Sample Library Coordinator

Express; Columbus (OH); On-site; USD 19,000 - 25,000; Part time

Job summary

PHOENIX Retail, LLC is seeking a part-time Sample Library Coordinator at the Columbus Corporate Headquarters to manage daily sample library functions for Merchandising and cross-functional requests.

Responsibilities include intake, organization, tracking and distribution of product samples, maintaining records, and providing timely support to internal teams. The role requires strong organizational skills and familiarity with RMS and Excel.

Qualifications

• 0–3 years of experience in a similar role.
• Strong attention to detail and organization.
• Experience with RMS and Excel/Google Sheets for data entry and tracking.
• Ability to lift and move sample boxes.

Responsibilities

• Receive and process incoming Floorset POs.
• Log new samples into the library by department and style.
• Maintain organized sample bins, shelves, and desks.
• Fulfill sample requests from merchant teams and stakeholders.
• Deliver samples and related materials to designated locations.
• Input and track sample data in RMS and Excel.
• Update database with brand samples, floorset info, SKU details.
• Prepare detailed spreadsheets and reports for sample requests.
• Organize sample sale racks and boxes for quarterly sales.

Skills

Organizational skills

Data entry

Excel/Google Sheets

Communication skills

Physical lifting

Tools

RMS

Excel

Google Sheets

Job description

Overview

About PHOENIX

PHOENIX Retail, LLC is a retail platform operating the Express and Bonobos brands worldwide.

About Express

Express is a multichannel apparel brand dedicated to a design philosophy rooted in modern, confident and effortless style whether dressing for work, everyday or special occasions. Since its launch in 1980, the brand has embraced a design philosophy rooted in modern, confident and effortless style. Express ensures you look and feel your best, wherever life takes you. The Company operates over 400 retail and outlet stores in the United States and Puerto Rico, the express.com online store and the Express mobile app.

About Bonobos

Our Bonobos menswear brand is known for being a style instigator and offering perfect-fit risks through our innovative retail model and personalized experience. Launched online in 2007 with its signature line of chinos, Bonobos now offers a variety of styles available to order online and to try on at any one of our 50 Guideshop locations and at www.bonobos.com. Our Guideshops are in-real-life stores that deliver one-on-one service and expert fit advice. Don't think traditional retail, Bonobos is something you haven't seen before.

Location Name

Columbus Corporate Headquarters

Responsibilities

Note: This is an onsite, part-time position up to 20 hours per week

POSITION OVERVIEW

The Sample Library Coordinator is responsible for managing all daily functions of the sample library to support Merchandising, and Cross-Function departmental requests. This role ensures accurate intake, organization, tracking, and distribution of product samples, while maintaining detailed records and providing timely support to internal teams.

KEY RESPONSIBILITIES

• Receive and process incoming Floorset POs
• Create and log new samples into the sample library database, filing by department and style number
• Maintain organized sample bins, library shelves, and desk locations
• Monitor and fulfill sample requests from, merchant teams, and other stakeholders
• Deliver samples, hangers, racks, and related materials to designated locations
• Use systems such as RMS and Excel to input and track sample data (e.g., PO, style, color, quantity)
• Update the sample library database with brand samples, floorset information, and SKU details
• Create non-merchandise cases and maintain accurate country-of-origin and quantity records
• Perform regular inventory checks and update sample locations
• Locate and lock cases as needed to ensure security and accuracy
• Support Value-Added Services by delivering samples, hang tags, or other items for processing
• Create and ticket tags for merchant samples using RMS data
• Ensure correct department, spec number, style, and color details are included on tags
• Send and manage email requests for sample processing (e.g., GOH sample requests)
• Collaborate with leads and other departments to fulfill urgent or specialized requests
• Prepare detailed spreadsheets and reports for sample requests, including delivery times and locations
• Receive, track, and ship excess samples for floor set POs to Radial to put back into inventory
• Receive, Label + Log Tech/Design Samples PP
• Organizing sample sale racks + boxes in preparation for quarterly sample sales

REQUIRED EXPERIENCE & QUALIFICATIONS

• 0-3 years of experience
• Strong organizational skills with attention to detail
• Proficiency in data entry and familiarity with systems such as RMS and Excel/Google Sheets
• Ability to manage multiple tasks and prioritize in a fast-paced environment
• Effective written and verbal communication skills
• Basic Excel skills for tracking and reporting
• Ability to lift and move sample boxes and materials as required

Early Entry

Applicants must be currently authorized to work full-time in the United States. PHOENIX does not sponsor applicants for work visas (e.g., H-1B or TN status) for this position.

An equal opportunity employer, PHOENIX does not discriminate in recruiting, hiring or any other terms and conditions of employment hiring on the basis of any federal, state, or locally protected characteristic. PHOENIX only hires individuals authorized for employment in the United States. PHOENIX is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to search and apply for a job position due to a disability, please call 1-800-964-9793 and say 'Associate Relations' or send an e-mail to [e-mail] and let us know the nature of your request and your contact information.

Notification to Agencies

Please note that PHOENIX does not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, PHOENIX will not consider or approve payment to any third-parties for hires made.