Roving Court Coordinator

Jefferson-County,-Tx; Beaumont (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Jefferson County in Beaumont, Texas is seeking a qualified Court Administrative Clerk to coordinate the Tax Docket with taxing agencies and manage daily filing and case data. The role requires strong organizational and communication skills, attention to detail, and the ability to work with attorneys and litigants to schedule hearings and motions.

Responsibilities include drafting orders, preparing daily hearing dockets, and ensuring deadlines are met.

Qualifications

• High school diploma or GED required.
• Two years of full-time office/clerical experience with at least one year in a court setting.
• Bilingual Spanish preferred.
• Notary Public required.
• Must complete 16 hours of continuing judicial education annually.

Responsibilities

• Prepare and coordinate the Jefferson County Tax Docket with taxing agencies.
• Generate and review daily filing reports.
• Manage and update case data for accuracy and completeness.
• Monitor case progression and deadlines to ensure timely dispositions.
• Coordinate daily with attorneys and litigants to schedule hearings, trials, and motions.
• Draft proposed orders and prepare daily hearing dockets.
• Prepare monthly trial dockets and coordinate with parties to optimize scheduling.

Skills

Verbal communication

Written communication

Interpersonal skills

Administrative skills

Typing 50 wpm

Organizational skills

Attention to detail

Education

High school diploma or GED

2+ years office/clerical experience (1+ year in court setting)

Bilingual Spanish preferred

Notary Public

Continuing judicial education 16 hours annually

Tools

Computer

Multi-line telephone system

Copy/fax machine

Job description

Essential Job Functions

• Prepare and coordinate the Jefferson County Tax Docket in coordination with the Taxing agencies.
• Generate and review daily filing reports
• Meticulously manage and update case data to confirm accuracy and completeness
• Monitor case progression and deadlines to guarantee timely dispositions
• Manage daily communication with attorneys and litigants to schedule hearings, trials, and motions efficiently
• Communicate courtroom procedures and scheduling protocols
• Compile and organize all relevant case documents for judicial review prior to court proceeding
• Process and file court orders and update case records promptly to establish accurate documentation of judicial ruling
• Docket detailed minutes for all court proceedings
• Draft proposed orders
• Prepare daily hearing dockets
• Prepare monthly Try or Dismiss dockets and orders of dismissal to prevent backlog
• Prepare monthly trial dockets and coordinate with all parties to optimize scheduling, minimize conflicts, and support efficient courtroom operations
• Facilitate jury panel coordination and provide assistance during trial proceedings to support smooth courtroom workflow and effective case management
• Comply with mandatory reporting requirements pertaining to Motions for Summary Judgment
• Evaluate operational needs and develop annual budget accordingly; and Order and maintain inventory of supplies

Regular and predictable attendance is an essential function of this position.

Other Job Functions

Performs other job related duties, as directed.

NOTE: The above describes the general nature and level of work being performed by employees holding this position. This is not intended to be an exhaustive list of all duties and responsibilities required nor are all duties listed necessarily performed by any one employee so classified.

Education & Experience

High school diploma or GED required; Minimum of two years of full-time office or clerical experience, including at least one year of full-time work in a court setting; bilingual (Spanish) preferred; Must be Notary Public; Must complete 16 hours of continuing judicial education annually, as required by the Texas Center for the Judiciary.

Equipment Used

Computer; multi-line telephone system; copy/fax machine; and other general office equipment as needed.

Knowledge, Skills & Abilities

Knowledge of legal documents, forms, terminology, computer applications, and general office procedures; Ability to maintain confidentiality, exercise sound judgment and discretion, and provide timely and professional responses to all inquiries; Strong computer proficiency, along with excellent verbal and written communication, interpersonal, and administrative skills, are essential. Must be able to type a minimum of 50 words per minute.

Work Situations/Demands/Effort

This positionrequires strong organizational and prioritization skills, a high level ofaccuracy,and close attentionto detail. Theabilitytoworkindependentlywithin established guidelines and time framesisvital, alongwitha commitment to delivering exceptional customer service.This role also requires adaptability to perform avariety of responsibilitieswhileeffectivelymanaging competing priorities and meetingdeadlines.

Working Conditions

Work is performed in a climate-controlled office environment which is shared with co-workers and is readily accessible to other employees.

Physical Requirements

Work is primarily sedentary. Duties require frequent prolonged sitting; reaching, lifting and carrying of objects weighing up to 10lbs., such as files, records, and supplies; walking to courthouse and within office to deliver/retrieve files and paperwork.

Jefferson County is an equal opportunity employer. The County does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status (disabled), genetic information, sexual orientation, gender identity or expression, or political affiliation in employment or the provision of services. To request a reasonable accommodation or other assistance, contact a Human Resources representative at [phone], or for the hearing impaired, through RELAY Texas at 1-800-735-2989 or mail your request to 1225 Pearl St., Suite 201 Beaumont, Texas 77701.