Sales Coordinator

Generation Hospitality; Sacramento (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

Generation Hospitality is seeking a detail-oriented Sales Coordinator to support wedding blocks and event spaces. You will prepare BEOs, coordinate catering needs, and execute day-of-event tasks with the Sales team.

You will also manage client communications, proposals, contracts, and ensuring accurate rooming lists while collaborating with Front Office and other departments. Excellent organization and time management are essential.

Qualifications

• Strong client relation skills and customer service mindset.
• Ability to coordinate across multiple departments.
• Experience in creating proposals or contracts for events.

Responsibilities

• Maintain good rapport with clients.
• Coordinate details, VIP packages and promotions with other departments.
• Handle inquiry calls, send collateral, or direct calls to sales management staff.
• Provide clear, professional, and detailed client communication.
• Prepare proposals and contracts for wedding blocks.
• Assist clients with receipts, invoices, etc.
• Inform Sales of potential problems and progress of special projects.
• Go on sales calls & blitzes with Sales Department; act as hotel accounts contact.
• Coordinate client gifts with Sales & Front Office guest recognition programs.
• Manage mini-hotel inventory and input rooming lists; advise on group cut-off dates.
• Purchase meeting planner points or group events per Director of Sales.
• Close out month-end house accounts with Front Office Manager and Director of Sales.
• Verify group pick up for rebates/commissions.
• Maintain front desk incentive program and ensure accurate company names on reservations.
• Upload BEOs, group resumes, and contracts to CRM.
• Must be organized and have good time management skills.
• Meeting Space: coordinate BEOs and catering as primary Sales Coordinator responsibility; execute day-of events.

Skills

Client rapport

Coordination with depts

Proposal development

Event logistics

Time management

Job description

About this position

About Generation Hospitality

As a recognized leader in the hospitality industry, Generation Hospitality Group brings unparalleled expertise in marketing, sales, operations and revenue management.

• Maintain good rapport with clients.


• Work closely with other departments to coordinate details, special requests, VIP packages and promotions.


• Handle inquiry calls, send appropriate collateral, or direct calls to sales management staff as necessary.


• Provide clear, professional, and detailed communication to the client.


• Responsible for putting together proposals and contracting for wedding blocks.


• Assist clients/groups with copies of receipts, invoices, etc.


• Inform Sales Department of potential problems with clients and progress of special projects.


• Go on sales calls & blitzes with the Sales Department and serve as a point of contact to all hotel accounts.


• Coordinate client gifts with Sales & guest recognition programs with the Front Office.


• Manage mini-hotel inventory and input rooming lists. Advise Sales Manager and Director of Sales on any group cut off dates.


• Purchase any meeting planner points or group events per the request of the Director of Sales.


• Close out month-end house accounts with the assistance of the hotel's Front Office Manager and Director of Sales.


• Verify group pick up for events for the purpose of rebates, commissions, etc.


• Maintain the front desk incentive program and encourage the front desk to obtain and maintain accuracy on company names for all reservations.


• Upload BEO's, group resumes, and contracts to CRM.


• Must be organized and have good time management skills.

Meeting Space

• The banquet and event space will be the primary responsibility of the Sales Coordinator. They will be responsible for making BEO's prior to each event, coordinating any catering needs, and executing the day of the event.

Additional Requirements:

• Ability to lift up to 35 lbs.


• Perform other duties, as assigned, to meet business needs.


• Ability to maintain flexible/extended work hours as needed by job demand functions (ie after hour networking events, e