Scheduler

FAMILY TREE PRIVATE CARE; Houston (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Family Tree Private Care seeks a Scheduling Specialist to ensure timely, accurate scheduling for clients and caregivers in Texas. You will support shift preferences, maintain relationships, and drive care plan alignment.

The role emphasizes strong organizational skills, confidentiality, and responsive communication to meet clients’ needs and uphold our premier reputation.

Qualifications

• 2 years of office coordination or related experience.
• Experience in home care or related industry (hospice, home health) preferred.
• Ability to drive.
• Prolonged periods of sitting at a desk and working on a computer.

Responsibilities

• Accurately updates and maintains scheduling information as communicated by clients, providers and staff.
• Develops and maintains relationships with clients and care providers for satisfaction.
• Ensure client-care provider match is the right fit based on needs and provider skills.
• Ensure accountability around client service, timeliness, dress, conduct, and responsibilities.
• Participate in weekly meetings with Care Advisors/Clinical Care Coordinator.
• Review plan of care and initiate scheduling for new clients.
• Utilize pay rates and adjust as needed given case complexity and distance.
• Provide 14 days of daily contact for new cases to ensure start of care is delivered.
• Document communications with clients and providers in the system.
• Respond to communications with courtesy and empathy, representing the company well.
• Coordinate hand-off to after-hours team to minimize disruptions.
• Engage in care provider appreciation and cross-cover as needed.
• Follow all payor protocols and documentation.

Skills

Adaptable

Organized

Communication skills

Empathy

Education

High school diploma

Job description

Description

Family Tree Private Care is a leading and trusted provider of concierge-level advisory services to older adults, those living with disabilities and their families. Family Tree Private Care is an ideal fit if you are looking for a fulfilling opportunity, passionate teammates, and a growing company to help support your career.

The Company is based in Texas and is an award-winning healthcare services company that is ranked on the INC 5000 list of America's Fastest Growing Companies. The parent company has grown organically and through acquisition to become one of the fastest growing healthcare services operators in the region.

Despite our growth, we remain most proud of two things: Our premier reputation in the communities we serve and our culture of developing and promoting future leaders from within the company.

The role of the scheduler at Family Tree is to ensure that client's care needs are met in the shortest amount of time possible with consistency in scheduling. In addition to supporting caregivers with their shift preferences and availability.

ROLE AND RESPONSIBILITIES

• Accurately updates and maintains information related to scheduling or non-clinical information as communicated by clients, care providers, and office staff.
• Develops and maintains lasting relationships with clients and care providers to ensure client and care provider satisfaction.
• Ensure that client-care provider match is the “right fit” by strategically matching the needs of the client with the skills and attributes of the care provider.
• Ensure accountability around client service as related to timeliness, professionalism, dress, conduct, and other responsibilities.
• Participate in required weekly meetings with Care Advisors/Clinical Care Coordinator to ensure alignment with care plan and drive continuous improvement with clients’ experience.
• Review plan of care with Care Advisor/Clinical Care Coordinator for new clients and put unassigned schedule into system to initiate the scheduling process.
• Utilize appropriate pay rates and adjust as needed given case complexity, distance, and other relevant factors in coordination with Clinical Care Coordinator or Care Advisor.
• Ensure that clients and care providers on new cases (or existing cases that experience service issues) receive 14 days of daily contact to ensure start of care is effectively delivered and any client issue(s) have been resolved.
• Maintain documentation in system of any communication with care providers and clients related to scheduling and other non-clinical information (or information not related to care plan).
• Promptly respond to all communication from clients and care providers and provide good company representation through courteous, polite, and empathetic handling of calls.
• Ensure proper hand-off to after-hours team to ensure minimal disruptions in client care.
• Engage in office activities related to care provider appreciation.
• Perform other reasonably related duties or cross-cover as needed or as assigned by the immediate supervisor/management level personnel.
• Ensure and comply with all required protocols and documentation for various payors (i.e. Long-Term Care Insurance and Workers Compensation).

Requirements

ADDITIONAL SKILLS

• Adaptable and flexible in handling urgent scheduling needs and requests.
• Able to handle stress well.
• Strong organizational, problem-solving, and communication skills.
• Able to instill positive work culture in care providers.
• Protects integrity of organization, clients and co-workers, by maintaining confidentiality of all clients and business information..
• Treats all clients, co-workers, and care providers with courtesy, respect, and consideration.
• Perform all job duties with a friendly, positive team-oriented attitude.
• Embrace vision, mission, and core values of Family Tree.
• Positive team player who can collaborate with other care coordinators and provide support as needed.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• High school diploma required.
• 2 years of experience in office coordination or related experience preferred.
• Strong candidates have experience working in the home care industry (or related industry – hospice, home health, hospital, etc.)

OTHER REQUIREMENTS

• Ability to drive when required.
• Prolonged periods of sitting at a desk and working on a computer.