Revenue Accountant- Special Funding

Victor Care Network; California; On-site; USD 39,000 - 54,000; Full time

Benefits offered by this job

Low-cost Medical, Dental and Vision

Life Insurance plan for employee and**

9 Paid Holidays, PTO, and Sick Pay

Mental Health Day

Mileage Reimbursement (.76¢ per mile)

Retirement Savings Plan (403B)

Job summary

Victor Care Network is seeking a Revenue Accountant to support agency-wide special funding revenue accounting under the Revenue Manager. The role focuses on receivables, invoicing, accruals, and maintaining accurate data across programs and counties.

Responsibilities include setup of new clients, cash reconciliations, and cross-team collaboration to ensure correct reimbursements and reporting. The position requires Excel proficiency and strong communication skills.

Qualifications

• Bachelor's degree in Accounting or related field; 4 years' related accounting experience may substitute.
• Experience with computerized accounting systems and intermediate Excel knowledge.
• Ability to work effectively across multiple locations and divisions.
• Excellent written and verbal communication, listening and problem solving.

Responsibilities

• Maintain communications network with programs/counties to facilitate receivable activities and aging reporting.
• Coordinate invoicing/receivable systems; prepare invoices and document audits.
• Setup new clients in accounting software and process monthly revenue accruals.
• Validate billing data and ensure proper reimbursements with counties and foster parents.
• Manage cash deposits, AR sub-ledger data, and follow up on short/overpayments.
• Prepare journal entries and coordinate refunds with AP; update unit/billing reports.
• Ensure cost reports reflect in GL; maintain SOPs and train staff on reporting.

Skills

Communication skills

Problem solving

Collaboration

Education

Bachelor's degree in Accounting or related field

Experience may substitute for degree (4 years)

Tools

Microsoft Great Plains Dynamics

Microsoft Excel

Job description

Job Summary

Under the direct supervision of the Revenue Manager, the Revenue Accountant position is responsible for Agency-wide special funding revenue accounting functions.

Essential Functions

• Maintains a comprehensive communications network with the programs and counties in order to facilitate receivable and collection activities; produce reporting to provide management status of collections including aging reports.
• Coordinates with and assists programs as needed to confirm invoicing and receivable systems are in place, including preparing and processing invoices as needed for certain programs, maintaining necessary documentation, and periodic auditing of these systems.
• Setup of new clients in accounting software.
• Prepares monthly revenue accruals based on invoicing prepared by program and/or fiscal team.
• Validates client billing data, including termination dates, on a timely basis to ensure proper reimbursements with counties and foster parents.
• Coordinates with Office Services Support staff on daily cash deposits including coding for entry into accounting system; works closely with programs on short payments and overpayments following up when necessary with schools and counties; maintains data in Accounts Receivable sub-ledger to allow for timely follow up.
• Prepares journal entries as needed to properly allocate costs and revenues related to billing activities.
• Coordinates with Accounts Payable to process overpayment refunds.
• Updates monthly reporting of service units and billing data for Financial Analysis team (Unit Rate Report).
• Coordinates with Financial Analysts and G/L Accountant to ensure cost report settlements are properly reflected in accounting systems.
• Maintains and updates standard operating procedures for Revenue Accounting tasks performed.
• Assists with backup of other Revenue Accounting staff duties including performing tasks of other staff as needed and setting up new sites, including training program staff on reporting requirements to fiscal Revenue Accounting team.
• Completes other duties as assigned.
• Manages reconciliations between various systems including but not limited to:
  • Service minutes as reported in company owned database(s) compared to county database or EHR, service minutes in Unit Rate Report, service minutes in invoices submitted to counties, service minutes among various reports within company owned database(s),
  • Revenue in Accounts Receivable sub-ledger compared to revenue in general ledger, payments made against invoices.
• Special Funding responsibilities:
  • Victor Health Plan Services (ECM and Wrap).
  • Commercial Insurance (OHC)
  • Grant Funding
  • Training services
  • Miscellaneous Agency Payments/Revenue
  • Deposit distribution (triage) and tracking for the Revenue Team
  • Self-Pay client services

Minimum Required Education And Experience

• Must have minimum of a Bachelors’ degree in Accounting or business related field. Four years of related accounting experience can substitute for Bachelors’ degree.
• Must have experience with computerized accounting systems and possess intermediate knowledge of MS Excel.
• Must have the ability to work effectively across multiple locations and divisions in a collaborative manner.
• Must possess excellent written and verbal communication skills and excellent listening and problem solving skills.

Desired Qualifications

• Bachelors’ degree in Accounting or related business field from an accredited four-year college or university, and four years of related accounting experience.
• Two or more years of health care (physical, mental and/or behavioral) billing experience.
• Two or more years of MediCal billing experience.
• Knowledge of Microsoft Great Plains Dynamics software, related software applications/tools, and other Microsoft Office products.
• Advanced knowledge of Microsoft Excel.

Position/Site Requirements

• Must possess a valid California driver’s license, personal automobile insurance, and driving record that meets the standards outlined in the Agency's Personnel Policy: Motor Vehicle Operating Standards.
• Must be physically and mentally fit in accordance with the Agency’s Personnel Policy: Physical Fitness Standards and Examinations Must be willing to complete a Tuberculosis (TB) test and drug screening test.
• Must be willing to complete a personal background investigation conducted by the State of California and must meet California Community Care Licensing standards for employment.
• Must be willing to work within a culturally integrated workplace and be willing to respect human differences based upon protected classes as defined by state, federal and local laws, or any other condition that distinguishes people from one another.

Physical Requirements

• Have an adequate range of body motion and mobility to work in an office or outdoor environment including standing and walking (even and uneven surfaces), alternating between standing and sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasional carrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently.
• Physically able to walk up and down stairs routinely.
• Must be able to sit for prolonged periods of time in a vehicle (may be up to 100 miles driving distance).
• Requires the ability to utilize computer and telephone systems, which includes the coordination of eye and hand and fine manipulation by the hands and fingers for typing, writing and working with files.

COMPENSATION

• Hourly Pay: $28.44 - $39.11 DOE (Actual pay is based on verified work experience in a relevant field that meets above the minimum qualifications)

BENEFITS

• Low-cost Medical, Dental and Vision
• Life Insurance plan for employee and family
• 9 Paid Holidays, PTO, and Sick Pay
• Mental Health Day
• 5 Bereavement Days
• Costco Membership (Gold Star)
• Retirement Savings Plan (403B)
• 100% Employer Funded Retirement Plan
• Employee Assistance Program
• Mileage Reimbursement (.76¢ per mile)
• Working Advantage Discount Program
• Verizon Wireless Discount
• Tuition Assistance
• Employee Referral Bonus Program