive health decision making, national origin, ancestry, genetic information, physical or mental disability, medical condition, marital status, age, veteran and military status, or any other status protected by applicable law. We are committed to providing reasonable accommodations as required by law.