Scheduler

Airswift; Edina (MN); On-site; USD 90,000 - 120,000; Full time

Job summary

A major Oil and gas company is seeking a Planner/Scheduler IV to work on a long-term contract in Edina, MN. This mid-senior level role focuses on developing, detailing, and maintaining project schedules in collaboration with project teams. The ideal candidate will have a four-year degree, at least 10 years of planning experience, and expertise in Primavera P6, along with strong communication and analytical skills. This position offers the opportunity to support critical scheduling functions in a dynamic environment.

Qualifications

• Minimum of 10 years of planning/scheduling on Engineering and Construction projects.
• Expert level knowledge of Primavera P6.
• Minimum 5 years experience in Oil and Gas industry on large, complex projects.

Responsibilities

• Develop and maintain project schedules for multiple projects.
• Collaborate closely with Project Cost Controller.
• Update baseline and forecast schedules based on project progress.

Skills

Planning and scheduling

Strong communication skills

Detail-oriented

Self-motivated

Education

Four-year university degree

Tools

Primavera P6

Microsoft Project

Excel

Job description

Our client, a major Oil and gas company, is looking for a Planner/Scheduler IV, to work on a long term contract in Edina, MN

High-Level Description

• At the senior level of the project controls scheduling/planning family, the focus of this position is to take on increasingly challenging assignments that support project requirements, be able to work independently, and be able to coordinate the management team for execution alignment.
• The primary focus of the Sr. Project Scheduler is to develop, detail, expand and maintain project schedules for one or more projects managed by the department. The planning and schedule development will be done in conjunction with other stakeholders within the project teams.
• A primary function of the role is planning and development of a schedule and close collaboration with the Cost Lead to cost‑load the detailed schedule to support schedule‑sourced time‑phased plan, earned value, and time‑phased forecast.
• Ensure the project team leverages the Company’s project controls policies, guidelines, procedures and systems.

Specific Accountabilities

• Provide planning and scheduling technical expertise and management of master project schedules for planning, procurement, development, construction, and maintenance activities.
• Adhere to Company scheduling standards for development and implementation of schedules.
• Maintain and update baseline and forecast schedules as the project progresses from development to closeout stages, e.g., updating the schedules based on physical percent complete from the Field Controls Analyst and other sources of progress reporting, incorporating change management into the baseline schedule, and updating forecast dates with input from the Control Account Managers.
• Interpret performance of schedule activities and communicate risks and trends to the Project Manager, e.g., analyzing the impacts that schedule updates will have on baseline plans, ensuring resource requirements for schedules are incorporated at planning stages and continuously developed through the project lifecycle. Employ schedule performance metrics and variance reporting.
• Provide technical advice related to scheduling/planning/logistics. Developing detailed what‑if schedules as requested to communicate options to the project team, identifying critical path elements and associated logic‑driven options, etc.
• Interface with project staff and Control Account Managers to gather information to support accurate dates, logic, sequencing, and budgets of activities required for accurate and timely management of the project schedules.
• Cost‑load detail activities in the master schedule to establish a performance measurement baseline integrated with our cost management system and establish rules of credit for tracking progress during earned value reporting.
• Work in close partnership with the Project Cost Controller to achieve accurate cost and schedule integration.
• Work with third‑party/subcontractor vendor schedulers to ensure their schedules adhere to Company requirements to support reporting and import into the master schedule.
• Coordinate Company departments and external parties to ensure schedule activities are aligned and meet project timelines. e.g., alignment of engineering vendor deliverables, supply chain procurement plans, and construction needs by dates.
• Represent the department by providing analytical advice and coordination of internal projects and associated external activities, e.g., customers, partners, consultants, etc.
• Provide technical and business advice on the preparation and disposition of documents required for project completion, e.g., providing reports, schedules, updates and input as required regarding scheduling and planning for the projects.
• Employ rolling wave planning to develop detailed schedules to support project execution inclusive of functional department activities such as Environment, Engineering, Land/ROW, Procurement, Construction, and Commissioning.
• Work with the field controls analyst to produce weekly construction reporting.
• Engage the Project Manager and stakeholders to review and update the project schedule.
• Participate in meetings to stay informed of project changes to scope, cost, schedule, and progress.
• Widen and apply expertise by broadening alliances and working relationships with a broad cross‑section of stakeholders, both within and beyond the Major Projects business unit.
• If requested, assist with systems enhancement testing.
• Recommend process improvements and efficiencies.
• Support project team, functional team, and Company goals and objectives.

Scope/Dimensions

• Serve as the primary scheduler representative for projects as assigned, working closely with Project Manager and Project Team, and cost controller.
• Impacts can extend to the multiple project assignments as well as to internal stakeholders (e.g., support departments) and external stakeholders (e.g., vendors and customers).
• Specific tasks are often self‑identified and are completed independently.
• Decision making is guided by standardized practices, processes and professional judgement.
• Recommendations are accepted as technically accurate and feasible, including those made regarding specialized problems or atypical situations.
• Provide guidance to junior and intermediate planners/schedulers.

Contacts

• Verbal and written communication that typically consists of the collection and relay of complex technical facts and analysis of business implications.
• Coordinate and collaborate with Company staff within Project Controls team, Project Team, and Company functional departments as well as external Project vendors.
• Provide project scheduling expertise and guidance to Company staff, external parties, and team members.

Knowledge, Skills & Abilities

Required

• Four‑year university degree, preferably in engineering, accounting, or related discipline.
• Minimum of 10 years of planning/scheduling on Engineering and Construction projects, with oil and gas industry experience preferred.
• Expert level knowledge of Primavera P6.
• Proficient in Microsoft Project, Microsoft Timeline Pro, as well as MS Word, SharePoint, with focus on enhanced skills in Excel.
• Minimum 5 years experience in Oil and Gas industry on large, complex, multi‑scope capital projects, preferably on Owners side.
• Experienced with Earned Value Management and its use in Project Management.

Preferred

• Ability to identify and complete tasks independently.
• Strong communication, interpersonal, organizational and team skills.
• Detail oriented, self‑motivated, and highly analytical.
• Ability to optimally manage and prioritize workload in a fast paced and dynamic environment and resolve issues in a timely manner.
• Ability to articulate technical information in detail to users that may or may not have technical knowledge.
• Possess an aptitude for successfully building relationships and employ professional engagement with team members, internal stakeholders, vendors and service providers of all levels of the organization.

Seniority Level

Mid‑Senior level

Employment Type

Contract

Job Function

Strategy/Planning and Project Management

Industry

Oil and Gas