Sale Processor

Wheels, Inc; Schaumburg (IL); On-site; USD 34,700 - 48,600; Full time

Job summary

Wheels, Inc in Schaumburg, Illinois, seeks a Remarketing Processor to support financial operations by ensuring timely processing of vehicle sales transactions. This in-office full-time position requires collaboration across teams to maintain financial integrity.

The ideal candidate will have strong customer service skills, proficiency in Excel, and a high school diploma, with a preference for candidates holding a degree in finance or accounting.

Salary ranges from $34,700 to $48,600, with eligibility for an annual incentive plan based on performance.

Qualifications

• High school diploma required; degree in finance or accounting preferred.
• One to two years of office and/or customer service experience required.
• Accounts Payable experience preferred.
• Data entry experience preferred.

Responsibilities

• Accurately post funds and maintain financial records.
• Collaborate with the accounting team.
• Process both U.S. and Canadian funds appropriately.
• Audit vehicle sale paperwork for accurate billing.
• Provide high-quality service to internal customers.

Skills

Proficiency in Microsoft Office (Word, Excel, Outlook, Windows)

Problem-solving skills

Organizational skills

Customer service orientation

Attention to detail

Time management

Education

High school diploma

Degree in finance or accounting (preferred)

Tools

Excel

Job description

Job Overview

The Remarketing Processor supports the financial operations of the remarketing team by ensuring accurate and timely processing of vehicle sales transactions and fund allocations. This role is critical in maintaining financial integrity and supporting the full remarketing lifecycle. The position requires cross‑functional training across all remarketing sales functions, lessee sale, wholesale, and courtesy sales, and includes providing support to the Response Center by resolving vehicle sale issues, responding to inquiries, and managing aspects of the VOR vendor network.

Key Responsibilities

• Accurately post funds by recording checks, ACH, and wire transfer payments within departmental KPIs, ensuring all payment details align with sale documentation.
• Maintain accurate financial records and ensure compliance with internal controls and audit requirements.
• Collaborate with the accounting team to ensure smooth and timely financial processing.
• Process both U.S. and Canadian funds appropriately.
• Initiate title pull requests through the Title Inventory application.
• Create and manage sale jackets for all incoming sales; prioritize and distribute sales accordingly.
• Handle special client situations and exceptions effectively and professionally.
• Research and resolve inquiries from the Response Center regarding sale status, titles, and refunds.
• Manage client buyouts and downsizing projects.
• Coordinate with Title Maintenance to obtain and track duplicate titles.
• Build strong partnerships with vendors through positive and professional interactions.
• Train and coach staff on Wheels policies and procedures as needed.
• Handle all sales exceptions and pended sales to ensure timely resolution within KPIs.
• Audit vehicle sale paperwork and fees to ensure accurate client billing.
• Provide high‑quality service to internal customers such as Client Services, Driver Services, and Finance.
• Maintain effective working relationships with other sale processors.
• Distribute mail and perform other administrative duties as assigned.

Competencies

• Proficiency in Microsoft Office (Word, Excel, Outlook, Windows).
• Excellent problem‑solving, follow‑through, and organizational skills.
• Strong customer service orientation with effective verbal and written communication skills.
• Ability to manage multiple priorities and adapt to changing workloads.
• High attention to detail and strong process orientation.
• Professional demeanor with the ability to handle sensitive information tactfully.
• Strong time management and prioritization skills.
• Competent keyboarding and general computer navigation skills.

Education and Experience

• High school diploma required; degree in finance or accounting preferred.
• One to two years of office and/or customer service experience required.
• Proficient in Excel; Accounts Payable experience preferred.
• Data entry experience preferred.

Job Specifications

Full‑time, in‑office role located in Illinois. Monday‑Friday schedule. No travel required.

Salary range: $34,700–$48,600. Eligible to participate in the annual incentive plan based on company and individual performance.

EEO Statement

Wheels is a Drug‑Free Workplace. All employment is contingent on successful completion of drug and background screening. Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law.