SCAO Assistant

Colorado Judicial Branch; Denver (CO); Presencial; USD 45 000 - 65 000; Tempo integral

Resumo da oferta

The Colorado Judicial Branch is seeking a front desk assistant for the State Court Administrator Office (SCAO). This role greets visitors, answers phones, and manages meeting schedules, room reservations, and building access for SCAO staff.

Qualifications include a High School Diploma or GED and at least one year of general clerical experience. Preferred: receptionist experience and familiarity with reservation systems and Microsoft Outlook.

Qualificações

• High School Diploma or GED required.
• One year of general clerical experience in an office setting.
• Preferred: receptionist experience in a professional office; familiarity with reservation systems and Microsoft Outlook.

Responsabilidades

• Greet visitors and answer phones, providing information.
• Schedule meetings and reserve conference rooms.
• Register guests in building systems for entry to the SCAO suite.
• Coordinate mail and packages with service providers.
• Maintain office supplies and equipment as needed.
• Assist with travel requests and project support.
• Ensure evacuation and safety procedures are followed.
• Perform clerical tasks and support as requested.

Conhecimentos

Reception duties

Formação académica

High School Diploma or GED

Ferramentas

Microsoft Outlook

Descrição da oferta de emprego

POSITION INFORMATION

Job Code: R11119

Full Time Salary Range: $45,053.04 - $65,326.80

FLSA Status: Exempt

Learn More About Employee Benefits

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice To Colorado Applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary Of Job Classification

The SCAO Assistant serves as the front desk assistant for the State Court Administrator Office (SCAO). This position also assists with administrative and clerical work.

Essential Functions

• Provides reception duties by greeting visitors, answering phones, and providing necessary information for guests and SCAO staff.
• Schedules meeting and conference rooms for SCAO personnel.
• Registers guests with property management systems for entry into the SCAO suite.
• Responsible for all aspects of the SCAO suite hoteling software and assists SCAO employees with registration and troubleshooting.
• Provides signage for office, cubicle and daily conference room schedules.
• Leads the coordination of evacuation and safety procedures for the SCAO suite.
• Responsible for administration of state fleet vehicle reservations and check in/out processes.
• Accepts, sorts, and distributes incoming mail and packages. Processes outgoing mail and packages for transmission/shipment in coordination with service providers and customers.
• Provides clerical support which may include making copies, ordering food, scheduling meetings, and ordering/inventorying supplies for divisions and common areas.
• Assists divisions with general clerical or administrative support as requested including travel requests and project support.
• Performs preventive maintenance on office equipment and coordinates arrangements for necessary servicing of equipment including copiers, fax machines, phone system and related equipment. Also coordinates arrangements for repairing building maintenance issues through property management systems.
• Maintains a manual for reception coverage staff including step-by-step instructions and current directory of extensions.
• Attends meetings and completes training as required.
• Performs other duties as assigned.

Supervisor Responsibilities

Job has no responsibility for the direction or supervision of others.

Human Collaboration

Work requires regular interaction involving exchange and receipt of information.

Freedom To Act & Impact Of Actions

Employee normally perform assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few easily identifiable choices. The assignment is usually reviewed upon completion.

Knowledge & Skills

Work requires the use of basic skills and general knowledge of work. Incumbent can complete basic or routine tasks but frequently references others for non-routine tasks.

Fiscal Responsibility

Position has no fiscal responsibility.

Minimum Qualifications

Education and Experience Equivalency

High School Diploma or G.E.D. Equivalency

Work Related Experience

One (1) year of general clerical work-related experience in an office setting.

Licenses And Certifications

None.

Preferred Qualifications

Experience working as a receptionist in a professional office setting. Experience in reservation systems, Microsoft Outlook, and other office computer systems preferred.

Physical Effort Requirements

Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Work Environment/Locations

Relatively free from unpleasant environmental conditions or hazards. Office environment.

Exposures

Individuals who are hostile or irate.