Right‑Hand Executive Assistant | AI‑Driven Ops & KPIs

Inside Out Hiring; United States; Remote; USD 28,000 - 33,000; Full time

Job summary

Inside Out Hiring represents a client in Southern California seeking an exceptional Executive Assistant to the Owner. You will own executive logistics, property administration, project organization, and day-to-day operational filtering.

You will operate with proactive thinking, High humility, and self-direction. Responsibilities include documenting SOPs, tracking KPIs via dashboards, and using Claude to build efficiencies and optimize workflows across the business.

Qualifications

• Daily Reliability & Work Ethic
• Independent with Humility
• Effective Email & Inbox Management
• Intellectual Courage & Proactive Pushback
• Fluent & Professional English Communication

Responsibilities

• Inbox & Calendar Management for Owner
• Operational Filter to resolve tasks
• Prepare briefs and follow-ups
• Project Administration for industrial/construction business
• Real estate portfolio admin support
• AI workflows with Claude for communications
• Document SOPs and process workflows
• Track and report KPIs via dashboards

Skills

Inbox management

Proactive pushback

Critical thinking

Direct communication

English communication

AI capability (Claude)

Schedule alignment PST

Reliability

Problem solving

Tools

Claude AI

Job description

Inside Out Hiring represents a client in Southern California seeking an exceptional Executive Assistant to the Owner. You will own executive logistics, property administration, project organization, and day-to-day operational filtering.

You will operate with proactive thinking, High humility, and self-direction. Responsibilities include documenting SOPs, tracking KPIs via dashboards, and using Claude to build efficiencies and optimize workflows across the business.