Safety Associate

North American Science Associates, Inc.; Northern (KY); On-site; USD 56,000 - 109,000; Full time

Job summary

NAMSA is seeking a Safety Specialist to actively promote operational excellence in ICSRs, CECs, and DMCs. You will review, analyze, and enter ICSR data, write narratives, and support safety documentation across the development lifecycle.

Applicants should have a Life Sciences degree (or equivalent qualification) and 1+ years in Safety reporting or ICSR processing, with strong attention to detail and regulatory terminology knowledge. Travel not expected; onsite or remote work is possible.

Qualifications

• Bachelor's degree in Life Sciences or RN/PharmD/MD with clinical research experience.
• 1+ years' experience in CEC, DMC, Safety reporting, and/or ICSR processing.
• Strong knowledge of medical terminology and industry acronyms.
• Detail-oriented with a compliance-focused mindset.
• Excellent verbal and written communication skills.

Responsibilities

• Promote operational excellence by monitoring processes for ICSRs, CECs and DMCs.
• Perform intake, review, analysis, and data entry of ICSRS into tracking or safety systems; write narratives.
• Support SOPs, guidelines, templates, and training materials for Safety.
• Mentor junior team members and assist in quality assurance activities.
• Co-author safety documents and maintain knowledge of study protocol sections related to Safety.

Skills

ICSR analysis

Safety data management

Regulatory reporting

MedDRA coding

Project coordination

Education

Bachelor's degree in Life Sciences

RN/PharmD/MD with clinical research experience

Tools

Microsoft Office

EDC & Safety databases

Data tracking systems

Job description

NAMSA pioneered the industry and was the first independent company in the world to focus solely on medical device materials for safety. NAMSA started testing medical devices before the U.S. Food and Drug Administration started regulating such products in 1976. We are shaping the industry. NAMSA has been a key contributor to the development of the test methods that govern our industry. We have become the industry’s premier provider. We provide support for clients during every step of the product development lifecycle and beyond. Come and work for an organization with the: Vision to inspire innovative MedTech solutions that advance global healthcare, improve patient lives and accelerate Client success and the Mission to deliver best-in-class global MedTech development solutions through our people, expertise and technology by adhering to our core Values: Act with integrity in everything we do. Provide best-in-class customer experiences. Develop superior talent and deliver expertise. Respond with agility and provide timely results. Embrace collaboration, diverse perspectives and ideas.

Compensation Target: $75,000.00

Job Description

• Actively works to promote operational excellence by monitoring and improving processes related to management of Individual Case Safety Reports (ICSRs) (including Adverse Events, Serious Adverse Events and Device Deficiencies/Events), Clinical Events Committees (CECs), and Data Monitoring Committees (DMCs).
• Performs intake, review, analysis, and data entry ofICSRS into tracking system, regulatory report, and/or Safety database. Writes ICSR narratives. Interprets reported event information, including medical conditions, laboratory results, and medical procedures. Correctly determines relevant follow-up data required for ICSR completion. Distributes notifications of ICSR to study team/Sponsor including case triage and submission requirements. Participates in ICSR reconciliation between Clinical database and Safety database as required. Utilizes MedDRA dictionary for term coding.
• Provides content for the ongoing development and maintenance of Standard Operating Procedures, guidelines, templates, and training materials for Safety department.
• Independently establishes work priorities with minimal input from Management.
• Maintains tracking tools for departmental key performance/quality indicator metrics.
• Meets key performance indicators and quality targets established by Management.
• Attends study team meetings and company staff meetings, providing status updates and tracking action items as needed.
• Assists in quality assurance activities including audits.
• Develops and/or maintains knowledge of current Good Clinical Practices, Good Vigilance Practices, Safety best writing practices, and data entry conventions.
• Serves as mentor and coach to less experienced Safety team members and non-Safety staff.
• Co-Authors study-specific Safety project documents (Safety Plans, CEC Charters, DMC Charters, etc.) based on clinical study protocol details and contracted Safety services. Ensures compliance with these documents.
• Maintains solid knowledge of study protocol sections pertaining to Safety services.
• Participates in the design, testing, and/or ongoing maintenance/use of electronic systems that aide in the execution of CEC, AE Reporting, and other Safety services.
• Utilizes Electronic Data Capture systems and Safety Database for data entry, AE review, query creation/resolution.
• Work with Sponsor, departmental peers, or other departments within NAMSA to ensure quality/accuracy of data generated through Safety services.
• Participates in departmental quality control activities to ensure accuracy of data for study deliverables.
• Acts as CEC coordinator. Gathers member documents, develops member contracts, tracks events for adjudication, prepares adjudication document packages including narratives.
• Acts as DMC coordinator. Gathers member documents, develops member contracts, schedules and moderates meetings, and ensuring action items/minutes are completed and properly documented.
• Maintains knowledge of Safety services included in work orders, assists in proper invoicing and resolving any billing issues with Finance.
• Prepares aggregate Safety reports and submits final reports to Regulatory Authorities or Sponsor.
• May assist project teams with Trial Master File maintenance for Safety-related documentation.
• Performs any additional related work as required and assigned by Management.

Qualifications & Technical Competencies

• Bachelor's degree from a four-year college or university in Life Sciences or related field; or RN diploma.
• At least 1 years’ experience in CEC, DMC, Safety reporting, and / or ICSR case processing preferred, or Medical Degree, RN, PharmD with clinical research experience. Experience and use in EDC database and / or Safety database required.
• Strong knowledge of industry acronyms and medical terminology.
• Demonstrated organizational skills, time management skills, pro-active, and displays a professional demeanor with focus on compliance and responsibilities.
• Good verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to work collaboratively and effectively in a team environment.
• High attention to detail and level of accuracy, tact, judgement, and discretion.
• Proficient with Microsoft Office including Outlook, Word, and Excel.
• Proficient in learning/utilizing various software applications and computerized systems including but not limited to Electronic Data Capture systems and project management tools.
• Ability to perform basic searches via the internet or other comparable data repositories.

Working Conditions

• Travel not expected.
• The duties of this job can be performed onsite or remotely.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms.
• Physical activities include sitting for periods of time and occasionally standing and walking.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
• Extensive use of computer keyboard.

The compensation grade range for this position is: $56,000.00 - $109,000.00 - Annual

Please Note: Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills.

NAMSA is an equal employment opportunity company.

NAMSA participates in pre-employment background and drug screen processes aligned to local, state and federal laws.

NAMSA was founded on the principals of delivering quality customer service, conducting ourselves with integrity, respect for one another, open communication and collaboration.

Whether you have a background in Laboratory Science, Clinical Research, Regulatory Affairs, Quality Assurance, Engineering, or Sales & Business, NAMSA offers exciting opportunities to align with your expertise.