SBHC Administrative & Operations Specialist

Jefferson Parish School District; Harvey (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Jefferson Parish Schools is seeking a School Based Health Center Technician in Harvey, Louisiana to oversee day-to-day clerical, logistical, and administrative operations for 12 SBHCs. You will serve as the central hub, coordinating procurement, schedules, training records, and policy communications, while ensuring HIPAA/FERPA compliance and supporting the SBHC leadership.

The role requires detail orientation, strong communication, and the ability to multitask within a fast-paced, multi-site

Qualifications

• High school graduate or GED.
• Detail-oriented, independent self-starter.
• Strong written and oral communication skills in multiple settings.
• Analytical and problem-solving skills with data-driven decisions.
• Collaborative management style with diverse teams.
• Professionalism with multitasking and prioritization.
• Proficient in Microsoft Office and Google Suite.

Responsibilities

• Serve as liaison for administrative needs across SBHC sites.
• Manage procurement, inventory, and distribution of supplies.
• Maintain centralized schedules and staff rosters.
• Provide admin support to Directors and prepare meeting minutes.
• Draft and distribute internal policies and external communications.
• Organize filing systems for records, MOUs, contracts and grants.
• Track monthly/quarterly productivity metrics across clinics.
• Ensure up-to-date parental consent forms and enrollment packets.
• Maintain HIPAA/FERPA confidentiality for data.
• Assist in audit prep and training logs.
• Process invoices and reimbursements against the department budget.
• Onboard new administrative/clinical staff and coordinate access.
• Train new SBHC secretaries.
• Monitor timekeeping and attendance for SBHC staff.
• Maintain licenses and ECUs for medical staff.
• Manage Medicaid enrollment and CAQH profile for providers.
• Acquire EMR super-user rights.

Skills

Detail-oriented

Communication skills

Analytical skills

Collaborative management

Microsoft Office

Google Suite

Education

High school diploma or GED

Job description

School Based Health Center Technician

Jefferson Parish Schools STUDENT SUPPORT - Harvey, Louisiana Open in Google Maps

This job is also posted in Jefferson Parish Schools

Job Details

Job ID: 5825026
Application Deadline: Posted until filled
Posted: Jul 09, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Health & Related Services - SBHC Technician

Position Description:

The Health & Related Services SBHC Technician manages the day-to-day clerical, logistical, and administrative operations supporting 12 School-Based Health Centers. This role serves as the central operational hub for the department, ensuring seamless communication, regulatory compliance, and resource distribution across all sites. The technician works under the direct supervision of the SBHC Director and Executive Director to maintain data integrity, streamline clinic workflows, and support the programmatic goals of the network.

Reports To:

Executive Director of Health & Related Services

Scope of Responsibility:

• Serve as the primary liaison and central point of contact for administrative needs across all SBHC sites.
• Manage procurement, inventory, and distribution of office supplies, clinical forms, educational materials, and non-medical equipment for all locations.
• Maintain accurate, centralized schedules, contact rosters, and coverage calendars for staff across all clinics.
• Provide comprehensive administrative support to the Director and Executive Director, including managing calendars, preparing agendas, and taking detailed minutes for network-wide meetings.
• Draft, format, and distribute internal policies, memos, and external correspondences to clinic staff, school administrators, and families.
• Organize and maintain secure physical and digital filing systems for administrative records, MOUs (Memorandums of Understanding), contracts, and grants.
• Assist leadership in gathering, compiling, and tracking monthly and quarterly productivity metrics (e.g., student enrollment numbers, encounter data) from all clinics.
• Ensure all SBHC sites are stocked with up-to-date, compliant parental consent forms and enrollment packets.
• Maintain confidentiality in compliance with HIPAA and FERPA regulations when handling any student, family, or operational data.
• Support audit preparation by organizing necessary documentation, training logs, and clinic certifications.
• Process invoices, SBHC reimbursements, and track them against the department budget.
• Assist in onboarding new administrative or clinical staff by coordinating building access, IT setups, and distributing orientation materials.
• Train new SBHC secretaries
• Monitor timekeeping, daily attendance, absentee reports for SBHC staff
• Maintain updated professional licenses, certificates, ECUs for Medical professionals.
• Manage provider enrollment (Medicaid) and credentialing for new providers
• Maintain the provider profile for CAQH-Counsel for Affordable Quality HealthCare
• Acquire and maintain EMR (Electronic Medical Reports) super-user rights
• Performs other duties as assigned by the Executive Director of Health & Related Services and Director of SBHC

Skills and Qualifications:

We seek detailed-oriented, independent self-starters who demonstrate an unwavering commitment to raising student achievement and who have a record of high performance in challenging situations. Successful candidates will also demonstrate:

• High school graduate or GED
• Detail-oriented, independent self-starter.
• Strong written and oral communication skills in multiple settings.
• Exceptional analytical and problem-solving skills, with an ability to use quantitative and qualitative data to make decisions and recommendations.
• Collaborative management style, with a proven track record of working with diverse individuals at all levels to drive decision-making and results.
• High degree of professionalism, with the ability to manage multiple competing priorities, while consistently demonstrating sound judgment and disciplined thinking
• Proficient in Microsoft Office and skilled of Google Suite

Desirable Qualifications:

• Bilingual
• Experience with billing and insurance

Physical Involvement:

Sitting is a required part of each work day. Must be able to operate office equipment. Standing, walking, reaching, bending, lifting up to 10 pounds is sometimes required. Ability to provide own transportation to schools, work locations and meeting sites. Mobility skills necessary to access a variety of work locations.

Compensation:

JPS offers a competitive salary that is commensurate with experience. JPS also offers a competitive benefits package.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• DAPHNE WALKER , Executive Director of Health & Related Services Student Support Unit
• STUDENT SUPPORT
• Phone: [phone]
• Email: [e-mail]

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.