Revenue Cycle Specialist

EMPOWER BEHAVIORAL HEALTH; San Antonio (TX); On-site; USD 55,000 - 65,000; Full time

Job summary

Empower Behavioral Health is seeking a Revenue Cycle Specialist to manage billing, claims, payments, AR, and denial activities to support timely reimbursement. The role requires independent prioritization, payer communications, and thorough documentation in a fast-growing organization.

The onsite position is based in San Antonio, TX and reports to leadership. This role offers opportunities to improve processes across the revenue cycle and to grow with the team.

Qualifications

• High school diploma or equivalent required.
• Minimum of one year healthcare billing experience.
• Knowledge of claim submission requirements.
• Experience with practice management software.
• Experience handling a high volume of calls.

Responsibilities

• Prepare, review, and transmit claims per payer requirements.
• Monitor claims and AR to identify outstanding, rejected, denied, delayed, or underpaid claims and take timely action.
• Communicate with payers by phone, portal, and email to resolve issues.
• Independently manage denials from identification through resolution, including appeals.
• Identify recurring denial issues and recommend corrective actions to improve reimbursement.
• Research payment variances and reconcile accounts to ensure accurate reimbursement.
• Post payments and reconcile EOBs and remittances as needed.
• Maintain documentation of claim activity and follow-up.
• Monitor daily billing activities and workflows for timely processing.
• Respond to medical records and payer documentation requests timely.
• Prepare information for weekly meetings and provide updates.
• Identify opportunities to improve billing and denial processes.
• Escalate trends or issues to leadership as needed.
• Maintain confidentiality and comply with policies.
• Perform other revenue-cycle duties as assigned.

Skills

Billing knowledge

Claims processing

Payer communications

Denial management

Analytical thinking

Attention to detail

Documentation

Time management

Education

High school diploma or equivalent

One year healthcare billing experience

Claim submission knowledge

Practice management software experience

High volume call handling

Tools

Central Reach

Job description

Reports to:Director of Revenue Cycle
FLSA Status:Exempt / Full Time
Compensation:$55,000 - $65,000 per year
Location:Onsite - Corporate Location, San Antonio, TX

Job Summary

The Revenue Cycle Specialist at Empower Behavioral Health (EBH) is a key member of the revenue cycle management team responsible for independently managing billing, claims, payment, accounts receivable, and denial activities. This position supports timely and accurate reimbursement by researching and resolving claim issues, managing denials and appeals, communicating directly with payers, reconciling payments, and monitoring outstanding accounts.

The Revenue Cycle Specialist is accountable for assigned revenue-cycle activities from initial review through resolution and must be able to independently prioritize workload, identify root causes, resolve issues, and maintain accurate documentation in a fast-paced, growing organization.

Duties and Responsibilities

• Prepare, review, and transmit claims in accordance with payer requirements and organizational standards.
• Monitor assigned claims and accounts receivable to identify outstanding, rejected, denied, delayed, or underpaid claims and take timely action to resolve them.
• Communicate directly with payers by phone, portal, and email to research and resolve claim, payment, and reimbursement issues.
• Independently manage assigned denials from identification through resolution, including determining root causes, taking corrective action, gathering supporting documentation, submitting appeals, correcting claims, and completing payer follow-up.
• Identify recurring denial and claim issues, analyze root causes, and recommend corrective actions to improve reimbursement and reduce avoidable denials.
• Research and resolve payment variances, underpayments, and account discrepancies to ensure accurate reimbursement and account balances.
• Complete payment posting and reconciliation of Explanation of Benefits (EOBs) and payer remittances as needed.
• Maintain accurate documentation of claim activity, denial resolution, appeals, payer communications, payment issues, and account follow-up.
• Monitor daily billing activities and assigned workflows to ensure timely processing, follow-up, and resolution.
• Respond to medical records and payer documentation requests in a timely and accurate manner.
• Prepare information and participate in weekly meetings, providing updates on claims, denials, appeals, payment issues, and identified trends.
• Identify opportunities to improve billing, claims, denial management, and payment processes and communicate recommendations to leadership.
• Escalate significant negative trends, compliance concerns, systemic payer issues, or matters requiring management-level intervention to the appropriate leader.
• Maintain confidentiality and comply with organizational policies, payer requirements, and applicable regulatory standards.
• Perform other revenue-cycle duties as assigned.
• Planning and Workload Management
• Problem Solving and Analytical Thinking
• Attention to Detail and Accuracy
• Revenue Cycle and Claims Knowledge
• Denial Management and Resolution
• Results-Oriented
• Customer Service
• Communication
• Organization and Prioritization
• Accountability and Follow-Through

Role Scope

The Revenue Cycle Specialist independently manages, and resolves assigned revenue-cycle responsibilities and is accountable for timely follow-up, accurate documentation, effective payer communication, and completion of assigned work.
The Revenue Cycle Specialist Lead builds on these responsibilities by providing guidance and support to Specialists on complex accounts, denials, payer issues, and other matters requiring additional knowledge or judgment. The Lead serves as a resource for Specialists while maintaining responsibility for their own assigned revenue-cycle workload.
The RCS Team Lead provides broader team-level leadership by coordinating workflow, supporting performance, identifying trends, driving process improvements, and providing guidance to RCS Leads and Specialists as appropriate.

Education and Experience

Required

• High school diploma or equivalent.
• Minimum of one year of healthcare professional billing experience.
• Knowledge of claim submission requirements.
• Working knowledge of the revenue cycle and how its components work together.
• Experience or exposure to practice management software.
• Experience handling a high volume of inbound and outbound calls professionally.
• Demonstrated ability to independently research, analyze, and resolve billing or claims-related issues.

Preferred

• Experience with Central Reach practice management system.
• Experience in a healthcare administrative setting.
• Experience with denial management, appeals, payer follow-up, accounts receivable, or payment reconciliation.
• Experience working in a growing organization.

Physical Requirements

• Ability to sit for extended periods while working at a desk or computer.
• Ability to stand, walk, and move throughout the office as needed.
• Ability to operate a computer, keyboard, mouse, telephone, and other office equipment.
• Ability to reach, bend, handle, and manipulate office materials and equipment.
• Ability to lift and carry office supplies, packages, and materials weighing up to 15 pounds.
• Ability to see, read, and interpret written documents, computer screens, and data for extended periods.
• Ability to hear and communicate effectively in person, by telephone, and electronically.
  

Empower Behavioral Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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