SAP Funds Management Functional Analyst (with some GN)

QBA Worldwide; Harrisburg (Dauphin County); On-site; USD 90,000 - 150,000; Full time

Job summary

QBA Worldwide seeks a SAP Funds Management Functional Analyst to provide functional analysis, configuration, testing, and production support within a SAP Public Sector environment. You will focus on allocations across federal and state funding, integration with Grants Management, and reconciliation against Treasury records.

The role demands strong experience with SAP FM, FMDERIVE, and governmental fund accounting, with the ability to translate funding rules into system controls and perform

Qualifications

• SAP Public Sector Funds Management functional knowledge is required.
• FMDERIVE experience for derivation strategies.

Responsibilities

• Configure and maintain SAP FM account-assignment elements (Fund, Funds Center, Commitment Item, Functional Area, Funded Program, Budget Period, grant assignments).
• Design, configure, test, and troubleshoot SAP FM account-assignment derivation strategies using FMDERIVE.
• Support rule-based distributions and allocations across multiple funding sources.
• Ensure expenditures align with funding sources and fiscal periods.
• Support SAP Budget Control System processes including budget entries and carryforward.
• Integrate SAP FM with Grants Management, FI, CO, AP, AR, procurement, and related modules.
• Maintain grant-related SAP GM integration and reimbursement processes.
• Translate funding percentages and allocation methodologies into functional requirements and controls.
• Prepare validation and reconciliation of federal claims, reimbursements, and cash receipts.
• Reconcile reimbursements, drawdowns, receivables, and Treasury records against SAP ledgers.

Skills

SAP FM Funds Management

FMDERIVE

Multi-Source Funding

Budget Control System

SAP Grants Management Integration

Public Sector Fund Accounting

Federal–State Funding

Reimbursement & Treasury Reconcile

SAP Financial Integration

Functional Documentation & Testing

Strong Analytical Skills

Education

Bachelor’s degree in Accounting, Finance, Public Administration, CS, IS

Job description

SAP Funds Management Functional Analyst (with some GN)

Position Type:

Contract (Staff Augmentation / ITQ), anticipated duration of 12 months with potential annual renewal options. [W2 / C2C]

Location:

Harrisburg, Pennsylvania—Commonwealth of Pennsylvania agency locations. The consultant must be willing to work onsite as required by agency operational needs.

Days Remote:

To be determined.

Position Summary

The Funds Management Functional Analyst provides functional analysis, configuration, testing, and production support for SAP Public Sector Funds Management within the Commonwealth of Pennsylvania’s enterprise environment. The role includes integration with SAP Grants Management and core financial modules.

The position focuses on assigning, tracking, and reconciling expenditures across multiple funding sources, including federal funds, state appropriations, grants, and other restricted funds. The analyst will support the rules and processes used to derive financial account assignments and distribute costs when programs or transactions are supported by more than one funding source.

The analyst will also support federal–state cost allocation, bill-back, reimbursement, and reconciliation processes. This includes translating approved funding percentages and allocation methodologies into SAP processes and controls, validating how expenditures are distributed, and reconciling reimbursement amounts and cash receipts against SAP general-ledger and Commonwealth Treasury records.

Key Responsibilities

• Configure and maintain applicable SAP Funds Management account-assignment elements, including Fund, Funds Center, Commitment Item, Functional Area, Funded Program, Budget Period, and related grant assignments.
• Design, configure, test, and troubleshoot SAP FM account-assignment derivation strategies using FMDERIVE.
• Support rule-based distributions, allocations, and other configured mechanisms used to assign or split expenditures across multiple funding sources.
• Ensure that expenditures are assigned to the appropriate federal fund, state appropriation, grant, program, fiscal period, and funding source.
• Support SAP Budget Control System processes, including budget entry, transfers, supplements, returns, availability control, cover eligibility, and fiscal-year carryforward.
• Support the integration of SAP Funds Management with Grants Management, Financial Accounting, Controlling, Accounts Payable, Accounts Receivable, procurement, and other applicable modules.
• Maintain or support grant-related account assignments and SAP GM integration, including grants, sponsored programs, sponsored classes, cost-sharing arrangements, and reimbursement processes.
• Translate approved federal–state funding percentages, cost-sharing requirements, and allocation methodologies into functional requirements, system rules, and financial controls.
• Support the preparation, validation, and reconciliation of federal claims, bill-back amounts, reimbursement requests, and related adjustments.
• Reconcile federal reimbursements, drawdowns, receivables, and cash receipts against SAP expenditures, general-ledger balances, and Commonwealth Treasury records.
• Identify timing differences, unliquidated obligations, outstanding receivables, rejected expenditures, and other reconciliation discrepancies.
• Support prior-period corrections, retroactive funding changes, cost reallocations, reversals, and reimbursement adjustments.
• Investigate out-of-balance conditions from financial and statutory reports through funding assignments, derivation rules, grant records, and originating transactions.
• Help establish controls that prevent incorrect funding assignments, overbilling, duplicate reimbursement, use of expired funding, and charging of ineligible expenditures.
• Gather and document business requirements from agency comptrollers, budget personnel, grants managers, program offices, and other stakeholders.
• Prepare functional specifications, process flows, configuration documentation, reconciliation procedures, test scenarios, and standard operating procedures.
• Design and execute functional and integration testing, support User Acceptance Testing, and assist with production issue resolution.
• Support audit readiness by maintaining traceability from funding authorization and expenditure posting through reimbursement, receipt, and reconciliation.
• [Required number] years of progressive SAP financial functional experience.
• Substantial hands-on configuration and support experience with SAP Public Sector Funds Management.
• Public-sector financial-management experience within a U.S. state government agency, statewide ERP program, major local government, or federal agency.
• Experience assigning expenditures across multiple funding sources, including federal and state funds.
• Experience with cost allocation, cost sharing, matching funds, or percentage-based funding distributions.
• Experience supporting or reconciling federal claims, reimbursement requests, drawdowns, receivables, and cash receipts.
• Experience tracing reimbursed amounts back to SAP expenditures and general-ledger records.

Mandatory Skills

• SAP Public Sector Funds Management: Strong functional knowledge of the SAP FM account-assignment model, including Fund, Funds Center, Commitment Item, Functional Area, Funded Program, Budget Period, and related grant assignments.
• FMDERIVE: Hands-on experience designing, maintaining, testing, and troubleshooting SAP FM account-assignment derivation strategies.
• Multi-Source Funding: Experience supporting rule-based distributions, allocations, or other mechanisms used to assign and distribute expenditures across multiple funding sources.
• Budget Control System: Experience with budgeting, availability control, budget transfers, supplements, returns, cover eligibility, and fiscal-year carryforward.
• SAP Grants Management Integration: Working knowledge of SAP GM master data and its integration with Funds Management, including grants, sponsored programs, sponsored classes, cost sharing, billing, and reimbursement processes.
• Governmental Fund Accounting: Strong understanding of public-sector appropriations, allotments, budgets, encumbrances, obligations, expenditures, lapses, and carryforwards.
• Federal–State Funding: Experience applying funding percentages, cost-sharing rules, matching requirements, or approved allocation methodologies.
• Reimbursement and Treasury Reconciliation: Experience reconciling claims, reimbursements, receivables, cash receipts, general-ledger balances, and Treasury records.
• SAP Financial Integration: Ability to investigate discrepancies across SAP FM, GM, FI, CO, AP, AR, procurement, and other applicable modules.
• Functional Documentation and Testing: Experience preparing functional specifications, process mappings, test cases, reconciliation procedures, and User Acceptance Testing documentation.

Required Non-Technical Skills

• Strong analytical and problem-solving ability, particularly when investigating complex financial and reconciliation discrepancies.
• Ability to work independently, take initiative, and manage competing priorities.
• Ability to explain funding structures, reconciliation variances, and system logic to agency comptrollers, budget directors, grants managers, program personnel, and technical teams.
• Strong written communication skills, including the ability to prepare developer-ready functional specifications and detailed test scripts.
• Ability to translate public-sector financial requirements into SAP functional requirements and system controls.
• Strong collaboration skills and openness to feedback from agency business owners, technical teams, and project leadership.
• Ability to adapt as agency priorities, funding requirements, and business needs change.
• Ability to satisfy applicable Commonwealth of Pennsylvania background-check requirements.

Nice-to-Have Skills

• Direct experience with Commonwealth of Pennsylvania SAP systems or another statewide public-sector SAP implementation.
• Experience with complex federal reimbursement or bill-back programs administered by a state government.
• Familiarity with federal grant compliance, allowable-cost principles, funding periods, reporting requirements, and audit trails.
• Experience with Public Assistance Cost Allocation Plans, Statewide Cost Allocation Plans, Federal Financial Participation rates, or comparable government cost-allocation methodologies.
• Experience with federal drawdown or payment-management platforms.
• Familiarity with the Cash Management Improvement Act and Treasury–State reconciliation processes.
• Experience supporting major federally funded programs in transportation, health and human services, workforce development, or other state-administered program areas.
• Experience with SAP Grants Management Grantee functionality.
• Experience with SAP Grantor Management, pass-through funding, or subrecipient monitoring.
• Experience with SAP S/4HANA Public Sector or an SAP ECC-to-S/4HANA migration.
• SAP BW/BI or other analytics experience supporting public-sector financial reporting.
• Experience supporting audits, fiscal-year closing, grant closeout, or corrective-action initiatives.

Pay Rate Range

Market rate.

Degrees and Certifications

Required:

Bachelor’s degree in Accounting, Finance, Public Administration, Computer Science, Information Systems, or a related discipline; or equivalent professional experience in public-sector ERP and financial management.

Preferred:

One or more of the following:

Certified Public Accountant

Certified Grants Management Specialist

Relevant SAP Public Sector or Financial Accounting certification