Sample Management Specialist - 1st Shift

ThermoFisher Scientific; Greenfield (IN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Tuition reimbursement

Job summary

Thermo Fisher Scientific in Greenfield, IN is seeking a warehouse inventory coordinator to support Unity Lab Services operations. You will manage daily sample deliveries, process outbound shipments, perform cycle counts, and ensure ALCOA+ documentation while adhering to GMP safety standards.

The role requires 1–2 years in warehouse or inventory-control, familiarity with RF scanners, and strong English communication.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of customer-facing, warehouse, or inventory-control experience.

Responsibilities

• Manage and track daily samples delivered to the site.
• Process outbound shipments using validated containers and monitor temps.
• Perform replenishments, cycle counts, and inventory in LIMS.
• Maintain ALCOA+ documentation and follow safety/PPE rules.
• Collaborate with teammates to improve daily workflows.

Skills

Customer-facing

Inventory control

Microsoft Office

Education

High school diploma

Tools

RF handheld scanners

Mobile scanning apps

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Able to lift 40 lbs. without assistance, Adherence to all Good Manufacturing Practices (GMP) Safety Standards, Laboratory Setting, Some degree of PPE (Personal Protective Equipment) required (safety glasses, gowning, gloves, lab coat, ear plugs etc.)

Job Description

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work. And you’ll have the opportunity for continual growth and learning in a culture that empowers your development. With revenues of more than $40 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world.

Discover Impactful Work:

Through Unity Lab Services, we offer integrated lab services, support, and supply management with customized service offerings and world-class experts to address our customers' unique laboratory business needs. Our inventory management specialists use our intuitive electronic systems and mobile scanning tools to ensure orders move efficiently from dock to desk.

A day in the Life:

• Management and tracking of the daily samples delivered to the site
• Process outbound shipments using validated shipping containers, and continuous temperature monitoring devices. Shipments may include IATA DOT hazardous materials
• Serve as sample clerks dedicated to the QC Labs. The responsibilities of ULS will include but are not limited to:
• Receiving, inspecting, checking-in and transferring samples, Track laboratory reference standard and biological indicator needs and ordering.
• Disposing samples from LIMS and physically after CoT has been released, manage sample/chemical waste accordingly.
• Audit sample inventory routinely, support quarterly cleaning of fridges/freezers, and chemical inventory disposal, and other inspection readiness activities as needed.
• Ensure ALCOA+ documentation at all times, complete all site required training, and follow safety, hazard, and PPE requirements.
• Organize and maintain sample management using lean practices, establish standard work for product families and workstreams.
• Use handheld RF scanners and our mobile app to perform replenishments, stock rotation, cycle counts, order entry, returns, and backorder processing
• Receive and inspect shipments, scan and store items, and maintain cycle counts to guarantee up-to-date inventory records
• Own customer interactions—respond via email (our primary channel), follow up by phone, and assist internal partners to resolve questions and build trust
• Collaborate with supervisors and teammates to propose and implement improvements that streamline daily workflows
• Uphold safety and organization standards in every work area by following site guidelines and wearing required PPE
• Proactively monitor stock levels and flag gaps or issues to prevent operational impacts
• May perform other duties as assigned by the Supervisor

Keys to Success:

Education

High school diploma or equivalent required.

Experience

1–2 years of customer-facing, retail stocking, warehouse, or inventory-control experience

Knowledge, Skills, Abilities

• Confident using RF handheld scanners or mobile scanning apps and basic Microsoft Office tools
• Excellent verbal and written English communication skills—especially via email—and a friendly, solution-focused approach
• A self-starter who thrives with detail, accountability, and teamwork

Physical Requirements / Work Environment

• The role primarily involves working independently at customer sites, which may include areas with chemical-based allergens like penicillin and tetracycline.
• Personal protective equipment, such as lab coats, coveralls, facemasks, and steel-toe shoes, is often required.
• The position requires regular lifting of 30-40 lbs (up to 50 lbs occasionally) and using equipment like pushcarts and forklifts to move up to 100 lbs.
• Standing, walking, and manual material handling are frequent activities, sometimes in varied temperature environments.
• Overtime work may also be necessary.
• As a condition of your employment with Thermo Fisher Scientific, you must successfully complete and satisfy Thermo Fisher’s pre-employment screening (including background check and drug test) and any customer-mandated screening, credentialing, or badging requirements. Customer requirements may differ from or exceed Thermo Fisher’s criteria.

Benefits

We offer comprehensive healthcare, paid Holidays, tuition reimbursement, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Accessibility/Disability Access

Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments.

*This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.