Sales Data Coordinator

Wyldcanna; Oregon; On-site; USD 33,000 - 48,000; Full time

Job summary

Wyldcanna in Clackamas, Oregon, is seeking a Sales Data Coordinator to manage the end-to-end sales order lifecycle, ensuring data accuracy and compliance across ERP and CRM systems. You will partner with Sales, Distribution, Inventory, and Accounting to keep orders flowing smoothly in a fast-paced environment.

The role requires attention to detail, strong system proficiency, and the ability to deliver timely, high-quality support on order status, reporting, and documentation, while upholding

Qualifications

• Experience in a junior sales support role.
• Familiar with CRM programs (e.g. Salesforce).
• Excellent communication skills (verbal and written).
• Good time-management skills.
• Must communicate effectively in English, both verbally and written.
• Proficiency with Microsoft Office and Google Apps.

Responsibilities

• Own execution of the full sales order lifecycle, including entry, edits, fulfillment coordination, invoicing, and credit memo processing.
• Manage order modifications including additions, rejections, returns, and refusals per state compliance requirements.
• Ensure all order activity is accurate, timely, and compliant with state and company standards.
• Maintain accurate data across ERP, CRM, and external systems; resolve discrepancies with cross-functional teams.
• Partner with Sales, Distribution, Inventory, and Accounting to ensure seamless order flow and issue resolution.
• Provide timely, high-quality support related to order status, reporting, and documentation.
• Operate as a power user of order management systems and support process improvements.

Skills

Sales support

CRM experience

Communication skills

Time management

English proficiency

Microsoft Office

Tools

Salesforce

Microsoft Office

Google Apps

Business Central ERP

Job description

Sales Data Coordinator

Department: Sales Operations

Employment Type: Full Time

Location: Clackamas - Oregon (Corporate)

Reporting To: Director of Sales Operations

Compensation: $24.00 - $35.00 / hour

Description

Headquartered in the Pacific Northwest, Wyld produces the best Cannabis tasting edibles and beverages on the market using real fruit and natural flavors. When adventure calls, we answer - always ready to embrace challenges, test boundaries, and push limits. Our company ethos is founded in strong values and our Pillars of Commitment to our communities and the Earth itself. Our ambitious team embraces challenges, tests boundaries, and is always ready for adventure. Wyld operates in AZ, CA, CO, IL, MA, MD, MI, MO, NJ, NM, NV, NY, OH, OR, OK, WA, and across all of Canada with more launches on the horizon.

Ability to excel in a fast-growing/fast paced environment delivering accuracy while managing to deadlines where adaptability is imperative.

Embody Wyld Core Values, The Wyld Way

Wyld's core values are the driving force and energy behind everything we do. These values drive our culture, our business philosophy and our philanthropic efforts. It is the cornerstone for all that we do here at Wyld.

• -Make a Mark
• -We Blaze Our Own Trail
• -Brand First
• -We Mean Business

Summary

The Sales Data Coordinator is responsible for executing and maintaining the end-to-end sales order lifecycle, ensuring accuracy, compliance, and operational efficiency across systems and teams. This role serves as a key operational partner to Sales, Distribution, Inventory, and Accounting, maintaining data integrity and enabling seamless order execution.

This position requires strong attention to detail, system proficiency, and the ability to operate in a fast-paced, cross-functional environment with evolving processes and tools.

Essential Duties and Responsibilities include the following

Order Lifecycle Management

• Own execution of the full sales order lifecycle, including entry, edits, fulfillment coordination, invoicing, and credit memo processing
• Manage order modifications including additions, rejections, returns, and refusals in accordance with state-specific compliance requirements
• Ensure all order activity is accurate, timely, and compliant with state and company standards

Data Integrity & Quality Control

• Maintain accurate, complete, and reliable data across ERP, CRM, and external business systems
• Identify, investigate, and resolve data discrepancies in partnership with cross-functional teams

Cross-Functional Operations

• Partner with Sales, Distribution, Inventory, and Accounting to ensure seamless order flow and issue resolution
• Serve as a central point of coordination to support execution across systems and teams

Customer Support

• Provide timely, high-quality support related to order status, reporting, and documentation
• Deliver clear communication and follow-through to internal stakeholders and external stakeholders

Systems, Reporting & Process Enablement

• Operate as a power user of order management systems (ERP, CRM, and related tools)
• Support process improvements, system transitions, and scalability initiatives
• Assist with reporting and dashboard maintenance and documentation of SOPs aligned to order workflows
• Provide project support for Sales Operations initiatives

Support ad hoc reporting and operational needs as required

Take on additional responsibilities aligned with business priorities

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience in a junior sales support role
• Business Central ERP system experience or data entry experience strongly preferred
• Excellent communication skills (verbal and written)
• Good time-management skills
• Familiar with CRM program(s) (e.g. Salesforce)
• Having a vast understanding of the principles of sales
• Proficiency in Microsoft office and Google Apps
• Must be able to effectively communicate in English, both verbally and written.
• Must possess basic mathematical skills: addition, subtraction, multiplication and division
• State regulations require all applicants must be 21 years of age or older
• Will be required to submit to a background check