Sales & Services Admin Pro (Hybrid)

Minnesota Council of Nonprofits; Minneapolis (MN); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

STD/LTD

Life Insurance

401(k) with company match

Vacation and sick time

Parental leave

Volunteer time

Job summary

Meet Minneapolis is seeking a Sales & Services Administrative Assistant to support the Destination Sales team. You will help keep the sales process efficient, manage scheduling, data entry, and communications with clients and hotel partners.

You will also enter leads into the CRM and assist with preparing proposals and presentations. The role involves coordinating travel arrangements, supporting on-site events, and providing back-up reception coverage.

Qualifications

• Two years' experience in administrative/sales support or inside sales role.
• Tourism/Hospitality experience preferred.
• Associate degree preferred (not required)

Responsibilities

• Support assigned sales & services representatives.
• Input sales leads into CRM system (iDSS).
• Act as liaison for convention sales personnel and hotel community with CRM system; maintain hotel staff lists, hotel access permissions, and provide training and support as needed.
• Ability to assist with sales activities as assigned including follow-up with hotels and customers.
• Assist in scheduling client site inspections and building client site itineraries.
• Manage travel arrangements for clients and assigned sales executives as needed.
• Assist in preparing e-proposals/power point presentations for sales personnel and distribution of sales collateral.
• Provide reception relief when necessary and schedule permitting.
• Coordinate to provide office coverage over 5 working days of the week.
• Create customized maps using Adobe Illustrator and Threshold 360 to support sales and services initiatives and meet specific team member requests.
• Coordinate the preparation and shipment of tradeshow, pre-promotional, and brochure materials for sales and services team members, including packing, shipping coordination, return shipments, and billing.
• Create and distribute Services Leads as requested to support services efforts. Provide direct services support to hotels regarding requests for information or materials.
• Provide backup event support as needed, including name badge production, registration assistance, and other onsite event needs.
• Input purchase orders in Sage, ensuring accurate and timely submission for appropriate review and approval as requested.
• All other duties and projects as assigned

Skills

Organizational skills

Multi-tasking

Time management

Communication skills

Customer service

Office software

CRM systems

Education

Associate degree preferred

Tools

iDSS

FuturePace

Adobe Illustrator

Threshold 360

Sage

Job description

Meet Minneapolis is seeking a Sales & Services Administrative Assistant to support the Destination Sales team. You will help keep the sales process efficient, manage scheduling, data entry, and communications with clients and hotel partners.

You will also enter leads into the CRM and assist with preparing proposals and presentations. The role involves coordinating travel arrangements, supporting on-site events, and providing back-up reception coverage.