Safety and Driver Services Coordinator

FST Logistics, Inc.; Grove City (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

FST Logistics, Inc. Grove City facility is seeking an organized administrative professional to coordinate travel for drivers, manage documentation in DocuWare, and support driver orientation and compliance processes.

The role involves scheduling medicals, maintaining records, and producing reports to support operations. Responsibilities include handling driver records, MVRs, and communications with drivers and vendors.

Qualifications

• Excellent written and verbal communication.
• Strong ability to manage multiple tasks with interruptions.
• Proven accuracy in reporting and data entry.
• Intermediate Word, Excel, and Outlook experience.
• Strong collaboration to work as OneHyway.

Responsibilities

• Coordinate and book travel arrangements for drivers attending orientation.
• Arrange travel and lodging accommodations for drivers requiring travel due to breakdowns, repairs, or other business-related needs.
• Scan, upload, and maintain driver, safety, and new hire documentation in DocuWare and other electronic filing systems.
• Assist with maintaining and updating incident and claims tracking logs, ensuring required documentation is obtained and claims remain active until closure.
• Schedule DOT physical examinations and other required medical appointments for driver recertifications.
• Monitor expiring certifications and licenses and update expiration dates in LoadMaster and other company systems.
• Run Motor Vehicle Reports (MVRs) and assist with driver qualification file maintenance.
• Communicate with drivers, vendors, medical providers, and internal departments regarding scheduling, documentation, and compliance requirements.
• Maintain accurate and confidential employee and driver records.
• Generate reports and assist with data entry, tracking, and administrative support functions.
• Support driver retention initiatives by assisting with communication to current drivers regarding events, recognition programs, surveys, meetings, and company announcements.
• Provide overflow phone support for Driver Managers by answering routine questions and directing drivers to the appropriate department when necessary.
• Prepare onboarding packets, orientation materials, and hiring documentation for new driver orientations.
• Perform additional administrative duties and special projects as assigned.

Job description

Grove City Facility - I
FST Logistics
3357 SouthPark Place
Grove City, OH 43123, USA

Grove City Facility - I
FST Logistics
3357 SouthPark Place
Grove City, OH 43123, USA

• Coordinate and book travel arrangements, hotels, and transportation for drivers attending orientation.
• Arrange travel and lodging accommodations for drivers requiring travel due to breakdowns, repairs, or other business-related needs.
• Scan, upload, and maintain driver, safety, and new hire documentation in DocuWare and other electronic filing systems.
• Assist with maintaining and updating incident and claims tracking logs, ensuring required documentation is obtained and claims remain active until closure.
• Schedule DOT physical examinations and other required medical appointments for driver recertifications.
• Monitor expiring certifications and licenses and update expiration dates in LoadMaster and other company systems.
• Run Motor Vehicle Reports (MVRs) and assist with driver qualification file maintenance.
• Communicate with drivers, vendors, medical providers, and internal departments regarding scheduling, documentation, and compliance requirements.
• Maintain accurate and confidential employee and driver records.
• Generate reports and assist with data entry, tracking, and administrative support functions.
• Support driver retention initiatives by assisting with communication to current drivers regarding events, recognition programs, surveys, meetings, and company announcements.
• Provide overflow phone support for Driver Managers by answering routine questions and directing drivers to the appropriate department when necessary.
• Prepare onboarding packets, orientation materials, and hiring documentation for new driver orientations.
• Perform additional administrative duties and special projects as assigned.

Requirements:

• Live Hyway’s Traits of Reliable, Responsive, Adaptable, Passionate, and Innovative
• Take ownership of your Duty to Communicate all required and relevant information to necessary people, departments, and customers
• Proven ability to solve problems in fast-paced environment
• Proven accuracy in reporting and data entry
• Strong ability to manage multiple tasks with interruption
• Strong written and verbal communication
• Intermediate Word, Excel, and Outlook experience
• Strong collaboration to work as OneHyway
• Critical and broad thinking for the good of the organization

Disclaimer:

This job description does not include every duty or responsibility that the employee may be asked to perform at some point in time. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.Nothing in this job description is intended to give rise to an employer-employee relationship but not limited to an assumed offer of employment.

Hyway Transportation is an equal opportunity employer

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Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.