Sample Coordinator

Bernard Nickels & Associates; New York (NY); On-site; USD 12,398,000 - 20,664,000; Part time

Job summary

Bernard Nickels & Associates currently seeks a Fulfillment Coordinator in NYC for a 6-month, part-time role. You will prepare and ship daily sample requests, manage inventory, and maintain quality standards across ~200 cups daily.

The role emphasizes strict timelines, accuracy, and a hands-on approach to sample packaging and shipping. You will learn and handle a catalog of products, ensure proper labeling, and collaborate with QC.

Qualifications

• Extremely organized with excellent attention to detail.
• Comfortable handling firm daily deadlines.
• Prior experience in restaurant expeditor, foodservice or fulfillment is preferred.
• Able to lift up to 40 lbs and move quickly between tasks.

Responsibilities

• Prepare, sample, and ship daily requests from the national sales force.
• Hand-on role: may prepare up to 200 cups daily, and ship jars, tins, or cases.
• Label, package, and ship requests with care and accuracy.
• Assist inventory management of samples and supplies; order products as needed.
• Track product movement using order history; prepare internal cost reports.
• Record LOT numbers and quality data with QC; communicate changes and confirmations.
• Maintain a clean, food-safe workspace, including washing and sanitizing areas.

Skills

Attention to detail

Deadline driven

Food service experience

Lifting 40 lbs

Prioritization under pressure

Self-motivated

Food passion

Job description

Contract Duration: 6 months

Start: week of 9/28 or 10/5

Loc: NYC

Parttime hours – Monday thru Thursday, 3 to 4 hours per day - approx 15 hour / week

Pay Rate: $25/hour

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A major food company is looking for some temporary support in their Samples department.

The role would primarily involve packing bulk products into sample jars, and ideally looking for someone who could start within the next week or so.

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Job Description:

Your primary role as Fulfillment Coordinator is to create custom packages of specialty food samples to support our national sales team in securing new business.

Careful attention to quality specifications (taste and visual) is essential for success.

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Included in your daily activities:

• Prepare, sample, and ship a daily slate of product requests from our national sales force.
• This role is extremely hands on, as in any given day, you may be preparing up to 200 cups of product as well as shipping jars, tins, cases, etc. High attention to product quality and specific details of requests are required. You will be asked, over time, to learn our catalog of over 400 products. We will expect you to taste, ask questions, take notes, etc.
• Label, package, and ship all requests using care and technique. You will be shipping out a multitude of packages across the country. It is essential that they are packed and labeled appropriately.
• Assist in inventory management of our sample and supply room, ordering product from our warehouse and supplies from vendors needed for daily activities.
• You will be tasked with understanding product movement based on past order history.
• Preparing internal inventory and cost reports.
• Working with our Quality Control department, record data (LOT #s and quality review) of products moving in and out of our warehouse and office.
• Efficiently and professionally communicate request details, changes, and shipping confirmations.
• Clean and maintain a food safe environment for preparing samples.
• This includes but is not limited to washing and sanitizing workspace, washing dishes, composting food products, organizing walk-in fridge and freezer.

Qualifications:

• Extremely organized with excellent attention to detail
• Comfortable handling firm, daily deadlines
• Prior experience as a restaurant expediter, foodservice employee or fulfillment specialist is preferred
• Able to move and lift up to 40 lbs
• Able to quickly adjust priorities and handle unexpected & time sensitive requests
• Work well independently and be a self-motivated individual who takes pride in doing good work
• To truly succeed, you need to have a passion for food. The successful candidate will be eager to learn the intricacies and unique attributes of our product line