Salesforce Support Administrator

WUSF; Tampa (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

WUSF seeks a Salesforce Administrator to support the Membership Manager in implementing and optimizing Salesforce and related fundraising technologies. You will help translate fundraising strategies into CRM solutions, maintain data integrity, and develop reports and dashboards.

Collaborating with Membership, Development, Digital Services, and external partners, you will support user adoption, testing, documentation, and training, helping deliver a connected, digital-first constituent experience

Qualifications

• High School Diploma or equivalent with IT cert or 1 year related experience, or a Bachelor's degree in CS/MIS or related field.
• Preferred Salesforce admin experience with Nonprofit Cloud or NPSP.
• Experience with online giving platforms, CRM integrations, and digital fundraising is a plus.

Responsibilities

• Assist in Salesforce implementation, configuration, maintenance, and optimization.
• Maintain data integrity and develop reports and dashboards for fundraising, membership, and engagement.
• Provide day-to-day Salesforce support and assist with training materials and user onboarding.
• Perform other duties as assigned.

Skills

Salesforce administration

Data management

Reports and dashboards

CRM integrations

User support

Education

Bachelor's degree in computer science / MIS or related field

High School Diploma with IT certification

High School Diploma with 1 year related experience

Tools

Salesforce Nonprofit Cloud

Pardot

Marketing Cloud

Mogli SMS

Marketing automation platforms

Job description

The primary purpose of this position is to support the Membership Manager in the implementation, administration, and continuous improvement of Salesforce and related constituent engagement technologies that strengthen relationships with listeners, donors, event participants, and the broader community. This position serves as a key technical and operational resource for Membership and Development departments, helping translate fundraising and audience engagement strategies into effective CRM solutions while supporting the organization's digital transformation. Working collaboratively with Membership, Major Gifts, Digital Services, UW/Marketing, the USF Foundation and external implementation partners, the incumbent helps assist in the administration of Salesforce, maintain data integrity, develop reports and dashboards, support system integrations, troubleshoot user issues, and assist with testing, documentation, and user adoption. Through the effective use of technology and data, this position helps create a connected, digital-first constituent experience that enhances community engagement, fundraising, stewardship, and public service in support of WUSF's mission.

Salesforce Administration & Implementation

Support the Membership Manager in the implementation, configuration, maintenance, and optimization of Salesforce and related fundraising technologies. Assist with system configuration, testing, upgrades, and enhancements to support evolving business needs. Monitor system functionality and troubleshooting issues, escalating complex problems when appropriate. Participate in implementation meetings with internal stakeholders and external vendors. Assist with user acceptance testing (UAT), documenting results and tracking issue resolution. Support system integrations with online giving platforms, marketing automation tools, SMS platforms, and other connected applications. Maintain system documentation, procedures, and user guides.

Data Management & Reporting

Maintain the accuracy, integrity, and consistency of constituent data across Salesforce and integrated systems. Perform data imports, exports, deduplication, record maintenance, and quality assurance. Develop and maintain reports and dashboards to support fundraising, membership, major gifts, audience engagement, and organizational decision-making. Monitor data quality and recommend improvements to business processes and data standards. Assist in developing reporting that supports organizational goals and performance metrics.

User Support & Training

Provide day-to-day Salesforce support for Membership and Major Gift staff. Assist users with system navigation, reporting, troubleshooting, and best practices. Help develop and maintain training materials, documentation, and standard operating procedures. Support onboarding and ongoing training for new and existing users. Promote user adoption through coaching and continuous support.

Perform other duties as assigned.

Minimum Education & Experience

• High School Diploma or Equivalent and IT certification OR
• High School Diploma or Equivalent and 1-year relevant work experience OR
• Bachelor’s degree in computer science, MIS or other field involving software and analytical Training

Preferred Qualifications

Salesforce admin user experience and proven training, with Salesforce Nonprofit Cloud or NPSP. Experience with Account Engagement (Pardot), Mogli SMS, Marketing Cloud, or other marketing automation platforms. Experience with online giving platforms, digital fundraising, and CRM integrations. Knowledge of nonprofit fundraising, membership programs, donor stewardship, or public media fundraising a big plus.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants Have Rights Under Federal Employment Laws

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.