Sales Coordintaor

Hei Hotels Inc.; New York (NY); On-site; USD 41,000 - 58,000; Full time

Benefits offered by this job

Medical and Dental coverage

Vision insurance

401(k) with matching

Employee hotel discounts

Pet insurance

Job summary

HEI Hotels & Resorts is seeking an Administrative Assistant to support the Sales Team at Freehand New York. You will handle data entry, contracts, and client communications, acting as a liaison when the Sales Manager is unavailable.

The role requires strong administrative skills, customer service focus, and proficiency with Microsoft Office Suite. Experience in hospitality is preferred, and candidates must be able to manage multiple tasks while maintaining professionalism.

Qualifications

• Hotel experience preferred.
• Basic administrative knowledge such as business letters, formats, and telephone etiquette.
• Able to input information into a computer using Microsoft Office Suite.
• Strong verbal and written communication skills.
• Able to adapt communication style for different audiences.

Responsibilities

• Act as liaison between Sales Manager and clients in the absence of the Sales Manager.
• Take booking inquiry information by phone and prepare paperwork.
• Enter data, produce contracts, correspondence, forms, and memorandums.
• Answer telephone inquiries clearly and pleasantly; direct requests as needed.
• Distribute documents to appropriate staff to ensure timely processing of time-sensitive information.

Skills

Hotel experience

Customer service

Communication

Data entry

Telephone etiquette

Tools

Microsoft Office Suite

Job description

About UsHEI Hotels & Resorts is proud to welcome the Freehand New York to our growing portfolio of distinguished properties. Freehand is a collection of hotels that combine the social culture of a hostel with innovative design, award winning food and beverage, and a community-driven atmosphere. At HEI, we understand that exceptional hotels are built by exceptional people. Our continued success is driven by our associates — the heart of every guest experience. Where people choose to work matters. In return for that choice, we are committed to providing competitive compensation and benefits, industry-leading tools and training, and a culture that empowers growth and excellence. Simply put, we honor the privilege of our associates choosing HEI by investing in them — ensuring they thrive, grow, and elevate every property we serve.Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!We value U.S. military experience and invite all qualified military candidates to apply.CompensationSalary Range: $36.00 - $36.00 HourlyTipped/Service Charge Eligible? NoDiscretionary Performance Bonus Eligible? NoOverviewAssist the Sales Team in the administrative functions required for effective hotel sales and management.Essential Duties and ResponsibilitiesAct as Liaison between Sales Manager(s) and clients in Sales Manager's absence. Take booking inquiry information via phone and prepare proper paperwork.Uses various computer word processing and other software packages to enter data, produce contracts, correspondence, forms, memorandum, and other documents.Answer telephone and respond to caller inquiries speaking in a clear and pleasant manner. Exercise decision making skills to direct caller’s request. Accurately record messages for staff and distribute the written messages to the staff members in a timely manner.Distribute documents to appropriate persons and locations to ensure prompt processing of time sensitive information by hotel and supplier staff. Transport documents weighing up to 10 pounds to offices, mailrooms, and other locations throughout the hotel building. Retrieve documents from and place documents into proper receptacles located up to 6 feet high, such as mailboxes, file cabinets, etc.Handle individual reservations for VIP clients. Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction.Organize, file, and retrieve documents in appropriate binders in order to maintain essential records used in the department operation.Comply with attendance rules and be available to work on a regular basis.Perform any other job-related duties as assigned.Qualifications and SkillsHotel experience preferred.Basic administrative knowledge such as business letters, formats, and telephone etiquette.Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy.Ability to access and accurately input information into a computer using Microsoft Office Suite.Ability to follow written and verbal instructions.Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodation.Ability to set-up and maintain filing systems.Effective verbal and written communication skills.Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.BenefitsHEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.