Sample Coordinator

Actalent; Madison (WI); On-site; USD 24,000 - 34,000; Full time

Job summary

Actalent in Madison, WI is seeking a Sample Receiving & Stability Coordinator. This on-site role involves handling samples, entering data, and supporting stability studies in a fast-paced lab environment.

The position emphasizes attention to detail, data entry, and learning new software. Prior data entry or laboratory support experience is a plus; MS Excel/Outlook/Teams proficiency is expected.

Qualifications

• High school diploma or degree; science coursework is a plus.
• Strong attention to detail and computer/data-entry skills.
• Comfortable learning new software systems; Excel/Outlook/Teams.
• Able to stay organized in a fast-paced, high-volume setting.
• Strong communication and problem-solving skills.
• Experience with data entry, sample receiving, or stability studies is a plus.

Responsibilities

• Receive, label, and process samples submitted for laboratory testing.
• Review client paperwork and enter sample/testing information into internal systems.
• Ensure sample information, testing requirements, and documentation are complete and accurate.
• Work with internal teams to resolve discrepancies and keep samples moving through testing.
• Support stability studies by organizing samples, tracking testing time points, and maintaining records.
• Place and retrieve samples from controlled storage and assist with stability chamber checks.
• Scan documents, maintain records, and help ensure accurate sample tracking.
• Gain exposure to laboratory operations, quality processes, and testing workflows.

Skills

Attention to detail

Data entry

Computer literacy

Excel

Outlook

Teams

Education

High school diploma

Job description

Sample Receiving & Stability Coordinator

Job Description

Build experience supporting laboratory and scientific testing operations in a fast-paced environment. This role is perfect for someone who is organized, detail-oriented, comfortable working on a computer, and interested in gaining exposure to food and dietary supplement testing and stability studies.

What Youll Do

• Receive, label, and process samples submitted for laboratory testing.

• Review client paperwork and enter sample and testing information into internal systems.

• Ensure sample information, testing requirements, and documentation are complete and accurate.

• Work with internal teams to resolve discrepancies and keep samples moving through the testing process.

• Support stability studies by organizing samples, tracking testing time points, and maintaining accurate records.

• Place and retrieve samples from controlled storage conditions and assist with stability chamber checks.

• Scan documents, maintain records, and help ensure accurate sample tracking.

• Gain exposure to laboratory operations, quality processes, and scientific testing workflows.

Qualifications

• High school diploma or degree in any field; science coursework or education is a plus.

• Strong attention to detail and computer/data-entry skills.

• Comfortable learning new software systems and working with Microsoft Excel, Outlook, and Teams.

• Ability to stay organized and accurate in a fast-paced, high-volume environment.

• Strong communication and problem-solving skills.

• Previous experience with data entry, sample receiving, laboratory operations, stability studies, manufacturing, or customer service is a plus.

Job Type & Location

This is a Contract to Hire position based out of Madison, WI.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Madison, WI.

Application Deadline

This position is anticipated to close on Nov 10, 2026.

Workplace Type

This is a fully onsite position in Madison,WI.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.