Scheduling Assistant

Power Plus Systems, LLC.; Remote; USD 10,000 - 60,000; Full time

Job summary

A leading electrical contractor is seeking a Scheduling Assistant to coordinate subcontractor work orders and manage scheduling tasks. The ideal candidate will have strong organizational skills and attention to detail. Responsibilities include managing new construction schedules, verifying payment requests, and providing support to the Scheduling Team. This role offers growth opportunities in a collaborative environment, competitive compensation, and an excellent benefits package including health insurance.

Benefits

Health, dental, and vision insurance

401(k) with company match

Paid holidays

Paid vacation

Ongoing training and professional development opportunities

Growth opportunities

Qualifications

• Strong organizational skills and ability to prioritize in a high-volume environment.
• Proficiency in scheduling systems and customer service orientation.

Responsibilities

• Coordinate subcontractor work orders and manage scheduling in Bolt.
• Verify subcontractor payment requests for accuracy.
• Provide daily scheduling support to the Scheduling Team.

Skills

Strong organizational skills

High attention to detail

Excellent written and verbal communication

Problem-solving skills

Customer service orientation

Effective time management

Education

At least one year of experience in administrative or scheduling roles

Experience within the construction or electrical industry

Tools

Bolt

Microsoft Office Suite

Job description

Location: Remote
Job Type: Full-Time
Compensation: $14 – $20 per hour

The Scheduling Assistant is responsible for coordinating subcontractor work orders, managing new construction scheduling in Bolt, processing EPO (Extra Purchase Order) requests, and supporting the overall workflow of the Scheduling Team. This role requires strong organizational skills, high attention to detail, and the ability to manage multiple operational tasks in a fast-paced environment. The Scheduling Assistant plays a key role in ensuring accurate schedules, timely follow-ups, and seamless coordination across the Resource, Operations, and Finance teams.

Objectives:

• Ensure all Subcontractor Work Order Contracts are prepared and sent promptly, supporting accurate documentation and smooth scheduling workflows.
• Accurately assign and schedule approved Work Order Contracts in Bolt, keeping schedules organized, up-to-date, and aligned with project timelines.
• Efficiently manage the scheduling of new construction work orders in Bolt, following Work Order Management and Builder Assignment guidelines.
• Verify subcontractor payment requests for accuracy prior to Finance review to support timely payment processing.
• Handle all EPO (Extra Purchase Order) requests, including receipt, scheduling, updating, and follow‑up, ensuring timely task completion.
• Create or update all EPO‑related Work Orders in Bolt to maintain accurate project and scheduling documentation.
• Provide daily scheduling support to the Scheduling Team, assisting with coordination needs and ensuring seamless workflow across departments.
• Strong organizational skills and the ability to prioritize effectively in a high‑volume environment.
• High attention to detail to ensure accuracy in scheduling, documentation, and contract processing.
• Excellent written and verbal communication skills for coordinating with subcontractors, internal teams, and builders.
• Problem‑solving skills to identify gaps in schedules, resolve conflicts, and support the team in decision‑making.
• Proficiency in scheduling systems (Bolt preferred), Microsoft Office Suite, and other workflow tools.
• Customer service orientation with a professional and solution‑focused approach.
• Ability to work collaboratively across departments to maintain an efficient and supportive team environment.
• Effective time management to complete all tasks within deadlines.

Education and Experience:

• At least one year of experience in administrative, scheduling, or coordination roles.
• Experience within the construction or electrical industry is a strong advantage.
• Familiarity with Bolt or similar scheduling platforms is a plus.

Physical Requirements:

• Extended periods of sitting at a desk and working on a computer.
• Competitive salary commensurate with experience.
• Growth opportunities in a well‑established company.
• Ongoing training and professional development opportunities.
• Opportunity for advancement within the company.
• A supportive and collaborative work environment.
• Health, dental, vision and 401(k) with company match
• Paid holidays.
• Paid vacation.

How to Apply:

If you are ready to join Power Plus Systems, LLC, a well‑established residential electrical contractor that values its team members and offers excellent benefits, please submit your application through the button below.

Power Plus Systems, LLC is an equal opportunity employer and welcomes applicants from all backgrounds to apply.

Join us at Power Plus Systems, LLC, and be part of our continued success as we embark on the next 20 years of excellence in residential electrical contracting!

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