Scheduler / Expeditor

Swagelok Southeast Texas; La Porte (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Swagelok Southeast Texas is seeking a Scheduler/Expeditor in the Technical Services group to ensure on-time delivery of quotes, outsourced products, and services for Custom Solutions projects. The role collaborates with engineers, technical services, and fulfillment to maintain schedules and component availability while meeting project budgets and expectations.

The position emphasizes updating orders, coordinating with production, and identifying alternative sources to keep projects on track.

Qualifications

• Three years’ experience in scheduling, project coordination, customer service, or operations support.
• Experience interacting with vendors and negotiating timelines and resources.
• Strong teamwork and communication skills across functions.
• Knowledge of Swagelok fluid system components and related products.
• Proficiency with MS Office and SAP systems.

Responsibilities

• Update and maintain sales orders and production orders with correct dates.
• Monitor project timelines and routings with the Assembly Solutions Production Manager.
• Communicate schedule updates to order owners and key date changes.
• Find alternative component sources and adjust production scheduling to stay on time and under budget.
• Provide accurate production lead times for quotes with field engineering and project management.
• Coordinate work packages, expedited orders, and third-party services.
• Develop relationships with key assembly solutions vendors.
• Promote teamwork and efficiency through inter-department coordination.

Skills

Scheduling

Project coordination

Vendor negotiations

Teamwork

MS Office

SAP

Communication

Problem solving

Time management

Cross-functional collaboration

Education

High school diploma or equivalent

Associate or Bachelor’s degree in supply chain or related field

Tools

SAP

MS Office

Job description

The Scheduler / Expeditor position is a critical role within the Technical Services group to ensure Customs Solutions project scheduling and component availability is maintained while Custom Solutions projects are being executed. This position’s primary focus is to work with engineers, technical services, and fulfillment to maintain on‑time delivery of quotes, outsourced products, and services, provide detailed schedules and expedited details for the shop to ensure customer project expectations are met. Key deliverables include ensuring projects are on time and within budget.

Key Responsibilities

• Update and maintain sales orders and production orders with correct dates.
• Work directly with the Assembly Solutions Production Manager to monitor project timelines and routings.
• Communicate with order owners on schedule updates and key date changes.
• Find alternative component sources and provide alternative production scheduling solutions to ensure project success and stay on time and under budget.
• Partner with local Field Engineering and Project Management teams on Assembly Solutions quotes to provide accurate production estimated lead times to meet customer expectations.
• Coordinate and integrate work packages and schedules, expedited orders, crating, 3rd party services, etc.
• Meet and develop relationships with key assembly solutions vendors.
• Create and maintain an environment that promotes teamwork, energy, and efficiency.
• Display leadership through inter‑departmental coordination to meet schedules and budgets.
• Demonstrate courage to do the right thing and deliver difficult news with the intent to overcome it.
• Engage and motivate others through effective communication of the company mission, vision, and values.

Position Requirements

• Three years’ experience in scheduling, project coordination, customer service, or operations support.
• Experience interacting, communicating, and negotiating with vendors preferred.
• Demonstrated ability to work effectively in teams.
• Knowledge of a broad range of fluid system components, especially Swagelok Brand Products.
• Excellent strategic thinking skills.
• Ability to think locally and globally, at a micro and macro level.
• Ability to manage multiple priorities and complex problems.
• Excellent problem‑solving skills.
• Excellent written and verbal communication skills.
• MS Office including Word, Excel, PowerPoint, SAP.

Critical Competencies

• Organizational Awareness
• Self Confidence
• Optimism
• Teamwork & Collaboration
• Initiative
• Achievement
• Customer Orientation
• Results Focus
• Communication

Education

High school diploma or equivalent required. Associate’s or Bachelor’s degree in supply chain or related field preferred.

Scope of Position

Physical Requirements: Office environment

# Direct Reports: 0

# Indirect Reports (co‑ops, temporary associates):

Time Spent Traveling outside of service area: 10%

Estimated Budgetary Responsibilities: None