RTC Health Unit Coordinator 0.3 FTE

Advocate Health; Wauwatosa (WI); On-site; USD 32,000 - 46,000; Full time

Job summary

Advocate Health in Wisconsin is seeking a front-line administrative assistant on our nursing units to support patient care and department operations. You will coordinate tests and treatments across departments, manage phone and paging communications, and assist with EMR-based ordering and charges.

The role emphasizes accuracy, strong communication, teamwork, and the ability to adapt to interruptions and shifting priorities while maintaining patient confidentiality and safety.

Qualifications

• Requires high school education or GED.
• Basic computer skills and familiarity with hospital information systems.
• Strong written and verbal communication abilities.
• Good interpersonal skills to interact with staff and patients.
• Ability to handle interruptions and changing priorities.

Responsibilities

• Coordinate tests and treatments across hospital departments.
• Facilitate patient-care communications via multi-line phones and paging.
• Maintain EMR and other systems for orders and charges.
• Prepare forms for admissions, transfers, discharges, and expirations.
• Verify patient demographics and registration information.
• Provide courteous customer service and nurture team communication.
• Adapt care information for age-specific patient needs.

Skills

Basic computer skills

Excellent oral and written comms

Excellent interpersonal skills

Attention to detail

Adaptability to interruptions

Education

High School Diploma or GED

Tools

EMR systems

Job description

Major Responsibilities:

• Coordinates tests and treatments with and between various departments for patients on nursing units. Maintains working knowledge of functions and services offered by all diagnostic and treatment departments to facilitate the scheduling of tests and treatments.
• Facilitates communications required to support patient care including multiple-line telephone, unit/site paging and hospital information system. Screens incoming telephone calls. Monitors department office equipment and troubleshoots minor problems. Arranges repair of major malfunctions.
• Maintains working knowledge of Electronic Medical Record (EMR) system and other computer systems for ordering patient and unit supplies and equipment. Processes daily patient charges and/or related procedures through the system.
• Compiles necessary chart forms for admissions, transfers, discharges and expirations. Obtains appropriate copies of medical records for transfers to nursing homes and other health care facilities.
• Verifies medical records contain complete and accurate patient demographic information, patient identification and registration in the medical record, including appropriate level of care.
• Establishes and maintains positive customer relations and contributes to a harmonious work environment. Quickly and courteously acknowledges requests, responds to call lights, demonstrates proper phone etiquette and fosters communication between the health care team.
• Must be able to demonstrate knowledge and skills necessary to provide care appropriate to the age of the patients served. Must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirements relative to his/her age-specific needs, and to provide the care needed as described in the department's policies and procedures. Age-specific information is developed further in the departmental job standards.

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• High School Graduate, or
• Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED).

Experience Required:

• No experience required.

Knowledge, Skills & Abilities Required:

• Basic computer skills.
• Excellent oral and written communications.
• Excellent interpersonal skills and the ability to adapt to interruptions and changing priorities/workloads.
• High level of attention to detail essential.
• Certification Addendum
• Team members will maintain annual educational requirements for hospital based certifications (e.g. DNV, CARF or others).

Physical Requirements and Working Conditions:

• Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders, and twist frequently throughout the workday.
• Must be able to lift up to 35 lbs. occasionally.
• Will regularly be exposed to mechanical, electrical, chemical and radiation hazards as well as blood and body fluids; therefore, personal protective equipment must be worn as necessary.
• Must have functional vision, hearing, and speech.
• Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.