Sales Admin Coordinator

Compass Group USA; Highland Park (IL); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Instapay

Employee Benefits

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Compass Group USA is seeking a Sales Admin Coordinator for Ravinia Music Festival to provide clerical and administrative support in a venue setting. The role involves handling phones, coordinating meetings, managing calendars, preparing documents, and basic bookkeeping.

Responsibilities include distributing mail, filing, invoicing, data entry, and equipment troubleshooting. The position offers standard office benefits and a focus on accuracy and efficiency in a dynamic event environment.

Qualifications

• Experience providing clerical and administrative support.
• Ability to prepare meeting agendas and minutes.
• Experience with mail handling and basic bookkeeping.
• Excellent organizational skills and attention to detail.

Responsibilities

• Answer telephones, direct calls, take messages and run errands.
• Prepare meeting agendas, attend meetings and record/transcribe minutes.
• Manage calendars and arrange appointments.
• Open and route incoming mail, answer correspondence and prepare outgoing mail.
• File records of office activities and business transactions.
• Prepare and mail invoices and checks.
• Operate office machines and computers.
• Proofread and edit correspondence and reports.
• Review files and respond to information requests.
• Process documents and expense reports.
• Maintain filing, inventory, mailing and database systems.
• Collect and disburse money; perform basic bookkeeping; banking transactions.
• Troubleshoot problems with office equipment.

Skills

Administrative support

Clerical duties

Calendar management

Meeting minutes

Basic bookkeeping

Office equipment troubleshooting

Phone etiquette

Tools

Microsoft Office

Database software

Job description

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Position Title: Sales Admin Coordinator - Ravinia Music Festival

Pay Range: $18.00to$20.00

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities:

• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Associates of Levy are offered many fantastic benefits.

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program

For positions in Washington State, Maryland, or to be performed Remotely,