SCA Transcriptionist

Gilbane Building; New York (NY); On-site; USD 100,000 - 130,000; Full time

Job summary

Gilbane Building seeks an SCA Transcriptionist to serve as the on-site administrative resource for the School Construction Authority, providing clerical and organizational support to project teams. Responsibilities include attending meetings, recording minutes, managing project documentation, and occasional travel between sites.

A strong command of English and at least two years of office experience are required.

Qualifications

• Proficient in the English language, both verbal and written.
• High school diploma or GED required.
• Minimum of two (2) years of full-time clerical, accounting, reproduction, administrative, or related office support experience.

Responsibilities

• Attend job progress meetings and serve as a key administrative resource to project teams.
• Record, prepare, and distribute meeting minutes accurately.
• Enter and maintain meeting records in project management systems.
• Travel between project sites approximately two to three times per week.
• Maintain comprehensive records of project meeting documentation.
• Demonstrate strong computer proficiency and attention to detail.
• Exhibit excellent listening and organizational skills with a professional demeanor.
• Possess a valid driver's license and reliable transportation.
• Previous experience in construction preferred.

Skills

Strong communication skills

Excellent organizational skills

Problem-solving skills

Teamwork ability

Collaboration with project team

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Overview

Gilbane is seeking a SCA Transcriptionist that will serve as the School Construction Authority's on-site key administrative resource, providing comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-to-day operations.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions. Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What’s in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Responsibilities

• Support assigned construction management projects by attending job progress meetings and serving as a key administrative resource to project teams.


• Record, prepare, and distribute meeting minutes for project progress meetings, ensuring accurate and timely documentation of discussions, decisions, and action items.


• Enter and maintain meeting records and project documentation within designated project management systems, ensuring information is complete, accurate, and up to date.


• Travel between project sites as needed, approximately two to three times per week, while maintaining regular communication and coordination with the central office.


• Maintain comprehensive records of all project meeting documentation and related administrative materials.


• Demonstrate strong computer proficiency, exceptional attention to detail, and the ability to accurately capture and organize information in a fast-paced environment.


• Exhibit excellent listening, communication, and organizational skills while maintaining a professional demeanor and appearance in all work settings.


• Possess a valid driver's license and reliable transportation to support travel between project sites.


• Previous experience in the construction industry is strongly preferred and considered a significant advantage.

Experience/Education

Qualifications

• Proficient in the English language, both verbal and written.


• High school diploma or General Education Diploma (GED) required.


• Minimum of two (2) years of full-time clerical, accounting, reproduction, administrative, or related office support experience.

Knowledge, Skills & Abilities

• Proficient in Microsoft Office programs


• Strong technical and communication skills


• Excellent organizational skills


• Excellent problem-solving skills and ability to adapt to changing needs


• Ability to work in a team environment


• Ability to collaborate on a daily basis with project team


• Proven capability to establish specific, measurable, attainable performance goals and holds others accountable for achieving them


• Understanding of contract documents and specifications

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For New York City, this ranges from $100,000.00-$130,000.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmitive Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.