*REVISED* Administrative Assistant 3, UNLV CSN Transfer Program (UCTP) [R0151553]

University of Nevada, Las Vegas (UNLV); Maryland; On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Paid time off

Excellent health insurance (medical, +

Retirement plans

Tuition discounts

Spousal/partner and dependent tuition

Rebels onboarding and veteran jobseeke

Job summary

UNLV invites applications for the Administrative Assistant 3 position in the UNLV CSN Transfer Program. The AA3 provides specialized administrative support, coordinates daily operations, manages schedules, and facilitates communication among staff and student leaders.

The role oversees advising appointments, maintains student records, supports budgeting and payroll activities, and helps with event logistics and reporting.

Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience including records management, public/customer relations, and financial/document processing such as payroll, travel, claims and budgeting forms.
• OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience.

Responsibilities

• Coordinate daily operations for the UNLV/CSN Transfer Program and manage schedules.
• Oversee advising appointments and maintain student records across systems.
• Serve as primary point of contact for inquiries and direct students to resources.
• Support program tracking and prepare meeting materials, minutes and follow-ups.
• Assist with budget and payroll activities by monitoring expenses and purchases; ensure policy compliance.
• Supervise/train student workers and support office operations.
• Coordinate events and outreach with campus partners; manage logistics.
• Maintain organized documentation and data systems supporting reporting and transfer processes.

Skills

Public relations

Scheduling

Communication

Office operations

Record keeping

Education

High school diploma or equivalent

Job description

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application: Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Required attachments are listed below on the posting. Your application will not be considered without the required attachments. Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at [phone] or [e-mail].

Administrative Assistant 3 - UNLV CSN Transfer Program (UCTP) [R0151553]

Role of the Position

The Office of Enrollment Management welcomes applications for the Administrative Assistant 3 position. The Administrative Assistant 3 (AA3) provides specialized administrative support for the multi-campus UNLV/CSN Transfer Program by coordinating daily operations, managing schedules, and facilitating communication among staff and student leaders. Oversees advising appointments, maintains student records across systems, and serves as a primary point of contact, responding to inquiries and directing students to appropriate resources. Supports program tracking and prepares meeting materials, minutes, and follow-ups. Supports budget and payroll activities by monitoring expenses, processing purchases, and ensuring compliance with institutional policies. Supervises and trains student workers and assists with office operations. Coordinates logistics for events and outreach, including planning, promotion, and execution in collaboration with campus partners. Maintains organized documentation and data systems to support reporting, transfer processes, and program effectiveness.

Background Screening

Employment is contingent upon the successful completion of a pre-employment criminal background and/or credit check.

Minimum Qualifications

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Commitment to Diversity and Campus Values

A successful candidate will support belonging and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Salary

Grade 27 Step 1, salary $46,207.44.

Benefits of Working at UNLV

• Paid time off, sick leave, and holidays
• Excellent health insurance including medical, dental and vision
• Comprehensive retirement plans and voluntary benefits programs
• No state income tax
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents

Perks/Programs

• Employee recognition and appreciation programs
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no costOpportunity for career advancements to leadership roles
• Connect with colleagues with shared interests
• Personal and professional development opportunities
• A comprehensive onboarding program, Rebels: Onboard Support and resources available for veteran applicants - contact [e-mail] or visit our Veterans Webpage.

Profile of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 34,000 students and more than 4,451 faculty and staff. To date, UNLV has conferred more than 186,000 degrees, producing more than 151,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada. For more information, visit us online at: http://www.unlv.edu.

EEO/AA Statement

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

Title IX Statement

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: [phone]; Email: [e-mail], or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: [phone] FAX: [phone]; TDD: 1-800-877-8339; Email: [e-mail]; or to both. Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.