Sales Administrator

Yancey Bros. Co.; Austell (GA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Full benefits package

401k plan with strong company match

Employee profit sharing

Tuition reimbursement

Ongoing training

Job summary

Yancey Bros. Co. in Georgia is seeking a Sales Administrator to manage invoicing for Machine Division deals and validate costs before billing. The role requires strong knowledge of Caterpillar programs, accurate data entry, and skilled handling of commissions and rebates.

You will review deal packages, generate invoices, report to vendors, and support audits while maintaining exceptional customer service and sales team collaboration in a fast-paced environment.

Qualifications

• Prior invoicing experience and accuracy in calculations.
• Ability to read and interpret general business documents and regulations.
• Proficiency with Microsoft Office Suite and Adobe Acrobat.

Responsibilities

• Review deal packages for accuracy and calculate gross profit and rebates.
• Discuss issues with sales team for clarifications on deals.
• Generate invoices for completed deal packages.
• Report sales information to vendors.
• Calculate commissions for sales representatives.
• File and monitor rebate payments; support audits.
• Participate in safety program and other duties as assigned.

Skills

Invoice processing

Deal cost validation

Commission calculations

Financial analysis

MS Office

Detail oriented

Audits/documentation

Team communication

Education

High school diploma/GED

Tools

AS400

Job description

Description

Who We Are:

From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset…our employees.

What You Will Be Doing:

The Sales Administrator will accurately and efficiently manage the invoicing of machines and attachments for Machine Division transactions. This person must review all details of the machine order and validate that appropriate costs are recorded prior to invoicing. This position requires a person to have extensive knowledge of Caterpillar programs and how to accurately apply them to the deals prior to invoicing. They must also enter the claims into the Caterpillar system as well as manage and ensure all claims are paid. This position also includes calculation of Salesman commissions.

Primary Responsibilities:

• Upon receipt of deal package from sales team, review quote and signed orders for accuracy, calculate deal gross profit and verify accuracy of rebates applied.
• Discuss with sales team regarding issues and clarification on deal packages
• Generate invoices for completed deal packages
• Report sales information to vendors
• Calculate commissions for sales representatives
• File and monitor payment of rebates from vendors
• Provide documentation for internal and external audits

Additional Responsibilities:

• Participate in required safety program, and work in a safe manner.
• Additional duties as assigned by manager.

Who We Are Looking For:

To be successful in this position you should have a proven sales record along with successes leading and developing a team. You should possess a strong sense of urgency and desire to provide superior customer service. The ability to provide direction and instruction and work in a team environment is essential to this position as well.

Education/Experience:

• High school diploma or general education degree (GED)

Required Qualifications/Skills:

• Prior experience creating and reviewing invoices for accuracy
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Familiar with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, Access) and Adobe Acrobat
• Must have organizational skills, detail oriented, and be compliance driven
• Must be able to shift focus as needed and return back to tasks
• Must be curious, provide solutions when problems arise and make judgment calls with the information provided
• Ability to discuss issues with sales team, providing appropriate solutions and levels of detail needed

Preferred Qualifications/Skills:

• 1 to 2 years dealer sales administration preferred
• Prior experience using an AS400 system

Values:

At Yancey Bros. Co, we are always looking to add people to our team who share our core values:

• Safety: We value the lives and health of our team and customers above all else.
• Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.
• Teamwork: We work as one across our organization for the benefit of our customers.
• Excellence: We strive to be the best, continuously improving our customers’ experience and the solutions we provide.
• Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results.

Ideal candidates will demonstrate the following values:

• Acting in a safe manner
• Exhibiting honesty and integrity
• Acting in a fair and ethical manner
• Team mentalityDelivering quality results
• Exhibiting pride and ownership
• Working with a sense of urgency
• Exhibiting a winning attitude

What We Offer:

Yancey Bros Co offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.

Competitive Pay Structure

• Competitive Pay
• Technician Tool Allowance
• 401k Plan Strong Company Match
• Employee Profit Sharing
• Financial Wellness Coaching

Employee Wellness Program

• Prescription Drug Coverage
• Flexible Spending Accounts
• Short & Long Term Disability
• Group Life Insurance

Personal Time Off

• Paid Holidays
• Tuition Reimbursement
• Ongoing Training

Qualifications

Education

Required

High School or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.