Schedule Specialist

Deercreekseniorliving; Abilene (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Deercreekseniorliving seeks a Schedule Specialist to manage patient referrals and visit schedules, coordinating home visits for field staff and ensuring efficient use of clinical resources.

You will work under the Clinical Manager, schedule Oasis assessments, and communicate scheduling updates to patients and staff, contributing to care continuity and capacity optimization.

Qualifications

• Experience coordinating patient visits and scheduling essential.
• Ability to manage workflows for scheduled, missed, and rescheduled visits.
• Familiarity with EMR scheduling tools to optimize clinician capacity.

Responsibilities

• Schedule patient visits and Oasis assessments and coordinate with field staff.
• Prepare clinician schedules weekly and review capacity opportunities.
• Communicate scheduling matters daily with field staff, patients, and Clinical Manager.

Skills

Scheduling

Care coordination

Communication

Field staff liaison

Tools

EMR systems

Job description

POSITION SUMMARY

The Schedule Specialist is responsible for managing patient referrals and visit schedules. This person assigns home visits and other services for field staff and assists with the coordination of care. The role reports to the Clinical Manager and works under their direction to ensure proper utilization of clinical resources, maximize care‑center capacity, and meet utilization guidelines. Responsibilities include scheduling, coordinating patient visits, and communicating with field staff, patients, and the Clinical Manager regarding all scheduling matters.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Ensure patient assessment visits, including all Oasis visits, are scheduled and performed in a timely manner.
• Prepare weekly clinician schedules and review them daily or more frequently to determine capacity opportunities.
• Utilize EMR and scheduling tools to efficiently schedule all visits with field staff, considering business, patient, and employee needs.
• Process workflow for scheduled, missed, rescheduled, reassigned, declined, and delivered visits.
• Assign and schedule clinicians in the most efficient geography, use the lowest possible discipline, match skill with required care, and optimize clinician capacity.
• Communicate daily with field staff regarding visits that are overdue, pending, or incomplete.
• Notify the Clinical Manager as needed and manage calls from patients and field staff related to scheduling issues.
• Refer clinical and performance‑related issues to the Clinical Manager.
• Monitor hospitalized patients and ensure follow‑up as mandatory obligations mandate mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory