Sales Scheduler

Pacific Life; Omaha (NE); Hybrid; USD 3,284,000 - 4,014,000; Full time

Benefits offered by this job

Medical, dental, vision

Wellbeing Reimbursement Account

Paid time off

Parental leave

401k with company match

Job summary

Pacific Life is seeking a Scheduler at our Omaha office to provide administrative scheduling support for Field and Internal Wholesaler teams. The role emphasizes proactive outreach, calendar management, and professional communication with financial professionals and internal partners.

The position is hybrid (4 days in office, 1 work-from-home day weekly) and non-licensed. Strong organization and attention to detail are essential for success in this role.

Qualifications

• High school diploma or equivalent required; college degree or equivalent professional experience preferred.
• Experience in scheduling, administrative support, customer service, sales support, call center, appointment setting, or a service-oriented role preferred.
• Strong verbal and written communication skills, including comfort making outbound phone calls and sending concise, professional emails.
• Strong organizational skills with ability to manage multiple calendars, competing priorities, schedule changes, follow-up items, and detailed records.
• High attention to detail and accuracy when entering appointment details, advisor information, calendar updates, and activity notes.
• Professional phone presence and ability to build rapport with financial advisors, assistants, and internal partners.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and the ability to learn Salesforce and other business tools.
• Ability to maintain confidentiality and handle advisor, client, employee, and business information appropriately.

Responsibilities

• Calendar and workflow management to keep calendars current and conflicts early flagged.
• Communication with advisors and internal partners in a clear, warm, concise style.
• Capture the right details in systems: appointment status, contact information, next steps, and notes.
• Work from a daily plan, align with regional priorities, and own follow-through.
• Resolve routine scheduling conflicts and adapt to calendar changes.
• Understand and uphold confidentiality in a regulated industry.

Skills

Communication

Phone outreach

Organization

Detail oriented

Confidentiality

Microsoft Office

Salesforce

Education

High school diploma

College degree preferred

Tools

Salesforce

CRM tools

Scheduling platforms

Outlook

Excel

Teams

Job description

Job Description

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead - our policyholders count on us to be there when it matters most. It's a big ask, but it's one that we have the power to deliver when we work together. We collaborate and innovate - pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it's the right thing to do. Pacific Life is more than a job, it's a career with purpose. It's a career where you have the support, balance, and resources to make a positive impact on the future - including your own.

The Scheduler provides administrative scheduling support to assigned Field Wholesaler and Internal Wholesaler teams by helping secure, confirm, maintain, and update advisor appointments and wholesaler calendars. This role is focused on proactive outreach, accurate calendar management, responsive communication, and disciplined follow-through so sales teams can spend more time deepening advisor relationships and driving business priorities.

This position is located at our Omaha corporate office with 4 days in the office and 1 work from home day per week.

This is a non-licensed administrative role. The Scheduler is not expected to hold FINRA securities licenses, complete product training required for Sales Associates, make product recommendations, or deliver sales presentations. Success in the role requires strong organization, professionalism, attention to detail, comfort making outbound calls, and the ability to create a positive first impression with financial professionals and internal partners.

How You’ll Help Move Us Forward

• Calendar and workflow management
  • Keeps calendars current, flags conflicts early, follows through on changes, and maintains clear visibility into scheduled, pending, and follow-up appointments.
• Communication and professionalism
  • Uses a clear, warm, concise communication style with advisors, assistants, Field Wholesalers, Internal Wholesalers, and internal partners.
• Accuracy and documentation
  • Captures the right details in the right systems, including appointment status, contact information, next steps, and relevant notes.
• Prioritization and ownership
  • Works from a daily plan, understands regional priorities, and takes accountability for consistent outreach and follow-through.
• Problem solving
  • Resolves routine scheduling conflicts, adapts to calendar changes, and knows when to escape issues that need team or manager input.
• Confidentiality and compliance mindset
  • Understands that the role supports a regulated industry and handles information carefully, consistently, and professionally.

The Experience You Bring

• High school diploma or equivalent required; college degree or equivalent professional experience preferred.
• Prior experience in scheduling, administrative support, customer service, sales support, call center, appointment setting, or a service-oriented role preferred.
• Strong verbal and written communication skills, including comfort making outbound phone calls and sending concise, professional emails.
• Strong organizational skills with the ability to manage multiple calendars, competing priorities, schedule changes, follow-up items, and detailed records.
• High attention to detail and accuracy when entering appointment details, advisor information, calendar updates, and activity notes.
• Professional phone presence and ability to build rapport with financial advisors, assistants, and internal partners.
• Ability to follow defined processes, scripts, compliance expectations, and escalation paths while exercising sound judgment in day-to-day scheduling decisions.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and the ability to learn Salesforce and other business tools.
• Ability to maintain confidentiality and handle advisor, client, employee, and business information appropriately.

What Makes You Stand Out

• Experience using Salesforce, CRM tools, scheduling platforms, shared calendars, or other workflow tracking systems.
• Experience supporting a sales organization, financial services team, wholesaling team, or advisor-facing environment.
• Interest in annuities, life insurance, financial services, or sales support preferred, while recognizing this role is administrative and non-licensed.
• Demonstrated ability to stay composed, flexible, and service-oriented in a fast-paced environment with frequent calendar changes.
• Demonstrated ability to work independently from a daily plan while staying aligned with team priorities and manager direction.

Base Pay Range

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

$23.84 - $29.14

Your Benefits Start Day 1

Your wellbeing is important to Pacific Life, and we're committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, and social wellbeing, we've got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents
• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off
• Paid Parental Leave as well as an Adoption Assistance Program
• Competitive 401k savings plan with company match and an additional contribution regardless of participation

You Can Be Who You Are

We are committed to a culture of diversity and inclusion that embraces the authenticity of all employees, partners and communities. We support all employees to thrive and achieve their fullest potential.

EEO Statement

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.