Salesforce System Administrator

Brookfield Zoo Chicago; Brookfield (IL); On-site; USD 78,000 - 86,000; Full time

Benefits offered by this job

Medical Insurance

Paid Time Off

Retirement Savings

Job summary

Brookfield Zoo Chicago is seeking a hands-on Salesforce System Administrator to shape our Salesforce Nonprofit Cloud platform. You will serve as the primary technical administrator, influence security, governance, adoption, and ongoing improvements across the organization to support our Next Century Plan and centennial preparations.

This full-time, salaried role requires 3+ years of Salesforce admin experience, current Salesforce Administrator certification, and a collaborative approach to

Qualifications

• 3+ years of Salesforce admin in a production environment.
• Current Salesforce Administrator certification is required.
• Ability to translate business requirements into scalable Salesforce solutions.

Responsibilities

• Administer Salesforce Nonprofit Cloud including users, security, and configuration.
• Plan, test, and implement releases and changes with governance in mind.
• Support data quality, reporting, and dashboard needs across departments.
• Collaborate with IT security and CRM leadership on governance and roadmap alignment.
• Provide user enablement and ongoing operational documentation.

Skills

Salesforce Nonprofit Cloud

Salesforce Administration

Security governance

Data reporting

User support

Education

Bachelor's degree in Information Systems, Computer Science, or related field

Tools

Tableau

Power BI

Job description

Join the PRIDE! Brookfield Zoo Chicago is seeking a hands-on Salesforce System Administrator who is excited by the opportunity to help shape our new Salesforce CRM platform. As the primary technical administrator for Salesforce Nonprofit Cloud, you will influence how the platform is secured, governed, adopted, and improved across the Zoo. This is an especially exciting time to join Brookfield Zoo Chicago as we advance our ambitious Next Century Plan and prepare for our centennial in 2034. In this highly visible role, your Salesforce expertise will strengthen the data and technology foundation behind our mission to inspire conservation leadership by connecting people to wildlife and nature.

The Salesforce System Administrator is a full-time, salaried position grade 09 with an expected hiring range of $77,916 to $85,708 annually. Please see Compensation and Benefits Summary section below the job description information.

The Salesforce System Administrator contributes to the success of Brookfield Zoo Chicago (“BZC”) by serving as the primary technical administrator for BZC’s Nonprofit Cloud (Agentforce) environment. This role drives user adoption and establishes a culture of data ownership across all departments. Key responsibilities include managing daily operations, maintaining platform security, testing releases and configuring workflows to support business processes. Additionally, this position collaborates with the Manager, CRM Platform & Business Analysis on governance and roadmap alignment, while partnering with department power users to deliver tailored data and reporting solutions.

PRIMARY JOB DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions of the position.

Salesforce Administration and Configuration:

• Perform day-to-day administration, configuration, maintenance, and continuous optimization of Salesforce Nonprofit Cloud and related CRM platform components.
• Configure and maintain users, roles, profiles, permission sets, queues, groups, page layouts, fields, record types, validation rules, flows, reports, dashboards, and other standard Salesforce configuration.
• Design, configure, and maintain scalable, secure, and supportable Salesforce solutions that align with approved business processes and long-term platform governance.
• Maintain Salesforce sandboxes and support environment refreshes, testing cycles, and deployment readiness.
• Investigate, diagnose, and resolve user issues, configuration issues, security questions, access problems, data quality concerns, and unexpected system behavior.

Security, Access, and Compliance:

• Administer Salesforce user access according to approved roles, responsibilities, and security standards.
• Perform routine permission and access reviews.
• Support security health checks, audit reviews, and remediation of identified Salesforce security risks.
• Ensure configuration and data handling practices protect constituent, donor, member, guest, and business data in accordance with BZC policies and privacy expectations.
• Partner with IT Security and leadership on Salesforce-related security questions, incidents, and controls.

Releases, Testing, and Change Support:

• Plan, coordinate, and support Salesforce releases, configuration changes, feature enhancements, and production deployments.
• Participate in sandbox testing, user acceptance testing, regression testing, and post-release validation.
• Document changes, test results, known issues, and operational impacts.
• Coordinate with vendors, implementation partners, IT colleagues, and business users to support successful releases.
• Help maintain a disciplined change process for Salesforce enhancements and configuration updates.

Technical Support and Stabilization:

• Serve as the primary technical resource for Salesforce users, department power users, and business stakeholders.
• Investigate and resolve Salesforce tickets, incidents, access requests, and support requests.
• Support post-go-live stabilization including issue tracking, triage, root cause review, and recurring problem reduction.
• Monitor scheduled jobs, integrations, data loads, and system processes as assigned.
• Escalate complex platform, integration, vendor, or architecture issues appropriately.

Integrations and Data Support:

• Support Salesforce integrations with related systems including Galaxy, Campaign Monitor, Tableau, Power BI, and other approved platforms.
• Plan and perform data imports, exports, validation, and data quality activities using approved tools and processes.
• Partner with business users and IT colleagues to protect data integrity across systems.
• Support integration testing, error review, and operational monitoring.
• Work with vendors and implementation partners to understand technical dependencies, configuration impacts, and support requirements.

Documentation and User Enablement:

• Maintain technical, administrative, and operational documentation supporting Salesforce administration, configuration, governance, security, integrations, and change management.
• Develop user-facing guidance in partnership with department power users and CRM leadership.
• Support training efforts by explaining system capabilities, limitations, and approved practices.
• Lead the internal CRM power user group with representatives from each functional area.
• Help grow Salesforce knowledge across BZC through practical, clear, and supportable guidance.

Other:

• Other duties as assigned to support achievement of IT department and BZC goals.

* Denotes Essential Job Function(s)

POSITION REQUIREMENTS:

• High school diploma or educational equivalent (e.g., GED.) required.
• Three (3) or more years of experience administering Salesforce in a production environment, including platform administration, configuration, user provisioning, security, reporting, integrations, change management, and user support.
• Current Salesforce Certified Administrator certification required.
• Demonstrated ability to independently analyze business requirements and translate them into scalable, maintainable Salesforce solutions using declarative platform capabilities.
• Cultural competency; experience and/or ability to work and interact effectively with a diverse, multicultural audience.
• English fluency at a working professional proficiency.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong understanding of Salesforce Nonprofit Cloud architecture, administration concepts, and best practices.
• Proficiency administering custom fields, objects, validation rules, flow automation, page layouts, reports, dashboards, profiles, permission sets, and sandbox environments.
• Analytical skills in data mining and reporting; familiarity with Tableau, Power BI, or similar tools.
• Ability to diagnose and resolve technical issues and translate solutions into clear, simple steps for non-technical users.
• Ability to balance user needs with platform standards, security, and long-term maintainability.
• Sound judgment when working with confidential and/or sensitive constituent, donor, and member data.
• Strong customer service orientation with the ability to work across departments and with varied stakeholders.
• Maintains high accuracy by creating clear records and completing projects from start to finish.
• Drives results independently and works well with others to reach shared goals.

DESIRABLE/PREFERRED QUALIFICATIONS:

• Bachelor’s degree in Information Systems, Computer Science, Business Systems, or related field or 8 years of equivalent experience preferred.
• Experience supporting nonprofit, cultural institution, membership, ticketing, fundraising, or guest-facing organizations preferred.
• Experience administering Salesforce Nonprofit Cloud.
• Experience with Sales Cloud and/or Service Cloud.
• Experience supporting user permissions, configuration, reports, dashboards, Flow automation, validation rules, sandbox environments, testing, and deployments.
• Experience supporting integrations, APIs, middleware, ETL, data imports/exports, or third‑party applications preferred.
• Salesforce Certified Platform Foundations.
• Salesforce Platform App Builder certification.
• Salesforce Advanced Administrator certification.
• Experience with CRM Analytics, Tableau, Power BI, or similar reporting platforms.
• Valid driver’s license preferred.
• Multilingual ability, Spanish fluency a plus.

ADDITIONAL INFORMATION:

ADDITIONAL INFORMATION: This position description summarizes the primary duties and functions of this position, but should not be considered a complete listing of every duty the incumbent may ever be called upon to perform. As part of the IT team, promptly report any suspected illegal activity, information security incidents, policy violations, unauthorized access, or actual or potential breaches involving organizational systems, confidential information, or personally identifiable information (PII) in accordance with Brookfield Zoo Chicago policies. Escalate concerns through established reporting channels to Information Technology leadership and People & Culture, as appropriate.

Position requires nonstandard work hours, including holidays and weekends as needed. Individual must carry a mobile communication device at all times and be available to respond 24 hours a day/7 day a week as required for emergency support (on-call rotation).

OCCUPATIONAL REQUIREMENTS: See Occupational Requirements Form.

001399/09/071526

Benefits Summary

We are pleased that you are considering joining our team at Brookfield Zoo Chicago (BZC). Below is a summary of the benefits we offer.

Non-Union Full-Time Employees

Time Away from Work:

Paid Time Off (PTO): PTO is accrued based on Years of Service and pay grade on a per-pay-period basis starting on the date of hire.

Years of Service

Positions in Grades 01H-06

Positions in Grades

07H-14-14MT-15MT

Positions in Grades

16H-17MT

Positions in Grades

07H1-081 (10hr/day)

New hire- 5 years

21 days

26 days

31 days

18 days

Holidays: Non-union employees are eligible for eight paid holidays per year.

Employee Benefits: Coverage begins on the date of hire.

Medical Insurance: Employees may choose from one of two medical plans: Blue Cross-Blue Shield HMO or PPO Plan.

Benefit

Coverage Tiers Available

HMO Employee Cost (biweekly)

PPO Employee Cost (biweekly)

Medical Insurance

Employee, Employee + Spouse, Employee + Child(ren), Family

$48.82- $199.53

$75.12- $296.58

Common Medical Event

HMO

PPO

Annual Deductible

$250 Individual/ $500 Family

In-Network: $750 Individual / $1,500 Family

Out-of-Network: $1,500 Individual / $3,000 Family

Out-of-pocket-maximum

$1,500 Individual / $3,000 Family

Prescription drug expense limit: $1,000 Individual / $2,000 Family

In-Network: $2,000 Individual / $4,000 Family

Out-of-Network: $4,000 Individual / $8,000 Family

Doctors Visits

$40/ PCP visit

$60/ Specialist visit

No Charge: Preventive care/screening/ immunization

$30/ PCP visit; deductible does not apply

$50/ Specialist visit; deductible does not apply

No Charge: Preventive care/screening/ immunization; deductible does not apply.

Hospitalization

Facility Fee: $250/admission plus 20% coinsurance

Physician/surgeon fees: No charge

Facility Fee: 20% co-insurance

Physician/surgeon fee: 20% co-insurance

Dental Insurance & Vision Care Coverage: A PPO dental plan and an employee-paid vision care plan are available.

Mental Health: Support, counseling, and resources for life issues at no cost to you. Eligible employees and their immediate family have access to Perspectives, a dynamic Employee Assistance Plan (EAP) which provides 24/7, confidential care and resources to address work and life stressors.

Retirement Savings: Eligible employees are automatically enrolled at 6% on a pre‑tax basis as soon as administratively feasible following date of hire. Employee Pre‑tax and/or Roth after‑tax contributions available. First of the quarter following one year of service, eligible employees receive regular matching contributions of up to 3%. The employer match for full‑time employees is immediately vested.

Employer-Paid Income Protection: Eligible employees are automatically enrolled in Short‑Term Disability benefits, Long‑Term Disability benefits, Basic Term Life insurance and Basic AD&D insurance.

Pre‑tax Flexible Spending Accounts (FSA): Eligible employees may set aside pre‑tax dollars from their paychecks to save for pre‑tax reimbursement of qualified healthcare and/or dependent care expenses.

Voluntary Benefits:

‑Supplemental Term Life Insurance - Group Accident Insurance

‑Supplemental Accidental Death & Dismemberment Insurance - Group Critical Illness Insurance

‑Supplemental Dependent Life Insurance - Identity Theft Protection

Brookfield Zoo Chicago is an Equal Opportunity Employer.

Please note that portions of our recruitment and selection process may involve the support of AI tools to help ensure efficiency and consistency.