Rooms Inventory Manager

Highgate Hotels L.P.; Honolulu (HI); On-site; USD 55,000 - 75,000; Full time

Job summary

The Ambassador Hotel of Waikiki, Tapestry Collection by Hilton, managed by Highgate Hotels L.P., seeks a Rooms Inventory Manager in Honolulu, HI. You will coordinate guest room reservations, block inventory, and distribution across front office, reservations, and revenue teams to optimize occupancy and revenue.

Ideal candidates have hotel experience, a four-year degree, and proficiency with Opera PMS, SynXis CRS, and related tools.

Qualifications

• Minimum two years of hotel experience, preferably in Reservations/Front Office.
• A 4-year college degree is required.
• Proficiency with Opera PMS, SynXis CRS, and related systems.
• Ability to coordinate room reservations and group blocks accurately.

Responsibilities

• Coordinate and oversee all aspects of guest room reservation operations.
• Serve as a hub between Revenue Management, Sales, Front Office, Reservations, and Finance.
• Manage group turnovers, block inventory, and cutoff dates with accuracy.
• Communicate requirements with central reservations and clients clearly.
• Monitor availability and closeouts; ensure alignment with rate and inventory strategies.
• Maintain knowledge of hotel policies, rate quotes, and distribution channels.
• Ensure timely processing of travel agent commissions and billing procedures.
• Support cross-training and maintain confidentiality of information.

Skills

Room reservations coordination

Communication skills

Multitasking

Attention to detail

Education

Bachelor's degree

Tools

Microsoft 365/Office

Opera PMS

SynXis CRS

Pegasus CRS

OTA Extranets

Delphi FDC

Onyx

Job description

Compensation Type

Yearly

Highgate Hotels

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands.www.highgate.com

Location

The Ambassador Hotel of Waikiki, Tapestry Collection by Hilton is located in the heart of Waikiki, on the south shore of Honolulu. The hotel is a comfortable home away from home, where our friendly staff and warm service perfectly capture the 'Spirit of Aloha'. Enjoy our spacious accommodations with all of the amenities of home. The Ambassador Hotel of Waikiki, Tapestry Collection by Hilton offers 311 spacious guest rooms accommodations with all of the amenities of home.

Overview

The Rooms Inventory Manager is a key team member responsible for the coordination and oversight of all facets of guest room reservation operations, functioning as the central hub between all departments including Revenue Management, Sales, Marketing, Front Office, Central Reservations, and Finance.

Responsibilities

Fundamental Requirements:

• Be completely competent in all PMS functions used by Front Office and Reservations
• Be knowledgeable about the uses and functions of Delphi FDC, SynXis CRS, OTA Extranets, and other systems as it pertains to room reservations, room inventory management, and distribution
• Process all group turnovers as they pertain to room blocks including validating proper configuration, room type blocking, suite assignments, concessions, booking links, etc.
• Monitor and manage group cutoff dates, block inventory, and pickup on a daily basis
• Communicate rooming list needs with central reservations and ensure alignment of date expectations for cutoffs and data entry
• Effectively communicate group reservation needs with clients, central reservations, and fellow associates to ensure accuracy
• Attend pre-con meetings as needed
• Communicate availability and closeouts to wholesalers
• Comply with hotel policies on billing, routing, master accounts, A/R accounts, and PM accounts
• Follow and enforce all hotel credit policies
• Be knowledgeable of property information (outlets, hours of operation, etc.) and assist in updating booking channels as necessary
• Ensure timely processing of travel agent commissions
• Control suite inventory
• Control “hold” reservations
• Ensure that the operational forecast is completed on a timely basis
• Maintain a professional working relationship and promote open lines of communication with managers, employees, and other departments
• Know the hotel’s rate quoting standards
• Understand and follow revenue strategy restrictions
• Be familiar with all corporate-sponsored programs such as airline mileage and VIP programs and the standards and procedures for each

Qualifications

Education & Experience:

• Minimum two years of hotel experience, preferably in a supervisory role, in a related hotel department (Reservations, Front Office, Rooms Control)
• A 4-year college degree
• Proficient in Microsoft 365/Office, Opera PMS, SynXis CRS, Pegasus CRS, OTA Extranets, Delphi FDC, Onyx

Physical requirements:

• Flexible and long hours sometimes required
• Computer/Desk work for extended periods
• Light work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects

General Requirements

• Maintain a warm and friendly demeanor at all times
• Must be able to effectively communicate both verbally and written with all level of employees and guests in an attentive, friendly, courteous, and service-oriented manner
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests
• Must be able to multitask and prioritize departmental functions to meet deadlines
• Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner
• Attend all required meetings and trainings
• Maintain regular attendance in compliance with Highgate Hotel standards, as required by scheduling, which will vary according to the needs of the hotel
• Maintain high standards of personal appearance and grooming, including attire that meets dress code requirements with a nametag
• Comply with Highgate Hotel standards and regulations to encourage safe and efficient hotel operations
• Maximize efforts towards productivity, identify problem areas, and assist in implementing solutions
• Must be effective in handling problems, including anticipating, preventing, identifying, and solving programs as necessary
• Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives
• Must be able to cross-train in related areas
• Must be able to maintain confidentiality of information
• Must be able to show initiative, including anticipating guest or operational needs
• Perform other duties as requested by management